1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
Consent Items A - F & H - Q A. Approval of Minutes 1. August 7, 2014, Special Meeting of Board of Managers B. Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. EIF (Local), Academic Achievement: Graduation (Update Board Policy EIF [Local] to reflect new graduation plans) C. Approval of Appointment of Board Members to EPISD Education Foundation Board of Directors (EPISD Education Foundation is an organization that benefits EPISD teachers and students) D. Adoption of Resolution to Suspend Portions of Board Policy EIE (Local) for the 2014-15 School Year (To waive requirements that students in grades 5 and 8 pass STAAR mathematics to be promoted for the 2014-2015 school year) E. Approval of Proposed Revisions to the 2014-2015 EPISD Instructional Calendar (To correct State testing dates based on a revised State Student Assessment Testing Calendar published by TEA on June 6, 2014) F. Approval of Out-of-State, In-State and Over-Age Monthly Tuition Rates for the 2014-2015 School Year (To approve tuition charges for Out-of-District students and Special Programs) H. Approval of Memorandum of Understanding and Subaward Agreement between The University of Texas at Austin and El Paso Independent School District under the Texas Education Consortium for Male Students of Color (Greater Texas Foundation or Texas Guaranteed Student Loan Corp. – Not To Exceed $10,000.00) (To articulate the working partnership between the University of Texas at Austin and El Paso Independent School District for coordinating research activities and collection of data for the Consortium, which will improve educational outcomes for Hispanic and African American male students in Texas educational institutions) I. Approval of Annually Recurring Interlocal Agreement Between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) for Student Technology Services (STS) Program (Budgeted Local Funds - $20,000.00) (The EPCC STS Program assists Technology Services with Districtwide support and services while providing on-the-job training beneficial to EPISD and EPCC) J. Approval of Shared Services Arrangement Contract for the El Paso Independent School District (EPISD) Regional Day School Program for the Deaf (RDSPD) and Anthony, Canutillo, Clint, Dell City, Fabens, Fort Hancock, San Elizario, Sierra Blanca, Socorro, Tornillo, Van Horn, Ysleta, Alpine, Fort Davis, Balmorhea, Marathon, Marfa, Presidio, San Vicente, Terrell County, Valentine Independent School Districts, La Fe Preparatory School, and Terlingua Consolidated School District (To create a cooperative agreement to provide efficient delivery of legally required special education and related services to eligible students who are deaf or hard of hearing pursuant to Sections 29.007 and 30.081-30.087 of the Texas Education Code) K. Approval of Annually Recurring Interlocal Agreement for the Establishment and Operation of El Paso County Juvenile Justice Alternative Education Programs for the 2014-2015 School Year (Students whose expulsions from the regular program are mandatory under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School, and Project About Face) L. Approval of Contract Extension for Continued Participation in the Army Youth Programs in Your Neighborhood (AYPYN) Program for 2014-2015 ($267,850.00 to EPISD from Army Morale, Welfare and Recreation Fund) (AYPYN is a beneficial after school program for students at seven EPISD campuses) M. Approval of University Interscholastic League (UIL) Sports Officiating Expenditures (Budgeted Local Funds - $410,000.00) (To provide UIL approved officials for District UIL Events) N. Purchases Requiring Board Approval 1. Final Option to Extend Web-Based Special Education Management Software System – RFP #12- 116 to Public Consulting Group (Budgeted Local Funds - $200,000.00) (To provide students with special needs services required under Individuals with Disabilities Education Act (IDEA) as mandated by the US Federal Government) 2. Final Option to Extend Reading Assessment and Intervention Services RFP #12-063 to Liberty Source (Budgeted Local Funds - $124,820.00) (State requires school districts to assess K-2 students) 3. First Option to Extend Armored Vehicle Services RFP #13-124 to Trans America Protection Corporation (Budgeted Local and Federal Funds - $118,000.00) (To continue to have an approved service provider that handles money deposits, pick-ups, and the deliveries of school mail throughout the District) 4. First Option to Extend Special Education Supplies and Equipment CSP #13-104 to Ablenet Inc., ACE Educational