1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE, NATIONAL ANTHEM, GOD BLESS AMERICA AND A MOMENT OF SILENCE (To highlight student talent and to honor the memory of Maxine L. Silva)
3. CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 15, 2013, Board of Managers Meeting 2. November 5, 2013, Board Curriculum & Instruction/Technology Services Committee Meeting 3. November 6, 2013, Board Facilities/Maintenance/Construction Committee Meeting B. Request to Rename Facilities/Maintenance/Construction Committee (Proposed name change to A/E Procurement and Facilities Management Committee to more clearly delineate the role of the committee) C. Appointment of El Paso Independent School District Board Members to El Paso Central Appraisal District Board of Directors (The District is allowed two seats on the El Paso Central Appraisal District Board of Directors) D. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 3. FNCE (Local), Student Conduct: Personal Telecommunications/Electronic Devices (Proposed revisions allow the use of personal computing devices, at the discretion of the teacher and/or librarian, for instructional purposes) E. Approval of Budget Amendments 1. Sunset High School (Budgeted Local Funds - $5,981.00) (Transfer for the purchase of furniture for the computer lab) 2. Food Service (NSBLP Unreserved/Undesignated Fund Balance - $4,861,403.00) (Amendment requested to comply with the Texas Department of Agriculture’s directive to spend down the National School Breakfast Lunch Program Fund Balance to an acceptable amount) F. Approval of Maximum Class Size Exception Waiver for the 2013-14 School Year from the Texas Education Agency for Alta Vista Elementary School (The El Paso Independent School District is required to submit a class size waiver if any class in Grades K- 4 exceeds the allowable class size limit of 22 students per teacher) G. Approval of Grants to Military-Connected Academic and Support Programs (MCASP) from the U.S. Department of Defense Education Agency (DoDEA) for 21st Century Science Classrooms - Engineering Our Future Project at Barron, Bliss, Clendenin, Hughey, Tom Lea, Logan, Milam, Nixon, and Powell Elementary Schools, Ross Middle School, and Chapin High School (DoDEA - $2,500,000.00) (To increase student achievement in science and to increase engagement of engineering fields in PreK-12 classrooms) H. Approval of Annually Recurring Interlocal Agreement for the Establishment and Operation of El Paso County Juvenile Justice Alternative Education Programs for the 2013-14 School Year (Students whose expulsions from the regular program are mandatory under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School, and Project About Face) I. Approval of Revisions to the El Paso Independent School District Student Code of Conduct (The Student Code of Conduct provides methods and options for managing students in the classroom and on school grounds, disciplining students, and preventing and intervening in student discipline problems) J. Approval of Request to Correct Board’s Action of October 15, 2013, in Awarding Custodial Products and Supplies, Utilizing Region 19 ESC Purchasing Cooperative Contract RFP #13-6956 (Trash Receptacles, Dispensers, Bag Liners, Custodial Paper, Food Service and Related), Item #20, to Southwestern Mill Distributors, Inc., and Approve Award to Spectrum Paper Co., Inc. (Budgeted Local Funds - $134,460.00) (To provide cleaning supplies at competitive pricing to support the educational process) K. Purchases Requiring Board Approval 2. First Option to Extend Social Studies Materials and Resources RFP #13-043 (Budgeted Funds) (To provide the necessary teaching materials to support the social studies curriculum) Extensions In Amounts Not to Exceed Recommended To: - Adventures in Learning ($5,000.00) - Archipelago Learning, Inc. ($10,000.00) - Benchmark Education Company ($5,000.00) - Cengage Learning, Inc. ($10,000.00) - Dynastudy, Inc. ($10,000.00) - Education Plus ($10,000.00) - Follett Library Resources ($10,000.00) - Jarrett Publishing ($40,000.00) - Houghton Mifflin ($30,000.00) - Kamico Instructional Media ($52,000.00) - S3Strategies ($12,000.00) - Scholastic ($30,000.00) - The DBQ Project ($59,000.00) - Teachers Curriculum Institute ($40,000.00) - Teacher Created Materials ($35,000.00) 3. Cleaning Equipment RFQ #2014-088 (Budgeted Local Funds -$139,537.00) (Purchase cleaning equipment to assist in the upkeep of schools) Administration Recommendation: - A-1 Vacuum Center, Inc. ($37,860.00) - Austin Vacuum SA, Inc. ($57,528.00) - Laun-Dry Supply, Co. ($37,489.00) - Southwestern Mill Distributors, Inc. ($6,600.00) 4. Purchase of 280 Apple iPads, 10 Volume Voucher Cards, and 207 Apple TVs from Apple through the Texas Literacy Initiative (TLI) Grant Award, Utilizing State of Texas Department of Information Resources Contract #DIR-SDD-2068 (Texas Literacy Initiative Grant Funds - $226,613.00) (To improve school readiness and success in the areas of language and literacy) 5. iPad Charging Carts and iPad Docking Stations RFQ #2014-053 to SHI Government Solutions through the Texas Literacy Initiative (TLI) Grant Award, Utilizing State of Texas Department of Information Resources Contract #DIR-SDD-1834 (Budgeted Texas Literacy Initiative Grant Funds - $106,818.00) (iPad charging carts and docking stations will be used to accommodate the purchase of iPads with Texas Literacy Initiative (TLI) Grant funds) 6. Chromebook Laptops RFQ #2014-049 to GovConnection, Inc., Utilizing The Cooperative Purchasing Network Contract #TCPN R5110 (Budgeted Federal, State and Local Funds - 975 Chromebooks $227,175.00) (To provide students in the Irvin TSTEM Academy and in its feeder pattern access to the Google environment and use available tools and applications) 7. Food Safety Sanitation & Education Programs and Materials RFP #14-024 (Administration Recommendation: Southwest Training Systems, Inc.) (Budgeted Federal Funds - $187,214.65) (To obtain a program to help the District meet food safety Federal guidelines) 8. Cafeteria Serving Area Furniture and Decór for Armendariz Middle School to Jean’s Restaurant Supply, Utilizing Texas BuyBoard Contract #429-13 (Budgeted Federal Funds Child Nutrition Program - Not to Exceed $160,690.88) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 9. Cafeteria Serving Area Furniture and Decór for Canyon Hills Middle School to Palmer Hamilton, LLC, Utilizing Texas BuyBoard Contract #414-12 (Budgeted Federal Funds Child Nutrition Program - Not to Exceed $149,454.38) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 10. Curriculum and Management Evaluation RFP #14-036 (Local Funds) (To evaluate the District’s curriculum and its impact on the District) 11. Pre-Bound Books CSP #13-130 (Administration Recommendation: Follett Library Resources, Inc.) (Budgeted Local Funds - $250,000.00) (To provide school libraries Districtwide a tool to purchase pre-bound library books as needed)
Additional Expenditures for Special Education Services RFP #12-096 (IDEA-B Formula Funds - $250,000.00) (Additional funds are needed to provide required services to students) Additional Expenditures Recommended To: - Bilingual Therapies - Invo Healthcare Associates, Inc. - Prime Healthcare Staffing - Therapists Unlimited - True Potential, LLC
ACTION ITEMS A. Approval of Annual Financial Report with Independent Auditor’s Report Thereon, for the 2012-2013 Fiscal Year (To comply with Texas Education Agency Code 44.008(a), as well as Board Policies CFC (Legal) and CFC (Local) regarding financial audits) B. Approval of Resolution Pertaining to TRS ActiveCare (EPISD resolution to provide local control to districts in managing increasing costs of health care)
6. SUPERINTENDENT’S SPECIAL RECOGNITION 7. RECOGNITION OF NOVEMBER 2013 PARTNER OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education) 8. RECOGNITION OF NOVEMBER 2013 VOLUNTEER OF THE MONTH (To promote and enhance positive community relations by recognizing VIPS) 9. RECOGNITION OF OCTOBER 2013 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
PUBLIC MEETING TO DISCUSS THE DISTRICT’S 2013 RATING UNDER THE SCHOOL FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS (FIRST) (In accordance with Title 19, Texas Administrative Code, Section 109, 1005, a public meeting is required to discuss the District’s rating under the School Financial Integrity Rating System of Texas (FIRST)
REPORTS A. Report on Meeting No Child Left Behind (NCLB) Goals for Highly Qualified Teachers and Paraprofessionals (To report the progress on the District’s compliance on Highly Qualified teachers and paraprofessionals as required by the No Child Left Behind Act 2001) B. Status Report for First Quarter of 2013-14 Audit Plan (Provide the Board of Managers an update on the status of projects for Quarter 1) C. Report on Dual Language Program (To present a report on the Middle School Dual Language Program design, proposed expansion sites and cost implications) D. Discussion on Transition Plan from Board of Managers to Elected Board of Trustees
12. PARENT COMPLAINT - MR. J.C.O. AND MS. M.R., PARENTS, BURGES HIGH SCHOOL 13. PARENT COMPLAINT - P.P.L.C., PARENT, CORONADO HIGH SCHOOL 14. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074 AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Rosa Maria V. Natividad v. El Paso Independent School District; In the County Court at Law No. Six, El Paso County, Texas; Cause No. 2011-DCV-02874 2. Robbie R. Tafoya v. El Paso ISD; TEA Docket # 007-R10-09-2013 3. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 4. Inquiries/Investigations by Outside Agencies Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 15. ADJOURNMENT
