1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF NOVEMBER 2014 PARTNER IN EDUCATION OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education)
RECOGNITION OF NOVEMBER 2014 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
PRESENTATION OF NOVEMBER I AM EPISD AWARD (The I AM EPISD Award recognizes employees who have exemplified the El Paso Independent School District spirit)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 21, 2014, Curriculum & Instruction/Technology Services Committee Meeting 2. October 21, 2014, Board of Managers Meeting 3. November 5, 2014, Special Meeting of Board of Managers 4. November 5, 2014, Finance/Budget/Human Resources Committee Meeting B. Approval of Budget Amendments for Rollforward of 2013-14 High School Allotment and Additional Teachers Added through Leveling Process (Other Restricted Fund Balance/Taxes Current Year Levy - $3,071,857.52) (Amendments will provided proper funding for District operations) C. Approval of Technology Lending Program Grant Award and Purchase of 256 Student Tablets from Apple, Inc., Utilizing Contract #DIR-SDD 2068 (Texas Education Agency – Grant Award: $99,992.00/Cost of Student Tablet Purchase: $95,750.00) (To provide a technology lending program to loan middle school students the equipment necessary to access and use electronic instructional materials) D. Approval of Memorandum of Agreement (MOA) between El Paso Independent School District and the United States Air Force for the Continuation of the Air Force Junior Reserve Officer Training Corps Unit (JROTC) at Franklin High School (Local Funds - $5,000.00 additional funds) (The Air Force JROTC Program at Franklin High School is viable and offers a benefit to the students, school, and District) E. Approval of Memorandum of Understanding between El Paso Independent School District and Headquarters, United States Army Garrison, Fort Bliss, Texas, for Responder Support Responsibilities between El Paso Independent School District Police Department and Fort Bliss Directorate of Emergency Services, Police Services Division for District Campuses Located on Fort Bliss (To define key functional areas associated with responding to law enforcement related incidents) F. Approval of State Waiver for Early Release Dates for Franklin High School to Host the 2015 Speech and Debate Tournament for the State of Texas (The Texas Education Agency requires districts to submit an application for a general waiver for special circumstances and unique types of situation) G. Purchases Requiring Board Approval 1. Award of High School Reading and Writing Intervention and Assessment Services – TLI Grant RFP #15-003 (Administration Recommendation: Educational Software Solutions of Texas, dba Texas Educational Solutions) (Budgeted Grant Funds – Immediate: $321,000.00 and Future/Ongoing: $30,000.00) (To collect and analyze diagnostic reading data at beginning, middle, and end of year per Texas Literacy Initiative Grant guidelines) 2. Award of School Buses RFP #15-010 (Administration Recommendation: Blue Star Bus Sales, LTD) (Budgeted Local Funds - $3,765,610.00) (To purchase 38 regular education school buses to transport District students) 3. Award of Audio Visual Supplies, Equipment, and Accessories RFP #15-015 (Administration Recommendation: Adorama Inc., APP Online; dba Projector Lamp Source, Aves Audio Visual Systems, Inc., Camcor, Inc., CDW LLC, dba CDW Government LLC (CDWG), D&H Distributing Company, Ford Audio-Visual Systems, LLC, International Lighting Corp; dba Interlight, Precision Imaging, Scandium Inc.; dba Lampedia, Troxell Communications Inc., and Visual Systems Group, Inc.) (Budgeted Local Funds - $1,647,063.50) (To purchase audio visual stock items to replenish District warehouse) H. Approval of First Option to Extend Buildings & Grounds Supplies Catalog Discount CSP #14-017 to APCO Building Specialties, City Fence & Pipe Co., Desert Drywall Inc., Dunn-Edwards Corporation, El Paso Paint Service Center Inc., Graybar Electric Co. Inc., H & J Alamo Auto Glass, H & M Bolt & Screw, Inc., Hardware Specialties & Glass Co., IDN Acme, Inc., Jobe Materials, L.P., Kwal Howells, Inc., McCoy’s Building Supply, Security Hardware Solutions, LLC., Sherwin Williams, and Wholesale Building Material Co. (Budgeted Local Funds - $400,000.00) (To provide the resources to purchase buildings and grounds supplies as needed) I. Complaint Regarding Payment of Prevailing Wage Rates by General Contractor, Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 (FT James Construction, Inc., has violated the applicable provisions of the Texas Government Code, Chapter 2258, for this project) J. Approval of Change Orders to Construction Contracts 1. Change Order No. 6 for ADA Accessibility Compliance, CSP No. 13-071, Project No. 09.966.03B (688X 2007 Bond Fund) (Contract time extension of one hundred forty-eight [148] calendar days due to unforeseen conditions at multiple campuses) 2. Change Order No. 12 for Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 (620X OEA Grant Fund) (Contract time extension of thirty-eight [38] calendar days associated with construction delay) L. Approval of Revised Plan to Address Curriculum Management Systems Audit Findings (EPISD will create a comprehensive three-year map to address the findings and recommendations of the Curriculum Management Systems Audit) M. Approval of October 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of October 2014)
Approval of Third Amendment to Industrial Site Lease – Education Center Complex Relocation (The time extension to the Industrial Site Lease is required in order to allow the District adequate time to formulate and implement its exit plan)
