1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of September 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Recognition of El Paso High School for its Centennial Celebration (To promote the establishment of our schools in the community)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 8, 2016, Internal Audit Committee Meeting 2. August 9, 2016, Special Board of Trustees Meeting – Facilities Workshop 3. August 11, 2016, Curriculum & Instruction Committee Meeting 4. August 16, 2016, Special Board of Trustees Meeting 5. August 16, 2016, Board of Trustees Meeting C. Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency (The El Paso Independent School District is required to submit a class size waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]) Approval of Ratification of Memorandum of Understanding between El Paso Independent School District and Project Vida Health Center for the Creation of New Access Point at Burges High School (The MOU will enable Project Vida Health Center to provide health services to medically underserved populations and will enable easier access to medical services for the community as well as students, faculty and staff at Burges High School) G. Approval of First Amendment to Contract between City of El Paso and El Paso Independent School District for Provision of Substance Abuse Intervention and Treatment Services (First Amendment would allow for a contract extension to enable the program to be fully implemented) H. Approval of Revisions to 2016-17 Extra Performance Pay/Instructional Stipends (Budgeted General Operating Funds - $9,050.00) (Provide compensation for EPISD employees) I. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local]) J. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians and District Investments (Annual approval is required by the Public Funds Investment Act and District Policy CDA [Legal]) L. Approval of Change Order No. 10 for Chapin High School Classroom and Field House Addition, CSP No. 15-029, Project No. 14.566 to Urban Associates, Inc. (2007 Bond Funds) (Approval of a contract time extension [108 calendar days] for work performed in accordance with Fort Bliss Fire and Emergency Services Division) M. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Items 7B 1, 7B 2, 7D, 7F, 7K 1 - 7K 4
B. Approval of Budget Amendments 1. Reading Materials, Technology Needs, Supplemental Pay, Student Travel Costs, Professional Development, Substitute Allocation and Membership Fees as Requested by Various Campuses and Departments (Budgeted General Operating Funds - $645,704.00) (Amendment will provide proper funding for District operations) 2. Increase Revenue Allocation for Career and Technical Education (CTE), State Compensatory Education (SCE) Programs and Purchase of Student Laptops (Unreserved/Undesignated Fund Balance - $4,227,094.00) (Amendment will provide adequate level of funding for programs as prescribed by the Texas Education Agency for the Career and Technical Education [CTE] and State Compensatory Education [SCE] Programs for the 2016-2017 School Year. Additionally, the funding requested will provide student laptops for the PowerUp Initiative) D. Approval of VISTA Program Grant and Memorandum of Agreement between Corporation for National and Community Service and El Paso Independent School District for Establishment of AmeriCorps VISTA Program (District Cost Match of $23,760.00, Local Funds) (To support the Community Schools Program at Hart, Zavala, Guillen, and Bowie) F. Approval of Ratification of Amendment to Contract Nos. UTAUS CN: 17577, 19886 and 26625 from the University of Texas at Austin for the Services Provided by the Institute of Public School Initiatives and Acceptance of Revised Notice of Grant Award 2015-2016 Texas Literacy Initiative (TLI) Continuation Grant (TLI Funds – Immediate: $891,763.00 and Future/Ongoing: Additional $500,000.00 from TEA) (To improve school readiness and success in the areas of language and literacy for disadvantaged students) K. Purchases Requiring Board Approval 1. Award of Charter Bus Services RFP #16-054 (Administration Recommendation: All Aboard America!, El Paso-Los Angeles Limousine Express, Inc., and El Paso Bus Ride) (Budgeted Local, State, and Federal Funds - $600,000.00) (To provide safe and reliable transportation for District sponsored student travel) 2. Purchase Technology Supplies, Equipment, Software, Services, Support, and Upgrades Utlizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA) Schedules, and US Communities (Budgeted Federal, State, and Local Funds - $5,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, support, and upgrades on an as-needed basis) 3. Expenditures for Energy Management Control System Upgrades from PC Automated Controls, Inc. Utilizing Texas Association of School Boards (TASB) BuyBoard Contracts #458-14 and #461-14 (Budgeted Operating Funds - $300,000.00) (To replace outdated control modules at campuses and departments and program replacement modules to interface with Energy Management Control System [EMCS]) 4. Approval of First Amendment to Vendor Agreement between El Paso Independent School District and Engage Learning, Inc., for Additional Expenditures for Additional Coaching Days Utilizing Region 19 Allied States Cooperative, RFP #15-7176 for the Implementation of the El Paso ISD Active Learning Framework (Budgeted Local and Title II Funds - $143,083.00) (EPISD needs to purchase these services for the development and implementation of the EPISD Active Learning Framework, which will provide in-depth understanding for internal and external stakeholders)
Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. DIA (Local), Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation (Revised to clarify statement of discrimination) 2. FFH (Local), Student Welfare: Freedom from Discrimination, Harassment, and Retaliation (Revised to clarify statement of nondiscrimination) 3. FFI (Local), Student Welfare: Freedom from Bullying (Revised to add proposed nondiscrimination language) 4. EHBAF (Local), Special Education: Video/Audio Monitoring (To be in compliance with Texas Education Code §29.022 [i.e. SB 507])
Discuss and Take Appropriate Action on Approval of Priorities for State Legislative Agenda (To highlight the District’s top legislative priorities as advised by the State delegation)
Discuss and Take Appropriate Action on Approval of Expenditures for Minor Construction Trades & Job Order Contracting Services from Alpha Building Corporation (HUB), Basic IDIQ, Inc., Centerline Construction Services, Inc., Core Construction, Dura Pier Facilities Services, LTD dba Facilities Sources, E. Contractors USA, LLC, ERC Environmental Consultants, Inc., FCI Constructors Inc., Hunt & Associates, Inc. (HUB), LVI Facility Services, Inc., P2MG, LLC, Sky Construction & Engineering, Inc., T.F. Harper & Associates, LP, Vistacon Ventures, LLC, and Woodruff Construction, Utilizing Interlocal Cooperative Contracts from Region 19 Allied States Cooperative RFP #13-6901, RFP #13-6915, RFP #13-6973, RFP #14-7072, and RFP #15-7175 (Budgeted Local and Federal Funds - $5,000,000.00) (To have approved service providers that handle minor construction trades and job order contracts)
9. Reports A. Presentation by Con Mi MADRE (To provide a presentation to the Board on services available through Con Mi MADRE) 10. Adjournment
Sep 20, 2016 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of September 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Recognition of El Paso High School for its Centennial Celebration (To promote the establishment of our schools in the community)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 8, 2016, Internal Audit Committee Meeting 2. August 9, 2016, Special Board of Trustees Meeting – Facilities Workshop 3. August 11, 2016, Curriculum & Instruction Committee Meeting 4. August 16, 2016, Special Board of Trustees Meeting 5. August 16, 2016, Board of Trustees Meeting C. Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency (The El Paso Independent School District is required to submit a class size waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]) Approval of Ratification of Memorandum of Understanding between El Paso Independent School District and Project Vida Health Center for the Creation of New Access Point at Burges High School (The MOU will enable Project Vida Health Center to provide health services to medically underserved populations and will enable easier access to medical services for the community as well as students, faculty and staff at Burges High School) G. Approval of First Amendment to Contract between City of El Paso and El Paso Independent School District for Provision of Substance Abuse Intervention and Treatment Services (First Amendment would allow for a contract extension to enable the program to be fully implemented) H. Approval of Revisions to 2016-17 Extra Performance Pay/Instructional Stipends (Budgeted General Operating Funds - $9,050.00) (Provide compensation for EPISD employees) I. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local]) J. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians and District Investments (Annual approval is required by the Public Funds Investment Act and District Policy CDA [Legal]) L. Approval of Change Order No. 10 for Chapin High School Classroom and Field House Addition, CSP No. 15-029, Project No. 14.566 to Urban Associates, Inc. (2007 Bond Funds) (Approval of a contract time extension [108 calendar days] for work performed in accordance with Fort Bliss Fire and Emergency Services Division) M. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Items 7B 1, 7B 2, 7D, 7F, 7K 1 - 7K 4