Nov 19, 2013 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE, NATIONAL ANTHEM, GOD BLESS AMERICA AND A MOMENT OF SILENCE (To highlight student talent and to honor the memory of Maxine L. Silva)
3. CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 15, 2013, Board of Managers Meeting 2. November 5, 2013, Board Curriculum & Instruction/Technology Services Committee Meeting 3. November 6, 2013, Board Facilities/Maintenance/Construction Committee Meeting B. Request to Rename Facilities/Maintenance/Construction Committee (Proposed name change to A/E Procurement and Facilities Management Committee to more clearly delineate the role of the committee) C. Appointment of El Paso Independent School District Board Members to El Paso Central Appraisal District Board of Directors (The District is allowed two seats on the El Paso Central Appraisal District Board of Directors) D. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 3. FNCE (Local), Student Conduct: Personal Telecommunications/Electronic Devices (Proposed revisions allow the use of personal computing devices, at the discretion of the teacher and/or librarian, for instructional purposes) E. Approval of Budget Amendments 1. Sunset High School (Budgeted Local Funds - $5,981.00) (Transfer for the purchase of furniture for the computer lab) 2. Food Service (NSBLP Unreserved/Undesignated Fund Balance - $4,861,403.00) (Amendment requested to comply with the Texas Department of Agriculture’s directive to spend down the National School Breakfast Lunch Program Fund Balance to an acceptable amount) F. Approval of Maximum Class Size Exception Waiver for the 2013-14 School Year from the Texas Education Agency for Alta Vista Elementary School (The El Paso Independent School District is required to submit a class size waiver if any class in Grades K- 4 exceeds the allowable class size limit of 22 students per teacher) G. Approval of Grants to Military-Connected Academic and Support Programs (MCASP) from the U.S. Department of Defense Education Agency (DoDEA) for 21st Century Science Classrooms - Engineering Our Future Project at Barron, Bliss, Clendenin, Hughey, Tom Lea, Logan, Milam, Nixon, and Powell Elementary Schools, Ross Middle School, and Chapin High School (DoDEA - $2,500,000.00) (To increase student achievement in science and to increase engagement of engineering fields in PreK-12 classrooms) H. Approval of Annually Recurring Interlocal Agreement for the Establishment and Operation of El Paso County Juvenile Justice Alternative Education Programs for the 2013-14 School Year (Students whose expulsions from the regular program are mandatory under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School, and Project About Face) I. Approval of Revisions to the El Paso Independent School District Student Code of Conduct (The Student Code of Conduct provides methods and options for managing students in the classroom and on school grounds, disciplining students, and preventing and intervening in student discipline problems) J. Approval of Request to Correct Board’s Action of October 15, 2013, in Awarding Custodial Products and Supplies, Utilizing Region 19 ESC Purchasing Cooperative Contract RFP #13-6956 (Trash Receptacles, Dispensers, Bag Liners, Custodial Paper, Food Service and Related), Item #20, to Southwestern Mill Distributors, Inc., and Approve Award to Spectrum Paper Co., Inc. (Budgeted Local Funds - $134,460.00) (To provide cleaning supplies at competitive pricing to support the educational process) K. Purchases Requiring Board Approval 2. First Option to Extend Social Studies Materials and Resources RFP #13-043 (Budgeted Funds) (To provide the necessary teaching materials to support the social studies curriculum) Extensions In Amounts Not to Exceed Recommended To: - Adventures in Learning ($5,000.00) - Archipelago Learning, Inc. ($10,000.00) - Benchmark Education Company ($5,000.00) - Cengage Learning, Inc. ($10,000.00) - Dynastudy, Inc. ($10,000.00) - Education Plus ($10,000.00) - Follett Library Resources ($10,000.00) - Jarrett Publishing ($40,000.00) - Houghton Mifflin ($30,000.00) - Kamico Instructional Media ($52,000.00) - S3Strategies ($12,000.00) - Scholastic ($30,000.00) - The DBQ Project ($59,000.00) - Teachers Curriculum Institute ($40,000.00) - Teacher Created Materials ($35,000.00) 3. Cleaning Equipment RFQ #2014-088 (Budgeted Local Funds -$139,537.00) (Purchase cleaning equipment to assist in the upkeep of schools) Administration Recommendation: - A-1 Vacuum Center, Inc. ($37,860.00) - Austin Vacuum SA, Inc. ($57,528.00) - Laun-Dry Supply, Co. ($37,489.00) - Southwestern Mill Distributors, Inc. ($6,600.00) 4. Purchase of 280 Apple iPads, 10 Volume Voucher Cards, and 207 Apple TVs from Apple through the Texas Literacy Initiative (TLI) Grant Award, Utilizing State of Texas Department of Information Resources