Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of All State Band and Orchestra Qualifying Students (To promote and enhance community relations by recognizing students)
Recognition of Journal of Mathematics Education Student Publication (To promote the academic achievements of students in the District)
Recognition of March 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Presentation of March 2017 “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
A. Approval of Minutes 1. February 17, 2017, Policy Committee Meeting 2. February 27, 2017, Finance Committee Meeting 3. February 28, 2017, Special Board of Trustees Meeting 4. February 28, 2017, Board of Trustees Meeting 5. March 2, 2017, Curriculum & Instruction Committee Meeting B. Possible Rescheduling of June 13, 2017, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 13, 2017, to June 27, 2017, is needed in order to finalize the 2017-2018 fiscal year budget) C. Approval of Budget Amendment for Costs Related to New Tech Program Implementation and Increase Revenue and Expenses Related to E-Rate Reimbursement Received (General Operating Funds – Revenue: $1,598,941.00 and Expenses: $1,731,861.00) (Amendment will provide proper funding for District operations and increase revenue) D. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District and Canutillo Independent School District (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Canutillo Independent School District) E. Approval for Delegation of Assignment from Cemex to GCC Sun City Materials, LLC under RFP #17-016 Buildings and Grounds Supplies Catalog Discount (To continue to have approved service providers that handle buildings and grounds supplies) F. Purchases Requiring Board Approval 2. Award of Grounds Equipment, Parts, Labor and Related RFP #17-027 (Administration Recommendation: Austin Turf & Tractor, Bissett Specialty Equipment, Inc., Bridgestone HosePower, Desert Haven Trailer Co., and South Plains Implement LTD) (Budgeted Local, State, and Federal Funds - $400,000.00) (To provide the District with equipment, labor, pricing and discount offers for grounds equipment) 3. Award of Annual Financial Audit Services RFQ #17-037 (Administration Recommendation: Gibson Ruddock Patterson LLC) (Budgeted Local Funds – Not to Exceed $200,000.00) (To comply with Auditing requirements for Texas public school districts stated in the Texas Education Agency Financial Accountability System Resource Guide [FASRG], which is the authoritative document, adopted by reference as a rule of the State Board of Education, through Title 19, Texas Administrative Code, Section 109.41) 4. Purchase Library Books, Periodical Subscriptions, and Other Library Related Items Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 4, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), The Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Local, State, Federal, and Grant Funds – Not to Exceed $6,000,000.00) (To support the District’s needs to purchase library books, periodical subscriptions, and other library related items on an as needed basis) 5. Purchase TEKS Resource System Basic Package from Region 19 ESC (Instructional Materials Allotment Funds - $430,310.00) (To improve student success in the Core Content Area, which will align to Texas Essential Knowledge and Skills) G. Approval of El Paso Electric Company Easement – Multipurpose Classroom at Putnam Elementary School, Project No. 14.562C, Work Request DT036305 (Approval of the easement will allow provisions for electrical service to the new multipurpose classroom building at Putnam Elementary School) H. Approval of Final Payment for Construction Contract - Multipurpose Classrooms Group 7B, CSP No. 15-013, Project No. 14.562B to Lloyd Hamilton Construction, Inc. (2007 Bond Funds - $78,008.99) (Approval is needed to proceed with final payment for the project as per Board Policy) I. Annual Texas Racial Profiling Law (SB 1074) Report for 2016 (To comply with Texas House Bill 3389 and Texas Legislature) J. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Award of Special Education Resources, Supplies, Equipment, and Related RFP #17-019 (Administration Recommendation: Ablenet, Inc., ACE Educational Supplies, Complete Book & Media Supply, LLC., Different Roads to Learning, Donald T. Cabbage dba World Mission Society, Don Johnstone, Inc., ETA Hand2Mind, Inc., Failure Free Reading, Houghton Mifflin Harcourt Publishing Co., Independent Living Aids, Innovative Learning Concepts, Kamico Instructional Media, Inc., Kaplan Early Learning Co., Lakeshore Learning Materials, Medical Shop, Inc., Mentoring Minds, Nasco, NCS Pearson, Oneder, Patterson Medical Supply, Inc., Pearson Education Inc., Rifton Equipment, Premier Agendas, LLC./School Specialty, Prentke Romich Co., School Health Corporation, School Specialty, Inc., Super Duper Publications, Teacher Created Materials, and Tobii Dynavox, LLC.) (Budgeted Local and Federal Funds – $4,800,000.00) (To provide resources to purchase the necessary supplies, equipment, and related items for the Districts special needs population to be in compliance with Individuals with Disabilities Education [IDEA])
Public Meeting and Presentation of the Texas Academic Performance Report (TAPR) for 2015-2016 (Texas Education Code [TEC Chapter 39] requires a presentation of the TAPR to the Board with an opportunity for community input)
Discuss and Take Appropriate Action on Naming of EPISD Girls School (To consider the recommendation submitted by EPISD Girls School Naming Selection Committee as the name for the new campus)
Discuss and Take Appropriate Action on Award of RFQ No. 17-042, Project No. 17.04, Architectural/Engineering Services for Bond 2016 Projects (2016 Bond Funds) (Approval is needed to proceed with contract negotiations with firms selected for 2016 Bond construction projects)
9D. Discuss and Take Appropriate Action on Memorandum of Understanding between El Paso Independent School District and Paso del Norte Charitable Foundation Relating to the Jardin, Cocina y Mercado and Operation of a Food Truck by Bowie High School (To allow for the operation of a food truck to educate students at Bowie High School in such business operation and to generate funds to sustain the operation and scholarships) 10. Adjournment
