Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. May 6, 2020, Special Board of Trustees Meeting 2. May 6, 2020, Special Board of Trustees Meeting (Budget Workshop) B. Revisions to 2020-2021 Budget Development Calendar (The budget development calendar sets timelines for the adoption of the District’s budget) C. Adoption of Resolution of the El Paso Independent School District Providing for Support of Urgent Care for Kids COVID-19 Testing Site (To expand current Telemedicine program to include COVID-19 testing) D. Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Symphony Youth Orchestras (EPSYOs) (Operating Fund - $2,640.00) (Applicant has requested that facility use fees be waived for the use of Jefferson High School from September 12, 2020, through August 15, 2021) E. Approval of Certification of Instructional Materials and Expenditures for Proclamation 2020 State Instructional Materials in English Language Arts and Reading (ELAR) 9-12 (Instructional Materials Allotment - $2,001,540) (The State Board of Education (SBOE) issued Proclamation 2020, which calls for the adoption and implementation of instructional materials in English Language Arts and Reading for 9-12) F. Approval of Professional Services Contract – El Paso High School Historic Preservation and Renovations, RFQ #20-029, Project No. 20.661 (Administration Recommendation: Nine Degrees Architecture + Design, Inc.) (Maintenance Tax Notes - $1,817,300) (Approval is needed to proceed with the project design) G. Approval of Final Payment for Guaranteed Energy Savings Performance Contracting Services, RFQ No. 18-006, Project No. 17.653, to ABM Building Services, LLC, (Retainage Funds - $544,797.80) (Approval is needed to proceed with final payment for the project as per Board Policy) H. Approval of Construction Contracts 1. Approval of Contract for Roof Renovations at Zach White ES, Project No. 20.663B, to C. Ortiz, Corp. dba The Roof & Metal Co., Utilizing Region 19 Allied States Cooperative, RFP #17-7261, Job Order Contracting & Facilities Construction Services - State of Texas (Operating Fund - $548,641.67) (Approval required for the roof renovation at Zach White Elementary School) 2. Approval of Construction Contract for Jefferson HS Package II – Washington Park Baseball Field, RFCSP #20-022, Project No. 17.624, and Approval of Allocation of $2,703,750 from 2016 Bond Program Contingency (Administration Recommendation: Spartan Construction of Texas, Inc.) (2016 Bond Program Contingency - $2,703,750) (Approval is required to proceed with the Jefferson HS Package II – Washington Park Baseball Field project) 3. Approval of Contract for Coldwell, Zavala & Douglass Site Improvements, Project No. 19.657A, to Keystone GC, LLC, Utilizing Region 19 Allied States Cooperative, RFP #17-7261, Job Order 5/18/2020 NovusAGENDA https://episd.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=863&MinutesMeetingID=-1&doctype=Agenda 3/4 Contracting & Facilities Construction Services - State of Texas (Operating Fund - $996,723.13) (Approval required to replace the asphalt play areas and accessible pathways at Coldwell, Zavala & Douglass Elementary Schools) 4. Approval of Construction Contract for Additions and Renovations to Hughey ES Consolidating Ross MS - Package I, RFCSP # 20-020, Project No. 17.620 (Administration Recommendation: Dantex Construction Co.) (2016 Bond Fund - $42,760,097.74); and Approval of Allocation of $871,044 from 2016 Bond Program Contingency and $2,000,000 from 2016 Bond Interest (Approval required to proceed with the Additions and Renovations to Hughey ES Consolidating Ross MS - Package I project) I. Purchases Requiring Board Approval 1. Approval to Purchase TEKSbank, TEXGuide, and TEKS Resource System from Education Service Center (ESC) Region 19 (Budgeted State Funds - $518,954.50) (To provide a common language, structure, and process for curriculum development) 2. Award of RFP #20-025 Third-Party Administration of SHARS Claims & Special Education Software (Administration Recommendation: esped.com, a Frontline Technologies Group, LLC Company) (Budgeted Local Funds - $202,344.39 for eSTAR, and 4.25% for Medicaid Reimbursements, 4.25% for Cost Report) (To manage the special education process and provide added value to the Admission, Review, and Dismissal [ARD] documents, and to prioritize and provide maximum Medicaid reimbursements) 3. Approval of Expenditures for Language Proficiency Assessment Committee (LPAC) Compliance Subscriptions from Ellevation, Inc., Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract RFP #17-7240, Contracted Services, Consulting, Staff Development and Related Goods and Services (Budgeted Federal and Local Funds - $174,000.00) (To provide support for the District Limited English Proficient [LEP] students and ensure student success in school) 4. Approval to Purchase Accelerated Reader Subscriptions from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Socorro ISD’s Cooperative Bid No. E1901 for District Software (Budgeted Local Funds - $171, 041.16) (To improve students’ reading fluency in grades K-5) 5. Approval to Purchase Cloud Based Internet Filtering Services from iBoss, Inc., Utilizing State of Texas Department of Information Resources Contract Number DIR-TSO-4049 (Budgeted Local Funds - $388,500.00) (To support the District's need to protect students and staff from internet threats) 6. Approval to Purchase Districtwide Telephony Goods and Services from Granite Telecommunications, LLC, dba Cornerstone Communications, Utilizing General Services Administration (GSA) Contract Number GS-35F-208BA (Budgeted Local Funds - $851,649.48) (To provide cost-effective voice services Districtwide) 7. Approval to Purchase of Materials, Equipment, Supplies, and Services in Support of the Television Studio Relocation Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), E&I Cooperative Services, General Services Administration (GSA), Harris County Department of Education (HCDE) Choice Partners, Houston-Galveston Area Council (HGAC), Omnia Partners, Region 2 Goodbuy, Region 3 Purchasing Cooperative of America (PCA), Region 8 The Interlocal Purchasing Cooperative (TIPS), Region 11 ESC Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative (ASC), Region 20 2013 Cooperative Purchasing, Region 20 Purchasing Association of Cooperative Entities (PACE), Region One Education Service Center, Sourcewell, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), State of Texas Comptroller of Public Accounts, Ysleta Independent School District (YISD), Socorro Independent School District (SISD), Anthony Independent School District (AISD), Canutillo Independent School District (CISD), Clint Independent School District (CISD), and El Paso Community College (Budgeted Building and Construction Improvement Funds, Not to Exceed: $900,000.00) (To have a full-service television and mobile production studio to meet the needs of the Community Engagement Department, as well as video production training services for District personnel)
Public Meeting A. Public Meeting to Discuss the 2020-2021 District Budget (Texas Education Code Section 44.044 and Board Policy CE (Local) requires an open meeting to discuss the proposed budget)
Action Items A. Discuss and Take Appropriate Action on Proposed 2020-2021 Employee Compensation Package (Information provided will assist in setting the District’s compensation package)
B. Discuss and Take Appropriate Action on Proposed 2020-2021 General Fund, Debt Service and Food Service Budgets (As required by Board Policy CE {Local}) 8. Adjournment
May 19, 2020 Board of Trustees
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. May 6, 2020, Special Board of Trustees Meeting 2. May 6, 2020, Special Board of Trustees Meeting (Budget Workshop) B. Revisions to 2020-2021 Budget Development Calendar (The budget development calendar sets timelines for the adoption of the District’s budget) C. Adoption of Resolution of the El Paso Independent School District Providing for Support of Urgent Care for Kids COVID-19 Testing Site (To expand current Telemedicine program to include COVID-19 testing) D. Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Symphony Youth Orchestras (EPSYOs) (Operating Fund - $2,640.00) (Applicant has requested that facility use fees be waived for the use of Jefferson High School from September 12, 2020, through August 15, 2021) E. Approval of Certification of Instructional Materials and Expenditures for Proclamation 2020 State Instructional Materials in English Language Arts and Reading (ELAR) 9-12 (Instructional Materials Allotment - $2,001,540) (The State Board of Education (SBOE) issued Proclamation 2020, which calls for the adoption and implementation of instructional materials in English Language Arts and Reading for 9-12) F. Approval of Professional Services Contract – El Paso High School Historic Preservation and Renovations, RFQ #20-029, Project No. 20.661 (Administration Recommendation: Nine Degrees Architecture + Design, Inc.) (Maintenance Tax Notes - $1,817,300) (Approval is needed to proceed with the project design) G. Approval of Final Payment for Guaranteed Energy Savings Performance Contracting Services, RFQ No. 18-006, Project No. 17.653, to ABM Building Services, LLC, (Retainage Funds - $544,797.80) (Approval is needed to proceed with final payment for the project as per Board Policy) H. Approval of Construction Contracts 1. Approval of Contract for Roof Renovations at Zach White ES, Project No. 20.663B, to C. Ortiz, Corp. dba The Roof & Metal Co., Utilizing Region 19 Allied States Cooperative, RFP #17-7261, Job Order Contracting & Facilities Construction Services - State of Texas (Operating Fund - $548,641.67) (Approval required for the roof renovation at Zach White Elementary School) 2. Approval of Construction Contract for Jefferson HS Package II – Washington Park Baseball Field, RFCSP #20-022, Project No. 17.624, and Approval of Allocation of $2,703,750 from 2016 Bond Program Contingency (Administration Recommendation: Spartan Construction of Texas, Inc.) (2016 Bond Program Contingency - $2,703,750) (Approval is required to proceed with the Jefferson HS Package II – Washington Park Baseball Field project) 3. Approval of Contract for Coldwell, Zavala & Douglass Site Improvements, Project No. 19.657A, to Keystone GC, LLC, Utilizing Region 19 Allied States Cooperative, RFP #17-7261, Job Order 5/18/2020 NovusAGENDA https://episd.