Supplies, Adventures In Learning, Augmentative Communication, Attainment Company, Constructive Playthings LLC, Different Roads To Learning, Inc., Don Johnston, Inc., Dynavox Mayer Johnson LLC, Hatch, Inc., Humanware, Innovative, Okapi Educational Publishing, Inc., Kaplan Early Learning Co., Lakeshore Learning Materials, Lingui Systems Inc., Mentoring Minds, Milo Education Books, NASCO, NCS Pearson, Patterson Medical, Psychological Assessment Resources, Prentke Romich Co., Pro Ed, Really Good Stuff, School Health, School Speciality, Slosson Educational Publications, Super Duper Pub., Teach Town, and Technology for Education (Budgeted Local and Federal Funds - $1,537,000.00) (The Special Education Department needs to purchase equipment, materials, and supplies specific to students with disabilities to meet their Individual Education Plan [IEP]) 5. Award of Special Education Services for Speech Language Pathologists RFP #14-061 (Administration Recommendation: Primary: Rio Grande Speech Therapy Group; and Secondary: Accountable Healthcare Staffing, Ardor Health Solutions, Bilingual Therapies, Bilinguistics, Cell Staff LLC, Cobb Pediatric Therapy Services, Communities Rehab Associates, Inc., Humanus Corporation, Jackson Therapy Partners, Maxim Healthcare Services, LLC, Mediscan, Inc., Pioneer Healthcare Staffing, Inc., Prime Healthcare Staffing, Inc., ProCare Therapy Inc., Providastaff LLC, Soliant Health, Staff Rehab, Staffing Option and Solutions, Inc., and Therapy Consultants) (Budgeted Federal Funds - $675,000.00) (To comply with Individuals with Disabilities Education Act [IDEA], students must receive services as stipulated in their Individual Education Plan [IEP]) 6. Award of Low Sulfur Diesel Fuel, Unleaded Gasoline, and Propane RFP #14-081 (Administration Recommendation: Low Sulfur Diesel Fuel and Unleaded Gasoline - Primary: Tigua Transportation Inc. and Secondary: C&R Distributing LLC; Propane Fuel - Primary: AmeriGas Propane, L.P. and Secondary: Ferrellgas) (Budgeted Local Funds - $1,900,000.00) (To obtain product needed to operate school buses and District vehicles during the 2014-2015 fiscal year) 7. Award of Workers’ Compensation Claims – Third Party Administration [TPA] Services Workers’ Compensation Cost Containment Services RFP #14-085 (Administration Recommendation: 1-2-1 Claims, Inc.) (Budgeted Local Workers’ Compensation Fund – $299,750.00) (This is for the administration of claims for the Self-Insured Workers’ Compensation Program) 8. Award of Educators Legal Liability Insurance, General Liability Insurance, Automobile Insurance and Property Insurance RFP #14-088 (Administration Recommendation: Educators Legal Liability Insurance, General Liability Insurance and Automobile Insurance: Texas Association of Public Schools, through their local representative, USI Southwest, Inc.; and Property Insurance: Lexington Insurance Company, through their local representative USI Southwest, Inc.) (Budgeted Local Funds - $1,276,316.46) (Purchase insurance policies necessary to protect the District) 9. Approval of the Maintenance Contract Payment to Prologic Systems, Inc. through Interlocal Purchasing Cooperative Agreement with ESC Region 19 – RFQ #14-6994 (Budgeted Local Funds - $600,238.00) (Annual maintenance which includes TEAMS software support and upgrades 24/7, technical, and disaster recovery) O. Approval of First Option to Extend Job Order Contract (JOC) for Minor Construction Trades & Services CSP #13-128, Project No. 14.439 to APCO Building Specialties, Barrett/Air Works Service Company/HDG Enterprise, Inc., Border Industrial Motors, Inc., Carpet Pile, City Fence and Pipe Co., Dominguez Sheet Metal Works, Inc., El Paso Rio Electric Inc., El Paso Steel Door & Frames, Inc., Essential Landscaping & Sprinklers Inc., Francis Fluorescent, Johnson Controls, Keystone, LLC, LVR Carpet Center, Martinez Irrigation and Landscaping, Noble General Contractors, PC Automated, Prime Irrigation & Landscape, Inc., Southwest G.C.E.P., Inc., The Sprinkler Guy, Trane, and Wyler (Budgeted Local and Federal Funds - $1,800,000.00) (To continue to have approved service providers that handle minor job order contracts) P. Approval of Construction Contract – Athletic Upgrades Franklin High School Phase Two, CSP No. 14-121, Project No. 14.567B (2007 Bond Funds - $735,225.00) (A new restroom, concession stand, ticket booths and entrances as required by code to complete the grandstand project) Q. Approval of Personnel Reports (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the months of June/July 2014) 1. June 2014 2. July 2014
