(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August, 4, 2020, Audit Committee Meeting 2. August 11, 2020, Special Board of Trustees Meeting 3. August 11, 2020, Board of Trustees Meeting B. Approval of Budget Amendment 1. Budget Amendment to Allocate Funds for Instructional Related Materials, Musical Instruments, Technology, Security Cameras and COVID-19 Related Supplies (General Operating Fund - $106,601.00) (Amendment will provide adequate funding for District operations) C. Approval of Contract between Ysleta Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider) as Part of Texas Workforce Commission Adult Educational and Literacy Grant (Texas Workforce Commission Grant Funds - $815,808.00) (For EPISD to Act as service provider for the Far West Adult Education Consortium) D. Approval of Continuation of Memorandum of Agreement between Corporation for National and Community Service and El Paso Independent School District for AmeriCorps VISTA Program (Budgeted Local Funds - $28,272.00) (To support the Community Schools Program at Aoy, Clardy, Cooley, Douglass, Hart, and Zavala Elementary Schools, Guillen and Henderson Middle Schools, as well as Bowie and Jefferson High Schools) E. Approval of Texas Education Agency 2020-2021 Additional Days School Year Planning and Execution Program Grant (Grant Funds - $200,000.00) (To plan a redesign of the school year schedule for an elementary campus to add instructional days for half-day formula funding) F. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit Beginning 2021-2022 School Year (To request approval to offer the new Career and Technology Education (CTE) state-approved innovative courses for state elective credit) G. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and Policy CDA [Local]) H. Approval of Authorized Sellers of Investments and Providers of Investment Officer Training for Fiscal Year 2020-2021 (Annual approval is required by the Public Funds Investment Act, and Policy CDA [Legal]) I. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) J. Approval of Texas Gas Service, a Division of ONE Gas, Inc., Underground Easement at Coronado High School located at 100 Champions Place (Approval of the underground easement will allow for future gas needs in the area, such as additional school facilities) K. Approval of Texas Gas Service, a Division of ONE Gas, Inc., Underground Easements at Charles Q. Murphree, located at 499 Cabaret Drive, El Paso, Texas (Approval of the underground easements will allow for gas needs on campus) L. Approval of Change Order No. 2 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616 to Dantex General Contractors, Inc. (2016 Bond Funds - $300,000.00) (Approval required to increase the owner’s construction contingency) M. Approval of Change Order No. 003 for Andress High School, CSP No. 18-079, Project No. 17.626 to Urban Associates, Inc. for a Non- Compensatory Time Extension of Two-Hundred and Fifty-Three (253) Calendar Days and a Deductive Change Order in the Amount of $60,400.00 to Urban Associates to Fund the Cost of ERO’s Additional Construction Administration Services (Approval required for a time extension of two-hundred and fifty-three (253) Calendar Days and a deductive change order for the amount of $60,400 to Urban Associates to fund the cost of ERO’s additional Construction Administration services as per Board Policy CV [Local]) N. Approval of Change Order No. 003 for El Paso High School, CSP No. 18-082, Project No. 17.625 to FT James Construction, Inc. for a Non- Compensatory Time Extension of One-Hundred and Twenty (120) Calendar Days and a Deductive Change Order in the Amount of $30,115.00 to FT James Construction to Fund the Cost of MNK’s Additional Construction Administration Services (Approval required for a time extension of One Hundred and Twenty (120) Calendar Days and a deductive change order for the amount of $30,115 to FT James Construction to fund the cost of MNK’s additional Construction Administration services as per Board Policy CV [Local]) O. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Alternative Education Program between El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board and Approval of Student Code of Conduct for 2019-2020 School Year (Students whose expulsions from the regular program mandated under the Texas Education Code will be served at Cesar Chavez Academy with YISD) P. Purchases Requiring Board Approval 1. Expenditures to NCS Pearson, Inc. for Online Special Education Evaluation Materials, Utilizing SISD RFP #E1915, Instructional Materials Supplies & Services (Budgeted Local Funds - Not to Exceed $112,200.00) (To utilize online special education evaluation materials in order to determine student eligibility for special education services) 2. Award of Districtwide Weed and Lawn Service, Maintenance, and Service Contract CSP #20-041, Project No. 21.482 (Administration Recommendation: Watson Extermination Services, Inc.) (Budgeted Local Funds - $121,720.00) (To aid in maintaining the District's grounds) 3. Expenditures to TEG Technologies, LLC for Competency-Based Professional Development Program (CATCH) for Dual Language Teachers, Utilizing Region 19 Allied States Cooperative, RFP #17-7240, Contracted Services, Consulting, Customization, Training and Support (Budgeted Local Funds - Not to Exceed $525,000.00) (To improve teachers’ success at the elementary, middle, and high school levels in the area of Dual Language and biliteracy, while also providing Principals and district leaders with real-time data and insight into the growth and progress of the district’s Dual Language Education instructors) 4. Renewal of Software License, Support Services Agreement, and Maintenance from Frontline Technologies Group, LLC, dba Frontline Education, Utilizing Interlocal Cooperative Agreement with Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #17-7247 (Budgeted Local Funds - $815,184.26) (This renewal is for annual maintenance and support, including software upgrades and technical support, on all TEAMS Student and Business systems, including disaster recovery) 5. Contracts/Expenditures for Job Order Contracting and Facilities Construction Services, Utilizing Region 19 Allied States Cooperative, RFP #18-7293 Job Order Contracting and Facilities Construction Services – State of New Mexico, and RFP #17-7261 Job Order Contracting and Facilities Construction – State of Texas (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $10,000,000.00) (To provide additional resources and increase District’s ability to complete minor construction projects in a timely manner)
Action Item A. Discuss and Take Appropriate Action on Selection of Delegate and Alternate to 2020 TASA/TASB Convention (The assembly is the foundation of TASB’s governance structure and provides critical direction as TASB represents members’ interest before state and national policymakers)
7. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment
Sep 10, 2020 Board of Trustees
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August, 4, 2020, Audit Committee Meeting 2. August 11, 2020, Special Board of Trustees Meeting 3. August 11, 2020, Board of Trustees Meeting B. Approval of Budget Amendment 1. Budget Amendment to Allocate Funds for Instructional Related Materials, Musical Instruments, Technology, Security Cameras and COVID-19 Related Supplies (General Operating Fund - $106,601.00) (Amendment will provide adequate funding for District operations) C. Approval of Contract between Ysleta Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider) as Part of Texas Workforce Commission Adult Educational and Literacy Grant (Texas Workforce Commission Grant Funds - $815,808.00) (For EPISD to Act as service provider for the Far West Adult Education Consortium) D. Approval of Continuation of Memorandum of Agreement between Corporation for National and Community Service and El Paso Independent School District for AmeriCorps VISTA Program (Budgeted Local Funds - $28,272.00) (To support the Community Schools Program at Aoy, Clardy, Cooley, Douglass, Hart, and Zavala Elementary Schools, Guillen and Henderson Middle Schools, as well as Bowie and Jefferson High Schools) E. Approval of Texas Education Agency 2020-2021 Additional Days School Year Planning and Execution Program Grant (Grant Funds - $200,000.00) (To plan a redesign of the school year schedule for an elementary campus to add instructional days for half-day formula funding) F. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit Beginning 2021-2022 School Year (To request approval to offer the new Career and Technology Education (CTE) state-approved innovative courses for state elective credit) G. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and Policy CDA [Local]) H. Approval of Authorized Sellers of Investments and Providers of Investment Officer Training for Fiscal Year 2020-2021 (Annual approval is required by the Public Funds Investment Act, and Policy CDA [Legal]) I. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) J. Approval of Texas Gas Service, a Division of ONE Gas, Inc., Underground Easement at Coronado High School located at 100 Champions Place (Approval of the underground easement will allow for future gas needs in the area, such as additional school facilities) K. Approval of Texas Gas Service, a Division of ONE Gas, Inc., Underground Easements at Charles Q. Murphree, located at 499 Cabaret Drive, El Paso, Texas (Approval of the underground easements will allow for gas needs on campus) L. Approval of Change Order No. 2 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616 to Dantex General Contractors, Inc. (2016 Bond Funds - $300,000.00) (Approval required to increase the owner’s construction contingency) M. Approval of Change Order No. 003 for Andress High School, CSP No. 18-079, Project No. 17.626 to Urban Associates, Inc. for a Non- Compensatory Time Extension of Two-Hundred and Fifty-Three (253) Calendar Days and a Deductive Change Order in the Amount of $60,400.00 to Urban Associates to Fund the Cost of ERO’s Additional Construction Administration Services (Approval required for a time extension of two-hundred and fifty-three (253) Calendar Days and a deductive change order for the amount of $60,400 to Urban Associates to fund the cost of ERO’s additional Construction Administration services as per Board Policy CV [Local]) N. Approval of Change Order No. 003 for El Paso High School, CSP No. 18-082, Project No. 17.625 to FT James Construction, Inc. for a Non- Compensatory Time Extension of One-Hundred and Twenty (120) Calendar Days and a Deductive Change Order in the Amount of $30,115.00 to FT James Construction to Fund the Cost of MNK’s Additional Construction Administration Services (Approval required for a time extension of One Hundred and Twenty (120) Calendar Days and a deductive change order for the amount of $30,115 to FT James Construction to fund the cost of MNK’s additional Construction Administration services as per Board Policy CV [Local]) O. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Alternative Education Program between El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board and Approval of Student Code of Conduct for 2019-2020 School Year (Students whose expulsions from the regular program mandated under the Texas Education Code will be served at Cesar Chavez Academy with YISD) P. Purchases Requiring Board Approval 1. Expenditures to NCS Pearson, Inc. for Online Special Education Evaluation Materials, Utilizing SISD RFP #E1915, Instructional Materials Supplies & Services (Budgeted Local Funds - Not to Exceed $112,200.00) (To utilize online special education evaluation materials in order to determine student eligibility for special education services) 2. Award of Districtwide Weed and Lawn Service, Maintenance, and Service Contract CSP #20-041, Project No. 21.482 (Administration Recommendation: Watson Extermination Services, Inc.) (Budgeted Local Funds - $121,720.00) (To aid in maintaining the District's grounds) 3. Expenditures to TEG Technologies, LLC for Competency-Based Professional Development Program (CATCH) for Dual Language Teachers, Utilizing Region 19 Allied States Cooperative, RFP #17-7240, Contracted Services, Consulting, Customization, Training and Support (Budgeted Local Funds - Not to Exceed $525,000.00) (To improve teachers’ success at the elementary, middle, and high school levels in the area of Dual Language and biliteracy, while also providing Principals and district leaders with real-time data and insight into the growth and progress of the district’s Dual Language Education instructors) 4. Renewal of Software License, Support Services Agreement, and Maintenance from Frontline Technologies Group, LLC, dba Frontline Education, Utilizing Interlocal Cooperative Agreement with Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #17-7247 (Budgeted Local Funds - $815,184.26) (This renewal is for annual maintenance and support, including software upgrades and technical support, on all TEAMS Student and Business systems, including disaster recovery) 5. Contracts/Expenditures for Job Order Contracting and Facilities Construction Services, Utilizing Region 19 Allied States Cooperative, RFP #18-7293 Job Order Contracting and Facilities Construction Services – State of New Mexico, and RFP #17-7261 Job Order Contracting and Facilities Construction – State of Texas (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $10,000,000.00) (To provide additional resources and increase District’s ability to complete minor construction projects in a timely manner)
Action Item A. Discuss and Take Appropriate Action on Selection of Delegate and Alternate to 2020 TASA/TASB Convention (The assembly is the foundation of TASB’s governance structure and provides critical direction as TASB represents members’ interest before state and national policymakers)
7. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment