Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of State Advanced Placement Scholar Award Recipient (To promote the academic achievements of students in the District)
Recognition of QuestBridge Scholarship Recipients (To promote the academic achievements of students in the District)
Recognition of January 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
School Board Recognition and Proclamation (To recognize the Board Members for their service to the District)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 3, 2015, Curriculum & Instruction Committee Meeting 2. December 3, 2015, Internal Audit Committee Meeting 3. December 14, 2015, Finance Committee Meeting 4. December 15, 2015, Special Board of Trustees Meeting 5. December 15, 2015, Board of Trustees Meeting B. Approval of Revisions of Memorandum of Understanding between El Paso Independent School District and AVANCE-El Paso, Under Texas Literacy Initiative Grant, for Cycle 4 Initially Approved on June 23, 2015 (To improve school readiness and success in the areas of language and literacy for disadvantaged students) C. Approval of Memorandum of Understanding between Far West Adult Education Consortium and Workforce Solutions Borderplex for Provision of Education and Services to Adult Learners at San Jacinto Learning Center (To provide education and services to adult learners) D. Approval of Ratification of Memorandum of Agreement between Center Against Sexual and Family Violence (CASFV) and El Paso Independent School District (EPISD) to Create a Collaborative Partnership to Address Safety Issues with Regards to Sexual and Family Violence (The CASFV and EPISD partnership will provide awareness and safety training in regards to sexual and family violence) E. Approval of Interlocal Agreement between Region 17 Education Service Center and El Paso Independent School District for Participation in the West Texas Food Service Cooperative Program for 2016-2017 School Year (To allow the District to utilize the commercial food purchasing and commodity processing contracts available through this cooperative contract) F. Approval of Internship Agreement between Western Technical College and El Paso Independent School District for Internship Program in Technology Services Department (To provide non-compensated internship opportunities for Western Technical students) G. Approval of 2016 Polling Place Agreement between El Paso County and El Paso Independent School District (To allow the County of El Paso to use El Paso Independent School District as a permanent polling place for the March Primary Election, May Primary Runoff Election, and November Uniform Election) H. Approval of Change Order No. 6 for Chapin High School Classroom and Field House Addition, CSP No. 15-029, Project No. 14.566 to Urban Associates, Inc. (2007 Bond Funds) (Contract time extension of twenty-eight [28] calendar days associated with weather delay) I. Approval of Final Payment for Construction Contracts 1. ADA Accessibility Compliance CSP No. 13-071, Project No. 09.966.03B to Henock Construction, LLC (2007 Bond Fund - $25,246.47) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Hornedo Traffic Flow and Pedestrian Safety Improvements, CSP No. 15-050, Project No. 15.579 to Prime Irrigation and Landscape, Inc. (Budgeted Operating Funds - $5,958.67) (Approval needed to proceed with final payment for the project as per Board Policy) J. Internal Audit Status Report (To provide the Board of Trustees a report on the status/timelines of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Discuss and Take Appropriate Action on Purchases Requiring Board Approval 1. Purchase Instructional Materials Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local Funds – Not to Exceed $8,000,000.00) (To support the District’s needs to purchase instructional materials on an as needed basis)
Discuss and Take Appropriate Action on Approval of Professional Services Contract over $100,000.00 – Reconstruction of Irvin High School, RFQ No. 15-075, Project No. 15.591 (Administration Recommendation: ASA Architects) (2007 Bond Funds - $1,290,000.00) (Approval is needed to proceed with the construction documents)
Discuss and Take Appropriate Action on Revisions to 2015-2016 School Calendar (To utilize the proposed makeup day of February 15, 2016, to accommodate districtwide closure on February 17, 2016)
Discuss and Take Appropriate Action on Revision to Start Time for February 16, 2016, Board of Trustees Meetings (To revise Board Meeting begin times to accommodate District closure of February 17, 2016)
Discuss and Take Appropriate Action on Revision and Adoption of Board Core Values, Vision and Mission Statements, and Board Goals (To incorporate proposed revisions suggested by members of the Board of Trustees)
Superintendent’s Report on Appointment of Members to Local Innovation Committee and Discuss and Take Appropriate Action on Process and Timeline for Completion of Local Innovation Plan (To report the appointments to the Local Innovation Committee and to determine the process and time line for the completion of a Local Innovation Plan)
Report on Dual Language Program Recommendations and Progress (To report on completion of Dual Language Task Force recommendations and student achievement)
B. 2007 Bond Program Update (To provide an update on the 2007 Bond construction progress) 11. Adjournment
Jan 19, 2016 Board of Trustees
Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of State Advanced Placement Scholar Award Recipient (To promote the academic achievements of students in the District)
Recognition of QuestBridge Scholarship Recipients (To promote the academic achievements of students in the District)
Recognition of January 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
School Board Recognition and Proclamation (To recognize the Board Members for their service to the District)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 3, 2015, Curriculum & Instruction Committee Meeting 2. December 3, 2015, Internal Audit Committee Meeting 3. December 14, 2015, Finance Committee Meeting 4. December 15, 2015, Special Board of Trustees Meeting 5. December 15, 2015, Board of Trustees Meeting B. Approval of Revisions of Memorandum of Understanding between El Paso Independent School District and AVANCE-El Paso, Under Texas Literacy Initiative Grant, for Cycle 4 Initially Approved on June 23, 2015 (To improve school readiness and success in the areas of language and literacy for disadvantaged students) C. Approval of Memorandum of Understanding between Far West Adult Education Consortium and Workforce Solutions Borderplex for Provision of Education and Services to Adult Learners at San Jacinto Learning Center (To provide education and services to adult learners) D. Approval of Ratification of Memorandum of Agreement between Center Against Sexual and Family Violence (CASFV) and El Paso Independent School District (EPISD) to Create a Collaborative Partnership to Address Safety Issues with Regards to Sexual and Family Violence (The CASFV and EPISD partnership will provide awareness and safety training in regards to sexual and family violence) E. Approval of Interlocal Agreement between Region 17 Education Service Center and El Paso Independent School District for Participation in the West Texas Food Service Cooperative Program for 2016-2017 School Year (To allow the District to utilize the commercial food purchasing and commodity processing contracts available through this cooperative contract) F. Approval of Internship Agreement between Western Technical College and El Paso Independent School District for Internship Program in Technology Services Department (To provide non-compensated internship opportunities for Western Technical students) G. Approval of 2016 Polling Place Agreement between El Paso County and El Paso Independent School District (To allow the County of El Paso to use El Paso Independent School District as a permanent polling place for the March Primary Election, May Primary Runoff Election, and November Uniform Election) H. Approval of Change Order No. 6 for Chapin High School Classroom and Field House Addition, CSP No. 15-029, Project No. 14.566 to Urban Associates, Inc. (2007 Bond Funds) (Contract time extension of twenty-eight [28] calendar days associated with weather delay) I. Approval of Final Payment for Construction Contracts 1. ADA Accessibility Compliance CSP No. 13-071, Project No. 09.966.03B to Henock Construction, LLC (2007 Bond Fund - $25,246.47) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Hornedo Traffic Flow and Pedestrian Safety Improvements, CSP No. 15-050, Project No. 15.579 to Prime Irrigation and Landscape, Inc. (Budgeted Operating Funds - $5,958.67) (Approval needed to proceed with final payment for the project as per Board Policy) J. Internal Audit Status Report (To provide the Board of Trustees a report on the status/timelines of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Discuss and Take Appropriate Action on Purchases Requiring Board Approval 1. Purchase Instructional Materials Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local Funds – Not to Exceed $8,000,000.00) (To support the District’s needs to purchase instructional materials on an as needed basis)
Discuss and Take Appropriate Action on Approval of Professional Services Contract over $100,000.00 – Reconstruction of Irvin High School, RFQ No. 15-075, Project No. 15.591 (Administration Recommendation: ASA Architects) (2007 Bond Funds - $1,290,000.00) (Approval is needed to proceed with the construction documents)
Discuss and Take Appropriate Action on Revisions to 2015-2016 School Calendar (To utilize the proposed makeup day of February 15, 2016, to accommodate districtwide closure on February 17, 2016)
Discuss and Take Appropriate Action on Revision to Start Time for February 16, 2016, Board of Trustees Meetings (To revise Board Meeting begin times to accommodate District closure of February 17, 2016)
Discuss and Take Appropriate Action on Revision and Adoption of Board Core Values, Vision and Mission Statements, and Board Goals (To incorporate proposed revisions suggested by members of the Board of Trustees)
Superintendent’s Report on Appointment of Members to Local Innovation Committee and Discuss and Take Appropriate Action on Process and Timeline for Completion of Local Innovation Plan (To report the appointments to the Local Innovation Committee and to determine the process and time line for the completion of a Local Innovation Plan)
Report on Dual Language Program Recommendations and Progress (To report on completion of Dual Language Task Force recommendations and student achievement)
B. 2007 Bond Program Update (To provide an update on the 2007 Bond construction progress) 11. Adjournment