Approval of Employee Travel Outside the U.S. for Presentation at North American Association for Environment Education (UTEP Environmental Protection Agency Grant - $320.00) (The EPISD science facilitator and a middle school science teacher are seeking approval, as per Board Policy DEE [Local], for travel outside the United States)
Approval of Agreement with Assistance League® of El Paso for Operation School Bell® (The Assistance League works in collaboration with campus personnel to assist identified students)
Adoption of the 2014-15 Property Tax Rate (Texas Education Code requires that the District adopt the tax rate before September 30, 2014)
Consider and Take Appropriate Action with Respect to all Matters Incident and Related to Providing for Redemption of Approximately $3 million of Outstanding El Paso Independent School District Variable Rate Unlimited Tax School Building Bonds, Series 2004B, Including the Adoption of a Resolution Pertaining Thereto (The District has the opportunity to pay down the outstanding balance on the 2004B Variable Rate Bonds)
Discussion and Take Appropriate Action on the Internal Audit Plan for 2014-2015 (To discuss and take action on the proposed 2014-2015 Internal Audit Plan in accordance with Policies CFC [Local and Exhibit] and internal auditing professional standards)
Internal Audit Status Reports (To provide the Board of Managers a report on the 2013-2014 Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Presentation on Curriculum System Review (This presentation is to provide the District’s plan of action addressing recommendations made by the Texas Association of School Administrators in their comprehensive system review of the El Paso Independent School District)
Administration Update on Board Academic Goals (This presentation is an update on administration’s progress of six Board Academic Goals)
7. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Patricia Padilla, Plaintiff vs. El Paso Independent School District, Defendant; In the 327th Judicial District Court, El Paso County, Texas; Case No. 2014-DCV0710 2. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 3. Inquiries/Investigations by Outside Agencies B. Grievance Hearing Appeal - Isa Pinales-Torres, Teacher, Alta Vista Elementary School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 8. ADJOURNMENT
Aug 19, 2014 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
Consent Items A - F & H - Q A. Approval of Minutes 1. August 7, 2014, Special Meeting of Board of Managers B. Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. EIF (Local), Academic Achievement: Graduation (Update Board Policy EIF [Local] to reflect new graduation plans) C. Approval of Appointment of Board Members to EPISD Education Foundation Board of Directors (EPISD Education Foundation is an organization that benefits EPISD teachers and students) D. Adoption of Resolution to Suspend Portions of Board Policy EIE (Local) for the 2014-15 School Year (To waive requirements that students in grades 5 and 8 pass STAAR mathematics to be promoted for the 2014-2015 school year) E. Approval of Proposed Revisions to the 2014-2015 EPISD Instructional Calendar (To correct State testing dates based on a revised State Student Assessment Testing Calendar published by TEA on June 6, 2014) F. Approval of Out-of-State, In-State and Over-Age Monthly Tuition Rates for the 2014-2015 School Year (To approve tuition charges for Out-of-District students and Special Programs) H. Approval of Memorandum of Understanding and Subaward Agreement between The University of Texas at Austin and El Paso Independent School District under the Texas Education Consortium for Male Students of Color (Greater Texas Foundation or Texas Guaranteed Student Loan Corp. – Not To Exceed $10,000.00) (To articulate the working partnership between the University of Texas at Austin and El Paso Independent School District for coordinating research activities and collection of data for the Consortium, which will improve educational outcomes for Hispanic and African American male students in Texas educational institutions) I. Approval of Annually Recurring Interlocal Agreement Between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) for Student Technology Services (STS) Program (Budgeted Local Funds - $20,000.00) (The EPCC STS Program assists Technology Services with Districtwide support and services while providing on-the-job training beneficial to EPISD and EPCC) J. Approval of Shared Services Arrangement Contract for the El Paso Independent School District (EPISD) Regional Day School Program for the Deaf (RDSPD) and Anthony, Canutillo, Clint, Dell