1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
3. RECOGNITION OF DECEMBER 2013 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District) 4. EMPLOYER SUPPORT OF THE GUARD AND RESERVES AWARD (To recognize employee excellence) 5. SCHOOL BOARD RECOGNITION MONTH PRESENTATION AND PROCLAMATION (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Approval of Resolution in Support of Algebra II and Speech as Texas High School Graduation Requirements (The proposed resolution opposes the possible elimination of Algebra II and Speech as graduation requirements due to their importance in preparing students for both college and the workplace)
Approval of Resolution Authorizing Administration to Explore Possible Joint Use Agreement with City of El Paso for New Westside Indoor Pool Project (Approval of the resolution will authorize administration to continue to investigate potential collaboration with the City government for the benefit of the District and the community)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to the Issuance and Sale of El Paso Independent School District, Limited Tax Refunding Bonds, Series 2014 (General Fund - $316,960 interest savings) (To realize a cost savings by refunding the 2008 Maintenance Tax Notes)
Discussion and Possible Action on 2013-2014 Internal Audit Plan (Provide the Board of Managers an update on the status of projects on the 2013-2014 Internal Audit Plan)
Discussion and Possible Action on Ethics and Compliance Hotline Report Statistics and Procedures (Provide the Board of Managers a report on statistics regarding hotline reports and procedures)
Discussion and Possible Action on Outstanding Corrective Action Plans (Provide the Board of Managers a status report on outstanding CAPs)
7. CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 16, 2013, Curriculum & Instruction/Technology Services Committee 2. December 17, 2013, Board of Managers Meeting 3. January 8, 2014, Governance Team (Board and Superintendent) Tier III Training Session 4. January 14, 2014, A/E Procurement and Facilities Management Committee B. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. CV (Local), Facilities Construction (Revisions reduce administrative approval limits for professional services) C. Possible Rescheduling of March 18, 2014, Regular Meeting of the Board of Managers (Rescheduling the regular Board Meeting of March 18, 2014, to March 25, 2014, will provide the administration ample time for preparation of Board Meeting materials) D. Approval of Budget Amendments 1. Armendariz Middle School (Budgeted Local Funds - $2,700.00) (Transfer to purchase reading materials for the library) 2. School Age Parent Center (Budgeted Local Funds - $1,500.00) (Transfer to build computer counter in the library to increase computer stations) 3. Whitaker Elementary School (Budgeted Local Funds - $3,200.00) (Transfer to purchase instructional supplies and hand-held radios for safety) 4. Special Education and Special Services (Budgeted Local Funds - $40,000.00) (Transfer is for part-time Diagnosticians assessing for Dyslexia eligibility K-12) E. Purchases Requiring Board Approval 1. Buses CSP #14-025 (Administration Recommendation: Blue Star Bus Sales, LTD - Budgeted Local Funds - $1,821,960.00) and Corresponding Budget Amendment (Local Funds - $1,821,960.00) (To purchase new buses to transport students to and from school) 2. Vehicles CSP #14-034 (Administration Recommendation: Casa Ford, Inc. and Dick Poe Dodge LP - Budgeted Local Funds - $373,127.09) and Corresponding Budget Amendment (Local Funds - $331,894.65) (Replace aging vehicles, which drain the departments’ budgets with repair and fuel costs) 3. Cafeteria Serving Area Furniture and Signage for Bowie High School, Utilizing Texas BuyBoard Contract #429-13 (Administration Recommendation: The Edu-Source Corporation) (Budgeted Federal Funds - $196,806.08) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 4. Cafeteria Serving Area Furniture and Signage for Chapin High School, Utilizing Texas BuyBoard Contract #429-13 (Administration Recommendation: The Edu-Source Corporation) (Budgeted Federal Funds - $194,687.37) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 5. On-Site Health Resource Clinic RFP #14-020 (Administration Recommendation: WellMed Medical Group, P. A.) (Health Care Trust - $218,500.00) (Providing access to this clinic at no cost to the employee promotes wellness and improves morale) F. Approval of Houston School of Choice Fume Hood Installation, CSP No.14-041, Project No. 13.539 (Administration Recommendation: Desert Contracting, LLC) (Operating Fund - $254,000.00) (Installation of fume hood and modifications to the mechanical systems at the campus are needed to provide support to four science labs) G. Approval of Professional Services Contracts 1. Districtwide Reroofing Project No. 3, RFQ No. 13-123, Project No. 14.558 (Administration Recommendation: ARMKO Industries, Inc.) (2007 Bond Fund - $120,000.00) (Approval is needed to proceed with the design and preparation of plans for roofing