Contract #DIR-SDD-2068 (Texas Literacy Initiative Grant Funds - $226,613.00) (To improve school readiness and success in the areas of language and literacy) 5. iPad Charging Carts and iPad Docking Stations RFQ #2014-053 to SHI Government Solutions through the Texas Literacy Initiative (TLI) Grant Award, Utilizing State of Texas Department of Information Resources Contract #DIR-SDD-1834 (Budgeted Texas Literacy Initiative Grant Funds - $106,818.00) (iPad charging carts and docking stations will be used to accommodate the purchase of iPads with Texas Literacy Initiative (TLI) Grant funds) 6. Chromebook Laptops RFQ #2014-049 to GovConnection, Inc., Utilizing The Cooperative Purchasing Network Contract #TCPN R5110 (Budgeted Federal, State and Local Funds - 975 Chromebooks $227,175.00) (To provide students in the Irvin TSTEM Academy and in its feeder pattern access to the Google environment and use available tools and applications) 7. Food Safety Sanitation & Education Programs and Materials RFP #14-024 (Administration Recommendation: Southwest Training Systems, Inc.) (Budgeted Federal Funds - $187,214.65) (To obtain a program to help the District meet food safety Federal guidelines) 8. Cafeteria Serving Area Furniture and Decór for Armendariz Middle School to Jean’s Restaurant Supply, Utilizing Texas BuyBoard Contract #429-13 (Budgeted Federal Funds Child Nutrition Program - Not to Exceed $160,690.88) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 9. Cafeteria Serving Area Furniture and Decór for Canyon Hills Middle School to Palmer Hamilton, LLC, Utilizing Texas BuyBoard Contract #414-12 (Budgeted Federal Funds Child Nutrition Program - Not to Exceed $149,454.38) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 10. Curriculum and Management Evaluation RFP #14-036 (Local Funds) (To evaluate the District’s curriculum and its impact on the District) 11. Pre-Bound Books CSP #13-130 (Administration Recommendation: Follett Library Resources, Inc.) (Budgeted Local Funds - $250,000.00) (To provide school libraries Districtwide a tool to purchase pre-bound library books as needed)
Additional Expenditures for Special Education Services RFP #12-096 (IDEA-B Formula Funds - $250,000.00) (Additional funds are needed to provide required services to students) Additional Expenditures Recommended To: - Bilingual Therapies - Invo Healthcare Associates, Inc. - Prime Healthcare Staffing - Therapists Unlimited - True Potential, LLC
ACTION ITEMS A. Approval of Annual Financial Report with Independent Auditor’s Report Thereon, for the 2012-2013 Fiscal Year (To comply with Texas Education Agency Code 44.008(a), as well as Board Policies CFC (Legal) and CFC (Local) regarding financial audits) B. Approval of Resolution Pertaining to TRS ActiveCare (EPISD resolution to provide local control to districts in managing increasing costs of health care)
6. SUPERINTENDENT’S SPECIAL RECOGNITION 7. RECOGNITION OF NOVEMBER 2013 PARTNER OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education) 8. RECOGNITION OF NOVEMBER 2013 VOLUNTEER OF THE MONTH (To promote and enhance positive community relations by recognizing VIPS) 9. RECOGNITION OF OCTOBER 2013 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
PUBLIC MEETING TO DISCUSS THE DISTRICT’S 2013 RATING UNDER THE SCHOOL FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS (FIRST) (In accordance with Title 19, Texas Administrative Code, Section 109, 1005, a public meeting is required to discuss the District’s rating under the School Financial Integrity Rating System of Texas (FIRST)
REPORTS A. Report on Meeting No Child Left Behind (NCLB) Goals for Highly Qualified Teachers and Paraprofessionals (To report the progress on the District’s compliance on Highly Qualified teachers and paraprofessionals as required by the No Child Left Behind Act 2001) B. Status Report for First Quarter of 2013-14 Audit Plan (Provide the Board of Managers an update on the status of projects for Quarter 1) C. Report on Dual Language Program (To present a report on the Middle School Dual Language Program design, proposed expansion sites and cost implications) D. Discussion on Transition Plan from Board of Managers to Elected Board of Trustees
12. PARENT COMPLAINT - MR. J.C.O. AND MS. M.R., PARENTS, BURGES HIGH SCHOOL 13. PARENT COMPLAINT - P.P.L.C., PARENT, CORONADO HIGH SCHOOL 14. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074 AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Rosa Maria V. Natividad v. El Paso Independent School District; In the County Court at Law No. Six, El Paso County, Texas; Cause No. 2011-DCV-02874 2. Robbie R. Tafoya v. El Paso ISD; TEA Docket # 007-R10-09-2013 3. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 4. Inquiries/Investigations by Outside Agencies Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 15. ADJOURNMENT