City, Fabens, Fort Hancock, San Elizario, Sierra Blanca, Socorro, Tornillo, Van Horn, Ysleta, Alpine, Fort Davis, Balmorhea, Marathon, Marfa, Presidio, San Vicente, Terrell County, Valentine Independent School Districts, La Fe Preparatory School, and Terlingua Consolidated School District (To create a cooperative agreement to provide efficient delivery of legally required special education and related services to eligible students who are deaf or hard of hearing pursuant to Sections 29.007 and 30.081-30.087 of the Texas Education Code) K. Approval of Annually Recurring Interlocal Agreement for the Establishment and Operation of El Paso County Juvenile Justice Alternative Education Programs for the 2014-2015 School Year (Students whose expulsions from the regular program are mandatory under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School, and Project About Face) L. Approval of Contract Extension for Continued Participation in the Army Youth Programs in Your Neighborhood (AYPYN) Program for 2014-2015 ($267,850.00 to EPISD from Army Morale, Welfare and Recreation Fund) (AYPYN is a beneficial after school program for students at seven EPISD campuses) M. Approval of University Interscholastic League (UIL) Sports Officiating Expenditures (Budgeted Local Funds - $410,000.00) (To provide UIL approved officials for District UIL Events) N. Purchases Requiring Board Approval 1. Final Option to Extend Web-Based Special Education Management Software System – RFP #12- 116 to Public Consulting Group (Budgeted Local Funds - $200,000.00) (To provide students with special needs services required under Individuals with Disabilities Education Act (IDEA) as mandated by the US Federal Government) 2. Final Option to Extend Reading Assessment and Intervention Services RFP #12-063 to Liberty Source (Budgeted Local Funds - $124,820.00) (State requires school districts to assess K-2 students) 3. First Option to Extend Armored Vehicle Services RFP #13-124 to Trans America Protection Corporation (Budgeted Local and Federal Funds - $118,000.00) (To continue to have an approved service provider that handles money deposits, pick-ups, and the deliveries of school mail throughout the District) 4. First Option to Extend Special Education Supplies and Equipment CSP #13-104 to Ablenet Inc., ACE Educational Supplies, Adventures In Learning, Augmentative Communication, Attainment Company, Constructive Playthings LLC, Different Roads To Learning, Inc., Don Johnston, Inc., Dynavox Mayer Johnson LLC, Hatch, Inc., Humanware, Innovative, Okapi Educational Publishing, Inc., Kaplan Early Learning Co., Lakeshore Learning Materials, Lingui Systems Inc., Mentoring Minds, Milo Education Books, NASCO, NCS Pearson, Patterson Medical, Psychological Assessment Resources, Prentke Romich Co., Pro Ed, Really Good Stuff, School Health, School Speciality, Slosson Educational Publications, Super Duper Pub., Teach Town, and Technology for Education (Budgeted Local and Federal Funds - $1,537,000.00) (The Special Education Department needs to purchase equipment, materials, and supplies specific to students with disabilities to meet their Individual Education Plan [IEP]) 5. Award of Special Education Services for Speech Language Pathologists RFP #14-061 (Administration Recommendation: Primary: Rio Grande Speech Therapy Group; and Secondary: Accountable Healthcare Staffing, Ardor Health Solutions, Bilingual Therapies, Bilinguistics, Cell Staff LLC, Cobb Pediatric Therapy Services, Communities Rehab Associates, Inc., Humanus Corporation, Jackson Therapy Partners, Maxim Healthcare Services, LLC, Mediscan, Inc., Pioneer Healthcare Staffing, Inc., Prime Healthcare Staffing, Inc., ProCare Therapy Inc., Providastaff LLC, Soliant Health, Staff Rehab, Staffing Option and Solutions, Inc., and Therapy Consultants) (Budgeted Federal Funds - $675,000.00) (To comply with Individuals with Disabilities Education Act [IDEA], students must receive services as stipulated in their Individual Education Plan [IEP]) 6. Award of Low Sulfur Diesel Fuel, Unleaded Gasoline, and Propane RFP #14-081 (Administration Recommendation: Low Sulfur Diesel Fuel and Unleaded Gasoline - Primary: Tigua Transportation Inc. and Secondary: C&R Distributing LLC; Propane Fuel - Primary: AmeriGas Propane, L.P. and Secondary: Ferrellgas) (Budgeted Local Funds - $1,900,000.00) (To obtain product needed to operate school buses and District vehicles during the 2014-2015 fiscal year) 7. Award of Workers’ Compensation Claims – Third Party Administration [TPA] Services Workers’ Compensation Cost Containment Services RFP #14-085 (Administration Recommendation: 