1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
3. RECOGNITION OF GATES MILLENNIUM SCHOLARS (To recognize outstanding academic achievement) 4. RECOGNITION OF APRIL 2014 PARTNER OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education) 5. RECOGNITION OF APRIL 2014 VOLUNTEER OF THE MONTH (To promote and enhance community relations by recognizing Volunteers) 6. RECOGNITION OF MARCH 2014 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
Consent items A - D1, E, G & H A. Approval of Minutes 1. March 21, 2014, Special Board of Managers Meeting 2. March 25, 2014, Curriculum & Instruction/Technology Services Committee Meeting 3. March 25, 2014, Board of Managers Meeting 4. April 1, 2014, Board Budget Workshop 5. April 2, 2014, A/E Procurement and Facilities Management Committee Meeting B. Certification of State Textbooks for the 2014-2015 School Year (Instructional Materials Allotment - $10,287,922.43) (This will allow updating instructional materials for K-12 Science and K-8 Math as recommended by the Instructional Materials Selection Committee [IMSC] and as required by the Texas Education Agency) C. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. DH (Local), Employee Standards of Conduct (Revisions clarify employee conduct on school premises) 2. GKA (Local), Community Relations: Conduct on School Premises (Revisions clarify conduct on school premises to ensure safe, secure, and healthy campuses) D. Approval of Budget Amendments 1. Business Services (TRS On-Behalf Benefits - $4,084,574.00) (The TRS On-Behalf revenue account and the TRS On-Behalf expense accounts need to be E. Purchases Requiring Board Approval 1. First Option to Extend Auditing Services RFQ #13-073 to Gibson Ruddock Patterson, LLP (Budgeted Local Funds – Not to Exceed $140,000.00) (To conduct the required external yearly audit as mandated by the Texas Education Agency) 2. Award of Calculators, Projector, Miscellaneous Electronic Accessories RFQ #2014-224 (Budgeted Local Funds - $255,994.46) (Calculators, projectors and other miscellaneous electronic accessories are frequently purchased items and are needed to support campuses and departments) 3. Award of Cafeteria Interior Design & Materials Turnkey Services RFP #14-063 for Charles, Hornedo, Lincoln, MacArthur, Magoffin, Morehead, Richardson, and Terrace Hills Middle Schools (Administration Recommendations: The Edu-Source-$827,182.30; and Pasco-$449,423.56) (Budgeted Federal Funds - $1,276,605.86) (To create distinctive cafeterias for students to boost their participation in the National School Lunch and Breakfast Program) G. Approval of Voluntary Benefits and Enrollment Services through the Cooperative Agreement with Region 4 Education Service Center Lead Agency for The Cooperative Purchasing Network (TCPN) (To provide the District access to competitively bid benefit plans and enrollment services) H. Approval of March 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of March 2014)
Facilities, Maintenance and Construction (Issuance of Bonds & Retirement of Loans - $4,417,125.17) (For the Issuance of the Series 2014 Limited Tax Refunding Bonds after Series 2008 Maintenance Tax Notes were paid)
Complaint Regarding Payment of Prevailing Wage Rates by General Contractor, Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 (Administration finds good cause exists that FT James Construction, Inc., has violated the applicable provisions of the Texas Government Code, Chapter 2258, for this project)
8. ACTION ITEMS A. Discussion and Possible Action on Past Due Corrective Action Plan (CAPs) Activities (To provide the Board of Managers a status on past due CAP activities in accordance with Policy CFC, Internal Audit Charter) B. Discussion and Possible Action on the 2013-2014 Internal Audit Plan Projects (To provide the Board of Managers an update on the status on the 2013-2014 Internal Audit Plan projects) 10. REPORTS A. Ethics and Compliance Hotline Reports Statistics (To provide the Board of Managers statistics on Ethics and Compliance Hotline Reports)
11. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.072, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Joint Use Agreement with City of El Paso for New Westside Indoor Pool Project 2. Second Amendment to Industrial Site Lease – Education Center Complex 3. El Paso Independent School District, Petitioner v. John Tanner, Respondent; TEA Docket No. 048-LH-012014 4. El Paso Independent School District, Petitioner v. Diane Thomas, Respondent; TEA Docket No. 043-LH-012014 5. Threatened Litigation - Lesli Lichlyter-Castruccio v. El Paso Independent School District 6. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 7. Inquiries/Investigations by Outside Agencies B. Disciplinary Alternative Education Placement Appeal – M.C.A., Bassett Middle School C. Disciplinary Alternative Education Placement and Interdistrict Student Transfer Revocation Appeal – D.I.C., Transmountain Early College D. Disciplinary Alternative Education Placement Appeal – W.C., Austin High School E. Grievance Hearing Appeal – Elena Gallardo, Counselor, Powell Elementary School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 12. ADJOURNMENT
Apr 15, 2014 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
3. RECOGNITION OF GATES MILLENNIUM SCHOLARS (To recognize outstanding academic achievement) 4. RECOGNITION OF APRIL 2014 PARTNER OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education) 5. RECOGNITION OF APRIL 2014 VOLUNTEER OF THE MONTH (To promote and enhance community relations by recognizing Volunteers) 6. RECOGNITION OF MARCH 2014 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
Consent items A - D1, E, G & H A. Approval of Minutes 1. March 21, 2014, Special Board of Managers Meeting 2. March 25, 2014, Curriculum & Instruction/Technology Services Committee Meeting 3. March 25, 2014, Board of Managers Meeting 4. April 1, 2014, Board Budget Workshop 5. April 2, 2014, A/E Procurement and Facilities Management Committee Meeting B. Certification of State Textbooks for the 2014-2015 School Year (Instructional Materials Allotment - $10,287,922.43) (This will allow updating instructional materials for K-12 Science and K-8 Math as recommended by the Instructional Materials Selection Committee [IMSC] and as required by the Texas Education Agency) C. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. DH (Local), Employee Standards of Conduct (Revisions clarify employee conduct on school premises) 2. GKA (Local), Community Relations: Conduct on School Premises (Revisions clarify conduct on school premises to ensure safe, secure, and healthy campuses) D. Approval of Budget Amendments 1. Business Services (TRS On-Behalf Benefits - $4,084,574.00) (The TRS On-Behalf revenue account and the TRS On-Behalf expense accounts need to be E. Purchases Requiring Board Approval 1. First Option to Extend Auditing Services RFQ #13-073 to Gibson Ruddock Patterson, LLP (Budgeted Local Funds – Not to Exceed $140,000.00) (To conduct the required external yearly audit as mandated by the Texas Education Agency) 2. Award of Calculators, Projector, Miscellaneous Electronic Accessories RFQ #2014-224 (Budgeted Local Funds - $255,994.46) (Calculators, projectors and other miscellaneous electronic accessories are frequently purchased items and are needed to support campuses and departments) 3. Award of Cafeteria Interior Design & Materials Turnkey Services RFP #14-063 for Charles, Hornedo, Lincoln, MacArthur, Magoffin, Morehead, Richardson, and Terrace Hills Middle Schools (Administration Recommendations: The Edu-Source-$827,182.30; and Pasco-$449,423.56) (Budgeted Federal Funds - $1,276,605.86) (To create distinctive cafeterias for students to boost their participation in the National School Lunch and Breakfast Program) G. Approval of Voluntary Benefits and Enrollment Services through the Cooperative Agreement with Region 4 Education Service Center Lead Agency for The Cooperative Purchasing Network (TCPN) (To provide the District access to competitively bid benefit plans and enrollment services) H. Approval of March 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of March 2014)
Facilities, Maintenance and Construction (Issuance of Bonds & Retirement of Loans - $4,417,125.17) (For the Issuance of the Series 2014 Limited Tax Refunding Bonds after Series 2008 Maintenance Tax Notes were paid)
Complaint Regarding Payment of Prevailing Wage Rates by General Contractor, Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 (Administration finds good cause exists that FT James Construction, Inc., has violated the applicable provisions of the Texas Government Code, Chapter 2258, for this project)
8. ACTION ITEMS A. Discussion and Possible Action on Past Due Corrective Action Plan (CAPs) Activities (To provide the Board of Managers a status on past due CAP activities in accordance with Policy CFC, Internal Audit Charter) B. Discussion and Possible Action on the 2013-2014 Internal Audit Plan Projects (To provide the Board of Managers an update on the status on the 2013-2014 Internal Audit Plan projects) 10. REPORTS A. Ethics and Compliance Hotline Reports Statistics (To provide the Board of Managers statistics on Ethics and Compliance Hotline Reports)
11. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.072, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Joint Use Agreement with City of El Paso for New Westside Indoor Pool Project 2. Second Amendment to Industrial Site Lease – Education Center Complex 3. El Paso Independent School District, Petitioner v. John Tanner, Respondent; TEA Docket No. 048-LH-012014 4. El Paso Independent School District, Petitioner v. Diane Thomas, Respondent; TEA Docket No. 043-LH-012014 5. Threatened Litigation - Lesli Lichlyter-Castruccio v. El Paso Independent School District 6. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 7. Inquiries/Investigations by Outside Agencies B. Disciplinary Alternative Education Placement Appeal – M.C.A., Bassett Middle School C. Disciplinary Alternative Education Placement and Interdistrict Student Transfer Revocation Appeal – D.I.C., Transmountain Early College D. Disciplinary Alternative Education Placement Appeal – W.C., Austin High School E. Grievance Hearing Appeal – Elena Gallardo, Counselor, Powell Elementary School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 12. ADJOURNMENT