1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
3. CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 19, 2014, Curriculum & Instruction/Technology Services Committee Meeting 2. August 19, 2014, Board of Managers Meeting B. Approval of Budget Amendment - Rollforward of Funding for Fiscal Year 2014 (Unreserved/Undesignated Fund Balance - $5,701,007.60) (This amendment will provide funding for previously encumbered purchase orders) C. Approval of Employee Travel Outside the U.S. for Presentation at the World Educational Research Association (WERA) and Focal Meeting to Be Held as Part of the Scottish Educational Research Association (SERA) 39th Annual Conference (The EPISD Mathematics Facilitator is seeking approval, as per Board Policy DEE [Local], for travel outside the United States) D. Adoption of Designation of Investment Officer Resolution and Amending Resolutions for Texpool, TexStar, and Lone Star Investment Pools (The District needs to update the list of authorized investment officers) E. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians and District Investments (This report is required by the Public Funds Investment Act and District Policy CDA [Legal]) F. Request to Rescind Memorandum of Understanding Between El Paso Independent School District and El Paso Community College as Approved on June 17, 2014, and Approval of Memorandum of Understanding Between El Paso Independent School District, El Paso Community College, and The University of Texas at El Paso to Collaboratively Develop and Provide Courses in College Preparatory Mathematics and English Language Arts (Sec. 28.014. College Preparatory Courses. (a) Each school district shall partner with at least one institution of higher education to develop and provide courses in college preparatory mathematics and English language arts) G. Purchases Requiring Board Approval 1. Award of Professional Counseling Services II RFQ #14-096 (Administration Recommendation: Aliviane Behavioral Health Clinic, Associated Behavioral and Trauma Specialties, A. Rosales Consultant Services, Delta Group Phoenix, Inc., El Paso Child Guidance Center, Eunice Martinez LPC, LBSW, PLLC, Holaya Ponce Acosta, Invo Healthcare Associates, and Pinnacle Social Services) (Budgeted Local and Federal Funds - $204,000.00) (These services will support the Focus on Children and Families [FCF] Program, which provides professional counseling services to students and families who do not have Medicaid or any health coverage and need professional counseling therapy services) 2. Award of Charter Bus Services RFP #14-111 (Administration Recommendation: Primary: All Aboard America! and El Paso-Los Angeles Limousine Express, Inc.; and Secondary: A&S Fun Tours) (Budgeted Local, State, and Federal Funds - $465,000.00) (To provide safe and reliable transportation for District sponsored student travel) 3. Award of Yearbooks RFP #14-115 (Administration Recommendation: Balfour, Friesens Yearbooks, Herff Jones, Jostens, Inc., Lifetouch Publishing, and Walsworth Publishing Co.) (To support the instructional needs of the middle and high school journalism students who are enrolled in the Yearbook and Advanced Journalism classes) 4. Purchase of Credit by Examination Materials from Texas Tech University and The University of Texas at Austin (Budgeted Local Funds - $110,000.00) (To provide students with an option to test for primary grade level acceleration and for credit for secondary school academic subjects) 5. Purchase of Custodial Products and Supplies Utilizing Region 19 ESC Purchasing Cooperative Contracts: RFP #13-6955 - Dry and Liquid Cleaners, Floor Care Products, Custodial Tools, Supplies and Related to Brady Industries, Laundry Supply Company, Inc., Pyramid School Products, Southwestern Mill Distributors, and Spectrum Paper Co., Inc.; RFP #13-6969 - Dish Machine Supplies, Service and Related to Ecolab; RFP #13-6956 - Trash Receptacles, Dispensers, Bag Liners, Custodial Paper, Food Services and Related to Southwestern Mill Dist., Inc., and Spectrum Paper Co., Inc.; and RFP #12-6797 - Chemical Dispensing Systems and Related to Ecolab (Budgeted Local Funds - $1,259,649.39) (To provide custodial supplies and competitive pricing to support the educational process) 6. Purchase of Upgrade Licenses for MindPlay Virtual Reading Coach License Utilizing the Texas Association of School Boards (TASB) Buyboard Cooperative Contract #409-12 (Administration Recommendation: Texas Educational Solutions) (Budgeted Federal Funds - $350,000.00) (The version of MindPlay Reading Coach owned by the District will no longer be supported by the publisher effective January 1, 2015) H. Approval of Construction Contracts 1. Multipurpose Classrooms Group 2 Crockett Elementary School, CSP No. 14-118, Project No. 08.963B (Administration Recommendation: Medlock Commercial Contractors, LLC) (2007 Bond Funds - $931,645.00) (Construction of a new multipurpose classroom building as committed in the 2007 Bond) 2. Milam Elementary School Classroom/Core Addition and Improvements, CSP No. 15-005, Project No. 13.542 (Administration Recommendation: Dantex Construction Co.) (2007 Bond Funds - $4,238,000.00) (Construction of a new classroom wing, kitchen/cafeteria and library additions and improvements as part of the 2007 Bond) I. Approval of August 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of August 2014)
ACTION ITEMS A. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local])
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Manuel Urquidi v. State Farm Mutual Automobile Insurance; In the 120th Judicial District Court, El Paso County, Texas; Case No. 2013-DCV-0783 2. Threatened Litigation; Student, I.S. 3. Charles N. Taylor, Jr., Plaintiff v. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 4. Inquiries/Investigations by Outside Agencies B. Proposed Termination and/or Non-Renewal of Employment Contract of Teacher, Clendenin Elementary School C. Intradistrict Student Transfer Appeal – A.M., MacArthur Intermediate School D. Grievance Hearing Appeal - James Hicks, Former Teacher, Guillen Middle School E. Superintendent’s Summative Evaluation Conference and Contract Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 8. ADJOURNMENT