1-2-1 Claims, Inc.) (Budgeted Local Workers’ Compensation Fund – $299,750.00) (This is for the administration of claims for the Self-Insured Workers’ Compensation Program) 8. Award of Educators Legal Liability Insurance, General Liability Insurance, Automobile Insurance and Property Insurance RFP #14-088 (Administration Recommendation: Educators Legal Liability Insurance, General Liability Insurance and Automobile Insurance: Texas Association of Public Schools, through their local representative, USI Southwest, Inc.; and Property Insurance: Lexington Insurance Company, through their local representative USI Southwest, Inc.) (Budgeted Local Funds - $1,276,316.46) (Purchase insurance policies necessary to protect the District) 9. Approval of the Maintenance Contract Payment to Prologic Systems, Inc. through Interlocal Purchasing Cooperative Agreement with ESC Region 19 – RFQ #14-6994 (Budgeted Local Funds - $600,238.00) (Annual maintenance which includes TEAMS software support and upgrades 24/7, technical, and disaster recovery) O. Approval of First Option to Extend Job Order Contract (JOC) for Minor Construction Trades & Services CSP #13-128, Project No. 14.439 to APCO Building Specialties, Barrett/Air Works Service Company/HDG Enterprise, Inc., Border Industrial Motors, Inc., Carpet Pile, City Fence and Pipe Co., Dominguez Sheet Metal Works, Inc., El Paso Rio Electric Inc., El Paso Steel Door & Frames, Inc., Essential Landscaping & Sprinklers Inc., Francis Fluorescent, Johnson Controls, Keystone, LLC, LVR Carpet Center, Martinez Irrigation and Landscaping, Noble General Contractors, PC Automated, Prime Irrigation & Landscape, Inc., Southwest G.C.E.P., Inc., The Sprinkler Guy, Trane, and Wyler (Budgeted Local and Federal Funds - $1,800,000.00) (To continue to have approved service providers that handle minor job order contracts) P. Approval of Construction Contract – Athletic Upgrades Franklin High School Phase Two, CSP No. 14-121, Project No. 14.567B (2007 Bond Funds - $735,225.00) (A new restroom, concession stand, ticket booths and entrances as required by code to complete the grandstand project) Q. Approval of Personnel Reports (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the months of June/July 2014) 1. June 2014 2. July 2014
Approval of Employee Travel Outside the U.S. for Presentation at North American Association for Environment Education (UTEP Environmental Protection Agency Grant - $320.00) (The EPISD science facilitator and a middle school science teacher are seeking approval, as per Board Policy DEE [Local], for travel outside the United States)
Approval of Agreement with Assistance League® of El Paso for Operation School Bell® (The Assistance League works in collaboration with campus personnel to assist identified students)
Adoption of the 2014-15 Property Tax Rate (Texas Education Code requires that the District adopt the tax rate before September 30, 2014)
Consider and Take Appropriate Action with Respect to all Matters Incident and Related to Providing for Redemption of Approximately $3 million of Outstanding El Paso Independent School District Variable Rate Unlimited Tax School Building Bonds, Series 2004B, Including the Adoption of a Resolution Pertaining Thereto (The District has the opportunity to pay down the outstanding balance on the 2004B Variable Rate Bonds)
Discussion and Take Appropriate Action on the Internal Audit Plan for 2014-2015 (To discuss and take action on the proposed 2014-2015 Internal Audit Plan in accordance with Policies CFC [Local and Exhibit] and internal auditing professional standards)
Internal Audit Status Reports (To provide the Board of Managers a report on the 2013-2014 Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Presentation on Curriculum System Review (This presentation is to provide the District’s plan of action addressing recommendations made by the Texas Association of School Administrators in their comprehensive system review of the El Paso Independent School District)
Administration Update on Board Academic Goals (This presentation is an update on administration’s progress of six Board Academic Goals)
7. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Patricia Padilla, Plaintiff vs. El Paso Independent School District, Defendant; In the 327th Judicial District Court, El Paso County, Texas; Case No. 2014-DCV0710 2. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 3. Inquiries/Investigations by Outside Agencies B. Grievance Hearing Appeal - Isa Pinales-Torres, Teacher, Alta Vista Elementary School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 8. ADJOURNMENT