Mar 21, 2017 Board of Trustees
Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of All State Band and Orchestra Qualifying Students (To promote and enhance community relations by recognizing students)
Recognition of Journal of Mathematics Education Student Publication (To promote the academic achievements of students in the District)
Recognition of March 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Presentation of March 2017 “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
A. Approval of Minutes 1. February 17, 2017, Policy Committee Meeting 2. February 27, 2017, Finance Committee Meeting 3. February 28, 2017, Special Board of Trustees Meeting 4. February 28, 2017, Board of Trustees Meeting 5. March 2, 2017, Curriculum & Instruction Committee Meeting B. Possible Rescheduling of June 13, 2017, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 13, 2017, to June 27, 2017, is needed in order to finalize the 2017-2018 fiscal year budget) C. Approval of Budget Amendment for Costs Related to New Tech Program Implementation and Increase Revenue and Expenses Related to E-Rate Reimbursement Received (General Operating Funds – Revenue: $1,598,941.00 and Expenses: $1,731,861.00) (Amendment will provide proper funding for District operations and increase revenue) D. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District and Canutillo Independent School District (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Canutillo Independent School District) E. Approval for Delegation of Assignment from Cemex to GCC Sun City Materials, LLC under RFP #17-016 Buildings and Grounds Supplies Catalog Discount (To continue to have approved service providers that handle buildings and grounds supplies) F. Purchases Requiring Board Approval 2. Award of Grounds Equipment, Parts, Labor and Related RFP #17-027 (Administration Recommendation: Austin Turf & Tractor, Bissett Specialty Equipment, Inc., Bridgestone HosePower, Desert Haven Trailer Co., and South Plains Implement LTD) (Budgeted Local, State, and Federal Funds - $400,000.00) (To provide the District with equipment, labor, pricing and discount offers for grounds equipment) 3. Award of Annual Financial Audit Services RFQ #17-037 (Administration Recommendation: Gibson Ruddock Patterson LLC) (Budgeted Local Funds – Not to Exceed $200,000.00) (To comply with Auditing requirements for Texas public school districts stated in the Texas Education Agency Financial Accountability System Resource Guide [FASRG], which is the authoritative document, adopted by reference as a rule of the State Board of Education, through Title 19, Texas Administrative Code, Section 109.41) 4. Purchase Library Books, Periodical Subscriptions, and Other Library Related Items Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 4, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), The Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Local, State, Federal, and Grant Funds – Not to Exceed $6,000,000.00) (To support the District’s needs to purchase library books, periodical subscriptions, and other library related items on an as needed basis) 5. Purchase TEKS Resource System Basic Package from Region 19 ESC (Instructional Materials Allotment Funds - $430,310.00) (To improve student success in the Core Content Area, which will align to Texas Essential Knowledge and Skills) G. Approval of El Paso Electric Company Easement – Multipurpose Classroom at Putnam Elementary School, Project No. 14.562C, Work Request DT036305 (Approval of the easement will allow provisions for electrical service to the new multipurpose classroom building at Putnam Elementary School) H. Approval of Final Payment for Construction Contract - Multipurpose Classrooms Group 7B, CSP No. 15-013, Project No. 14.562B to Lloyd Hamilton Construction, Inc. (2007 Bond Funds - $78,008.99) (Approval is needed to proceed with final payment for the project as per Board Policy) I. Annual Texas Racial Profiling Law (SB 1074) Report for 2016 (To comply with Texas House Bill 3389 and Texas Legislature) J. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Award of Special Education Resources, Supplies, Equipment, and Related RFP #17-019 (Administration Recommendation: Ablenet, Inc., ACE Educational Supplies, Complete Book & Media Supply, LLC., Different Roads to Learning, Donald T. Cabbage dba World Mission Society, Don Johnstone, Inc., ETA Hand2Mind, Inc., Failure Free Reading, Houghton Mifflin Harcourt Publishing Co., Independent Living Aids, Innovative Learning Concepts, Kamico Instructional Media, Inc., Kaplan Early Learning Co., Lakeshore Learning Materials, Medical Shop, Inc., Mentoring Minds, Nasco, NCS Pearson, Oneder, Patterson Medical Supply, Inc., Pearson Education Inc., Rifton Equipment, Premier Agendas, LLC./School Specialty, Prentke Romich Co., School Health Corporation, School Specialty, Inc., Super Duper Publications, Teacher Created Materials, and Tobii Dynavox, LLC.) (Budgeted Local and Federal Funds – $4,800,000.00) (To provide resources to purchase the necessary supplies, equipment, and related items for the Districts special needs population to be in compliance with Individuals with Disabilities Education [IDEA])
Public Meeting and Presentation of the Texas Academic Performance Report (TAPR) for 2015-2016 (Texas Education Code [TEC Chapter 39] requires a presentation of the TAPR to the Board with an opportunity for community input)
Discuss and Take Appropriate Action on Naming of EPISD Girls School (To consider the recommendation submitted by EPISD Girls School Naming Selection Committee as the name for the new campus)
Discuss and Take Appropriate Action on Award of RFQ No. 17-042, Project No. 17.04, Architectural/Engineering Services for Bond 2016 Projects (2016 Bond Funds) (Approval is needed to proceed with contract negotiations with firms selected for 2016 Bond construction projects)
9D. Discuss and Take Appropriate Action on Memorandum of Understanding between El Paso Independent School District and Paso del Norte Charitable Foundation Relating to the Jardin, Cocina y Mercado and Operation of a Food Truck by Bowie High School (To allow for the operation of a food truck to educate students at Bowie High School in such business operation and to generate funds to sustain the operation and scholarships) 10. Adjournment