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=863&MinutesMeetingID=-1&doctype=Agenda 3/4 Contracting & Facilities Construction Services - State of Texas (Operating Fund - $996,723.13) (Approval required to replace the asphalt play areas and accessible pathways at Coldwell, Zavala & Douglass Elementary Schools) 4. Approval of Construction Contract for Additions and Renovations to Hughey ES Consolidating Ross MS - Package I, RFCSP # 20-020, Project No. 17.620 (Administration Recommendation: Dantex Construction Co.) (2016 Bond Fund - $42,760,097.74); and Approval of Allocation of $871,044 from 2016 Bond Program Contingency and $2,000,000 from 2016 Bond Interest (Approval required to proceed with the Additions and Renovations to Hughey ES Consolidating Ross MS - Package I project) I. Purchases Requiring Board Approval 1. Approval to Purchase TEKSbank, TEXGuide, and TEKS Resource System from Education Service Center (ESC) Region 19 (Budgeted State Funds - $518,954.50) (To provide a common language, structure, and process for curriculum development) 2. Award of RFP #20-025 Third-Party Administration of SHARS Claims & Special Education Software (Administration Recommendation: esped.com, a Frontline Technologies Group, LLC Company) (Budgeted Local Funds - $202,344.39 for eSTAR, and 4.25% for Medicaid Reimbursements, 4.25% for Cost Report) (To manage the special education process and provide added value to the Admission, Review, and Dismissal [ARD] documents, and to prioritize and provide maximum Medicaid reimbursements) 3. Approval of Expenditures for Language Proficiency Assessment Committee (LPAC) Compliance Subscriptions from Ellevation, Inc., Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract RFP #17-7240, Contracted Services, Consulting, Staff Development and Related Goods and Services (Budgeted Federal and Local Funds - $174,000.00) (To provide support for the District Limited English Proficient [LEP] students and ensure student success in school) 4. Approval to Purchase Accelerated Reader Subscriptions from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Socorro ISD’s Cooperative Bid No. E1901 for District Software (Budgeted Local Funds - $171, 041.16) (To improve students’ reading fluency in grades K-5) 5. Approval to Purchase Cloud Based Internet Filtering Services from iBoss, Inc., Utilizing State of Texas Department of Information Resources Contract Number DIR-TSO-4049 (Budgeted Local Funds - $388,500.00) (To support the District's need to protect students and staff from internet threats) 6. Approval to Purchase Districtwide Telephony Goods and Services from Granite Telecommunications, LLC, dba Cornerstone Communications, Utilizing General Services Administration (GSA) Contract Number GS-35F-208BA (Budgeted Local Funds - $851,649.48) (To provide cost-effective voice services Districtwide) 7. Approval to Purchase of Materials, Equipment, Supplies, and Services in Support of the Television Studio Relocation Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), E&I Cooperative Services, General Services Administration (GSA), Harris County Department of Education (HCDE) Choice Partners, Houston-Galveston Area Council (HGAC), Omnia Partners, Region 2 Goodbuy, Region 3 Purchasing Cooperative of America (PCA), Region 8 The Interlocal Purchasing Cooperative (TIPS), Region 11 ESC Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative (ASC), Region 20 2013 Cooperative Purchasing, Region 20 Purchasing Association of Cooperative Entities (PACE), Region One Education Service Center, Sourcewell, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), State of Texas Comptroller of Public Accounts, Ysleta Independent School District (YISD), Socorro Independent School District (SISD), Anthony Independent School District (AISD), Canutillo Independent School District (CISD), Clint Independent School District (CISD), and El Paso Community College (Budgeted Building and Construction Improvement Funds, Not to Exceed: $900,000.00) (To have a full-service television and mobile production studio to meet the needs of the Community Engagement Department, as well as video production training services for District personnel)
Public Meeting A. Public Meeting to Discuss the 2020-2021 District Budget (Texas Education Code Section 44.044 and Board Policy CE (Local) requires an open meeting to discuss the proposed budget)
Action Items A. Discuss and Take Appropriate Action on Proposed 2020-2021 Employee Compensation Package (Information provided will assist in setting the District’s compensation package)
B. Discuss and Take Appropriate Action on Proposed 2020-2021 General Fund, Debt Service and Food Service Budgets (As required by Board Policy CE {Local}) 8. Adjournment