upgrades at the identified campuses) 2. Facilities Assessment/Deferred Maintenance Survey Update and Facility Use Master Planning Consulting Services, RFQ No. 14-046, Project No. 14.560 (Administration Recommendation: Jacobs Project Management Co.) (2007 Bond Fund - $1,150,000.00) (Due to the District’s aging building inventory, an updated facility condition assessment is needed for capital improvement planning and management) H. Adjustment of Days on Duty for 227-Day Employees for 2014-2015 (Administration is requesting to align the number of days on duty for professional administrators with other comparable districts) I. Approval of 2014-2015 Instructional School Calendar (An Instructional Calendar is required to inform employees and public when school is in session) J. Waiver of Board Policy FJ (Local) and Approval of Continuation of American Heart Association Activities in EPISD (EPISD students will benefit from the services and resources offered by the American Heart Association) K. Authorization of District Official to Access Texas Education Agency Reporting Systems: Texas Education Agency Login (TEAL) and Texas Education Agency Secure Environment (TEASE) (To provide timely reporting of District data and approval of grants as required by the Texas Education Agency) L. Approval of December 2013 Personnel Report (Reporting on staff of new hires, resignations, retirees, leaves, deaths and terminations for the month of December 2013)
Buses CSP #14-025 (Administration Recommendation: Blue Star Bus Sales, LTD - Budgeted Local Funds - $1,821,960.00) and Corresponding Budget Amendment (Local Funds - $1,821,960.00) (To purchase new buses to transport students to and from school)
Approval of 2014-2015 Instructional School Calendar (An Instructional Calendar is required to inform employees and public when school is in session)
REPORTS A. Review of Proposed Budget Calendar for 2014-2015 School Year (Administration will report on the proposed Budget Calendar)
MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 2. Inquiries/Investigations by Outside Agencies 3. Legal Issues Relating to Reallocating Bond Proceeds Authorized by the 2007 Bond Election to Other Authorized Projects B. Grievance Hearing Appeal – Valerie Acuña, Social Worker, Focus on Children and Families C. Evaluation, Performance, Duties, and Responsibilities of Director of Internal Audit D. Status of Employment Contract of Director of Internal Audit E. Superintendent’s Formative Evaluation
Jan 21, 2014 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
3. RECOGNITION OF DECEMBER 2013 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District) 4. EMPLOYER SUPPORT OF THE GUARD AND RESERVES AWARD (To recognize employee excellence) 5. SCHOOL BOARD RECOGNITION MONTH PRESENTATION AND PROCLAMATION (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Approval of Resolution in Support of Algebra II and Speech as Texas High School Graduation Requirements (The proposed resolution opposes the possible elimination of Algebra II and Speech as graduation requirements due to their importance in preparing students for both college and the workplace)
Approval of Resolution Authorizing Administration to Explore Possible Joint Use Agreement with City of El Paso for New Westside Indoor Pool Project (Approval of the resolution will authorize administration to continue to investigate potential collaboration with the City government for the benefit of the District and the community)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to the Issuance and Sale of El Paso Independent School District, Limited Tax Refunding Bonds, Series 2014 (General Fund - $316,960 interest savings) (To realize a cost savings by refunding the 2008 Maintenance Tax Notes)
Discussion and Possible Action on 2013-2014 Internal Audit Plan (Provide the Board of Managers an update on the status of projects on the 2013-2014 Internal Audit Plan)
Discussion and Possible Action on Ethics and Compliance Hotline Report Statistics and Procedures (Provide the Board of Managers a report on statistics regarding hotline reports and procedures)
Discussion and Possible Action on Outstanding Corrective Action Plans (Provide the Board of Managers a status report on outstanding CAPs)
7. CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 16, 2013, Curriculum & Instruction/Technology Services Committee 2. December 17, 2013, Board of Managers Meeting 3. January 8, 2014, Governance Team (Board and Superintendent) Tier III Training Session 4. January 14, 2014, A/E Procurement and Facilities Management Committee B. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. CV (Local), Facilities Construction (Revisions reduce administrative approval limits for professional services) C. Possible Rescheduling of March 18, 2014, Regular Meeting of the Board of Managers (Rescheduling the regular Board Meeting of March 18, 2014, to March 25, 2014, will provide the administration ample time for preparation of Board Meeting materials) D. Approval of Budget Amendments 1. Armendariz Middle School (Budgeted Local Funds - $2,700.00) (Transfer to purchase reading materials for the library) 2. School Age Parent Center (Budgeted Local Funds - $1,500.00) (Transfer to build computer counter in the library to increase computer stations) 3. Whitaker Elementary School (Budgeted Local Funds - $3,200.00) (Transfer to purchase instructional supplies and hand-held radios for safety) 4. Special Education and Special Services (Budgeted Local Funds - $40,000.00) (Transfer is for part-time Diagnosticians assessing for Dyslexia eligibility K-12) E. Purchases Requiring Board Approval 1. Buses CSP #14-025 (Administration Recommendation: Blue Star Bus Sales, LTD - Budgeted Local Funds - $1,821,960.00) and Corresponding Budget Amendment (Local Funds - $1,821,960.00) (To purchase new buses to transport students to and from school) 2. Vehicles CSP #14-034 (Administration Recommendation: Casa Ford, Inc. and Dick Poe Dodge LP - Budgeted Local Funds - $373,127.09) and Corresponding Budget Amendment (Local Funds - $331,894.65) (Replace aging vehicles, which drain the departments’ budgets with repair and fuel costs) 3. Cafeteria Serving Area Furniture and Signage for Bowie High School, Utilizing Texas BuyBoard Contract #429-13 (Administration Recommendation: The Edu-Source Corporation) (Budgeted Federal Funds - $196,806.08) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 4. Cafeteria Serving Area Furniture and Signage for Chapin High School, Utilizing Texas BuyBoard Contract #429-13 (Administration Recommendation: The Edu-Source Corporation) (Budgeted Federal Funds - $194,687.37) (To create a distinctive cafeteria for students to boost their participation in the National School Lunch and Breakfast Program) 5. On-Site Health Resource Clinic RFP #14-020 (Administration Recommendation: WellMed Medical Group, P. A.) (Health Care Trust - $218,500.00) (Providing access to this clinic at no cost to the employee promotes wellness and improves morale) F. Approval of Houston School of Choice Fume Hood Installation, CSP No.14-041, Project No. 13.539 (Administration Recommendation: Desert Contracting, LLC) (Operating Fund - $254,000.00) (Installation of fume hood and modifications to the mechanical systems at the campus are needed to provide support to four science labs) G. Approval of Professional Services Contracts 1. Districtwide Reroofing Project No. 3, RFQ No. 13-123, Project No. 14.558 (Administration Recommendation: ARMKO Industries, Inc.) (2007 Bond Fund - $120,000.00) (Approval is needed to proceed with the design and preparation of plans for roofing upgrades at the identified campuses) 2. Facilities Assessment/Deferred Maintenance Survey Update and Facility Use Master Planning Consulting Services, RFQ No. 14-046, Project No. 14.560 (Administration Recommendation: Jacobs Project Management Co.) (2007 Bond Fund - $1,150,000.00) (Due to the District’s aging building inventory, an updated facility condition assessment is needed for capital improvement planning and management) H. Adjustment of Days on Duty for 227-Day Employees for 2014-2015 (Administration is requesting to align the number of days on duty for professional administrators with other comparable districts) I. Approval of 2014-2015 Instructional School Calendar (An Instructional Calendar is required to inform employees and public when school is in session) J. Waiver of Board Policy FJ (Local) and Approval of Continuation of American Heart Association Activities in EPISD (EPISD students will benefit from the services and resources offered by the American Heart Association) K. Authorization of District Official to Access Texas Education Agency Reporting Systems: Texas Education Agency Login (TEAL) and Texas Education Agency Secure Environment (TEASE) (To provide timely reporting of District data and approval of grants as required by the Texas Education Agency) L. Approval of December 2013 Personnel Report (Reporting on staff of new hires, resignations, retirees, leaves, deaths and terminations for the month of December 2013)
Buses CSP #14-025 (Administration Recommendation: Blue Star Bus Sales, LTD - Budgeted Local Funds - $1,821,960.00) and Corresponding Budget Amendment (Local Funds - $1,821,960.00) (To purchase new buses to transport students to and from school)
Approval of 2014-2015 Instructional School Calendar (An Instructional Calendar is required to inform employees and public when school is in session)
REPORTS A. Review of Proposed Budget Calendar for 2014-2015 School Year (Administration will report on the proposed Budget Calendar)
MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 2. Inquiries/Investigations by Outside Agencies 3. Legal Issues Relating to Reallocating Bond Proceeds Authorized by the 2007 Bond Election to Other Authorized Projects B. Grievance Hearing Appeal – Valerie Acuña, Social Worker, Focus on Children and Families C. Evaluation, Performance, Duties, and Responsibilities of Director of Internal Audit D. Status of Employment Contract of Director of Internal Audit E. Superintendent’s Formative Evaluation