B. Approval of Budget Amendments 1. Reading Materials, Technology Needs, Supplemental Pay, Student Travel Costs, Professional Development, Substitute Allocation and Membership Fees as Requested by Various Campuses and Departments (Budgeted General Operating Funds - $645,704.00) (Amendment will provide proper funding for District operations) 2. Increase Revenue Allocation for Career and Technical Education (CTE), State Compensatory Education (SCE) Programs and Purchase of Student Laptops (Unreserved/Undesignated Fund Balance - $4,227,094.00) (Amendment will provide adequate level of funding for programs as prescribed by the Texas Education Agency for the Career and Technical Education [CTE] and State Compensatory Education [SCE] Programs for the 2016-2017 School Year. Additionally, the funding requested will provide student laptops for the PowerUp Initiative) D. Approval of VISTA Program Grant and Memorandum of Agreement between Corporation for National and Community Service and El Paso Independent School District for Establishment of AmeriCorps VISTA Program (District Cost Match of $23,760.00, Local Funds) (To support the Community Schools Program at Hart, Zavala, Guillen, and Bowie) F. Approval of Ratification of Amendment to Contract Nos. UTAUS CN: 17577, 19886 and 26625 from the University of Texas at Austin for the Services Provided by the Institute of Public School Initiatives and Acceptance of Revised Notice of Grant Award 2015-2016 Texas Literacy Initiative (TLI) Continuation Grant (TLI Funds – Immediate: $891,763.00 and Future/Ongoing: Additional $500,000.00 from TEA) (To improve school readiness and success in the areas of language and literacy for disadvantaged students) K. Purchases Requiring Board Approval 1. Award of Charter Bus Services RFP #16-054 (Administration Recommendation: All Aboard America!, El Paso-Los Angeles Limousine Express, Inc., and El Paso Bus Ride) (Budgeted Local, State, and Federal Funds - $600,000.00) (To provide safe and reliable transportation for District sponsored student travel) 2. Purchase Technology Supplies, Equipment, Software, Services, Support, and Upgrades Utlizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA) Schedules, and US Communities (Budgeted Federal, State, and Local Funds - $5,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, support, and upgrades on an as-needed basis) 3. Expenditures for Energy Management Control System Upgrades from PC Automated Controls, Inc. Utilizing Texas Association of School Boards (TASB) BuyBoard Contracts #458-14 and #461-14 (Budgeted Operating Funds - $300,000.00) (To replace outdated control modules at campuses and departments and program replacement modules to interface with Energy Management Control System [EMCS]) 4. Approval of First Amendment to Vendor Agreement between El Paso Independent School District and Engage Learning, Inc., for Additional Expenditures for Additional Coaching Days Utilizing Region 19 Allied States Cooperative, RFP #15-7176 for the Implementation of the El Paso ISD Active Learning Framework (Budgeted Local and Title II Funds - $143,083.00) (EPISD needs to purchase these services for the development and implementation of the EPISD Active Learning Framework, which will provide in-depth understanding for internal and external stakeholders)
Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. DIA (Local), Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation (Revised to clarify statement of discrimination) 2. FFH (Local), Student Welfare: Freedom from Discrimination, Harassment, and Retaliation (Revised to clarify statement of nondiscrimination) 3. FFI (Local), Student Welfare: Freedom from Bullying (Revised to add proposed nondiscrimination language) 4. EHBAF (Local), Special Education: Video/Audio Monitoring (To be in compliance with Texas Education Code §29.022 [i.e. SB 507])
Discuss and Take Appropriate Action on Approval of Priorities for State Legislative Agenda (To highlight the District’s top legislative priorities as advised by the State delegation)
Discuss and Take Appropriate Action on Approval of Expenditures for Minor Construction Trades & Job Order Contracting Services from Alpha Building Corporation (HUB), Basic IDIQ, Inc., Centerline Construction Services, Inc., Core Construction, Dura Pier Facilities Services, LTD dba Facilities Sources, E. Contractors USA, LLC, ERC Environmental Consultants, Inc., FCI Constructors Inc., Hunt & Associates, Inc. (HUB), LVI Facility Services, Inc., P2MG, LLC, Sky Construction & Engineering, Inc., T.F. Harper & Associates, LP, Vistacon Ventures, LLC, and Woodruff Construction, Utilizing Interlocal Cooperative Contracts from Region 19 Allied States Cooperative RFP #13-6901, RFP #13-6915, RFP #13-6973, RFP #14-7072, and RFP #15-7175 (Budgeted Local and Federal Funds - $5,000,000.00) (To have approved service providers that handle minor construction trades and job order contracts)
9. Reports A. Presentation by Con Mi MADRE (To provide a presentation to the Board on services available through Con Mi MADRE) 10. Adjournment