Sep 16, 2014 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
3. CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 19, 2014, Curriculum & Instruction/Technology Services Committee Meeting 2. August 19, 2014, Board of Managers Meeting B. Approval of Budget Amendment - Rollforward of Funding for Fiscal Year 2014 (Unreserved/Undesignated Fund Balance - $5,701,007.60) (This amendment will provide funding for previously encumbered purchase orders) C. Approval of Employee Travel Outside the U.S. for Presentation at the World Educational Research Association (WERA) and Focal Meeting to Be Held as Part of the Scottish Educational Research Association (SERA) 39th Annual Conference (The EPISD Mathematics Facilitator is seeking approval, as per Board Policy DEE [Local], for travel outside the United States) D. Adoption of Designation of Investment Officer Resolution and Amending Resolutions for Texpool, TexStar, and Lone Star Investment Pools (The District needs to update the list of authorized investment officers) E. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians and District Investments (This report is required by the Public Funds Investment Act and District Policy CDA [Legal]) F. Request to Rescind Memorandum of Understanding Between El Paso Independent School District and El Paso Community College as Approved on June 17, 2014, and Approval of Memorandum of Understanding Between El Paso Independent School District, El Paso Community College, and The University of Texas at El Paso to Collaboratively Develop and Provide Courses in College Preparatory Mathematics and English Language Arts (Sec. 28.014. College Preparatory Courses. (a) Each school district shall partner with at least one institution of higher education to develop and provide courses in college preparatory mathematics and English language arts) G. Purchases Requiring Board Approval 1. Award of Professional Counseling Services II RFQ #14-096 (Administration Recommendation: Aliviane Behavioral Health Clinic, Associated Behavioral and Trauma Specialties, A. Rosales Consultant Services, Delta Group Phoenix, Inc., El Paso Child Guidance Center, Eunice Martinez LPC, LBSW, PLLC, Holaya Ponce Acosta, Invo Healthcare Associates, and Pinnacle Social Services) (Budgeted Local and Federal Funds - $204,000.00) (These services will support the Focus on Children and Families [FCF] Program, which provides professional counseling services to students and families who do not have Medicaid or any health coverage and need professional counseling therapy services) 2. Award of Charter Bus Services RFP #14-111 (Administration Recommendation: Primary: All Aboard America! and El Paso-Los Angeles Limousine Express, Inc.; and Secondary: A&S Fun Tours) (Budgeted Local, State, and Federal Funds - $465,000.00) (To provide safe and reliable transportation for District sponsored student travel) 3. Award of Yearbooks RFP #14-115 (Administration Recommendation: Balfour, Friesens Yearbooks, Herff Jones, Jostens, Inc., Lifetouch Publishing, and Walsworth Publishing Co.) (To support the instructional needs of the middle and high school journalism students who are enrolled in the Yearbook and Advanced Journalism classes) 4. Purchase of Credit by Examination Materials from Texas Tech University and The University of Texas at Austin (Budgeted Local Funds - $110,000.00) (To provide students with an option to test for primary grade level acceleration and for credit for secondary school academic subjects) 5. Purchase of Custodial Products and Supplies Utilizing Region 19 ESC Purchasing Cooperative Contracts: RFP #13-6955 - Dry and Liquid Cleaners, Floor Care Products, Custodial Tools, Supplies and Related to Brady Industries, Laundry Supply Company, Inc., Pyramid School Products, Southwestern Mill Distributors, and Spectrum Paper Co., Inc.; RFP #13-6969 - Dish Machine Supplies, Service and Related to Ecolab; RFP #13-6956 - Trash Receptacles, Dispensers, Bag Liners, Custodial Paper, Food Services and Related to Southwestern Mill Dist., Inc., and Spectrum Paper Co., Inc.; and RFP #12-6797 - Chemical Dispensing Systems and Related to Ecolab (Budgeted Local Funds - $1,259,649.39) (To provide custodial supplies and competitive pricing to support the educational process) 6. Purchase of Upgrade Licenses for MindPlay Virtual Reading Coach License Utilizing the Texas Association of School Boards (TASB) Buyboard Cooperative Contract #409-12 (Administration Recommendation: Texas Educational Solutions) (Budgeted Federal Funds - $350,000.00) (The version of MindPlay Reading Coach owned by the District will no longer be supported by the publisher effective January 1, 2015) H. Approval of Construction Contracts 1. Multipurpose Classrooms Group 2 Crockett Elementary School, CSP No. 14-118, Project No. 08.963B (Administration Recommendation: Medlock Commercial Contractors, LLC) (2007 Bond Funds - $931,645.00) (Construction of a new multipurpose classroom building as committed in the 2007 Bond) 2. Milam Elementary School Classroom/Core Addition and Improvements, CSP No. 15-005, Project No. 13.542 (Administration Recommendation: Dantex Construction Co.) (2007 Bond Funds - $4,238,000.00) (Construction of a new classroom wing, kitchen/cafeteria and library additions and improvements as part of the 2007 Bond) I. Approval of August 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of August 2014)
ACTION ITEMS A. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local])
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Manuel Urquidi v. State Farm Mutual Automobile Insurance; In the 120th Judicial District Court, El Paso County, Texas; Case No. 2013-DCV-0783 2. Threatened Litigation; Student, I.S. 3. Charles N. Taylor, Jr., Plaintiff v. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 4. Inquiries/Investigations by Outside Agencies B. Proposed Termination and/or Non-Renewal of Employment Contract of Teacher, Clendenin Elementary School C. Intradistrict Student Transfer Appeal – A.M., MacArthur Intermediate School D. Grievance Hearing Appeal - James Hicks, Former Teacher, Guillen Middle School E. Superintendent’s Summative Evaluation Conference and Contract Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 8. ADJOURNMENT