Discussion and Possible Action on Request for Waiver of Board Policy GKD (Local), Community Relations: Use of School Facilities for NonSchool Purposes by El Paso Community College for Provision of Driver’s Education Classes at Andress, Burges, Chapin, El Paso, and Franklin High Schools (Estimated Cost: $8,269.56) (Applicant has requested that facility use fees be waived for the use of five campuses in the Fall of 2014 through the Spring of 2015 for conducting Driver’s Education classes)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to the Issuance and Sale of El Paso Independent School District Unlimited Tax Refunding Bonds, Series 2015, Including the Adoption of an Order Authorizing the Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and the Redemption of Certain Outstanding Bonds of the District and Delegating Certain Matters Relating to the Sale and Issuance of Such Bonds to Authorized Officials of the District (Net Present value interest savings of approximately $7,759,925.00 in the Debt Service Fund) (To reduce total District debt payments by refunding callable bonds)
Discuss and Take Appropriate Action on Local Policies as Recommended in the Summary Documents Prepared in Conjunction with TASB Policy Service (See Attached List) (To present the TASB Policy Review to the Board for discussion and action)
Elementary School (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address two sections at Cielo Vista Elementary School that are at 23:1)
E. Approval of Award of Student Wireless Digital Learning Device Solution RFP #15-009 (Administration Recommendation: Abacus Computers) (Instructional Materials Allotment – Immediate: $1,430,185.00 and Future/Ongoing: $4,290,555.00) F. Award of Financing for Electronic Devices RFP #15-023 (Administration Recommendation: Bank of America, PCC) (Instructional Materials Allotment and Local Funds – Immediate: Principal: $1,409.965.44, Interest: $54,347.03 and Future/Ongoing: Principal: $4,310,744.56, Interest: $82,162.85) (To finance Student Wireless Digital Learning Device Solution) (To allow the District to implement electronic textbooks [Flexbooks] for high school science classes)
Approval of the Annual Financial Report with Independent Auditors Report Thereon, for the 2013-2014 Fiscal Year (To comply with Texas Education Code 44.008[a], CFC [Legal] and CFC [Local] regarding financial audits)
Discussion and Review of All Level Class Loads (To provide the Board of Managers information and discuss enrollment numbers for Pre-Kinder through Grade 12 class loads and campus scheduling)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
10. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Maria E. Ramos, Charging Party v. El Paso Independent School District, Respondent; EEOC Charge No. 453-2014-00472; Before the U.S. Equal Employment Opportunity Commission 2. Linda Carvel, Charging Party v. El Paso Independent School District, Respondent; EEOC Charge No. 453-2014-00997; Before the U.S. Equal Employment Opportunity Commission 3. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 4. EPISD et al., Plaintiffs v. El Paso Electric Company, Defendant; in the 384th Judical District Court, El Paso County, Texas; Cause No. 2013DCV0341 5. United States v. Myrna Gamboa, In the United States District Court, Western District of Texas, El Paso, Division, Case No. 2011R11946 and 11-CR-10830 6. Inquiries/Investigations by Outside Agencies B. Discussion and Possible Action on Job Description and Selection of Director of Internal Audit C. Proposed Termination and/or Non-Renewal of Employment Contract of Teacher, Powell Elementary School D. Grievance Hearing Appeal – Carmen Martinez, Diagnostician, Cielo Vista Elementary School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 11. ADJOURNMENT
Nov 17, 2014 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF NOVEMBER 2014 PARTNER IN EDUCATION OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education)
RECOGNITION OF NOVEMBER 2014 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
PRESENTATION OF NOVEMBER I AM EPISD AWARD (The I AM EPISD Award recognizes employees who have exemplified the El Paso Independent School District spirit)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 21, 2014, Curriculum & Instruction/Technology Services Committee Meeting 2. October 21, 2014, Board of Managers Meeting 3. November 5, 2014, Special Meeting of Board of Managers 4. November 5, 2014, Finance/Budget/Human Resources Committee Meeting B. Approval of Budget Amendments for Rollforward of 2013-14 High School Allotment and Additional Teachers Added through Leveling Process (Other Restricted Fund Balance/Taxes Current Year Levy - $3,071,857.52) (Amendments will provided proper funding for District operations) C. Approval of Technology Lending Program Grant Award and Purchase of 256 Student Tablets from Apple, Inc., Utilizing Contract #DIR-SDD 2068 (Texas Education Agency – Grant Award: $99,992.00/Cost of Student Tablet Purchase: $95,750.00) (To provide a technology lending program to loan middle school students the equipment necessary to access and use electronic instructional materials) D. Approval of Memorandum of Agreement (MOA) between El Paso Independent School District and the United States Air Force for the Continuation of the Air Force Junior Reserve Officer Training Corps Unit (JROTC) at Franklin High School (Local Funds - $5,000.00 additional funds) (The Air Force JROTC Program at Franklin High School is viable and offers a benefit to the students, school, and District) E. Approval of Memorandum of Understanding between El Paso Independent School District and Headquarters, United States Army Garrison, Fort Bliss, Texas, for Responder Support Responsibilities between El Paso Independent School District Police Department and Fort Bliss Directorate of Emergency Services, Police Services Division for District Campuses Located on Fort Bliss (To define key functional areas associated with responding to law enforcement related incidents) F. Approval of State Waiver for Early Release Dates for Franklin High School to Host the 2015 Speech and Debate Tournament for the State of Texas (The Texas Education Agency requires districts to submit an application for a general waiver for special circumstances and unique types of situation) G. Purchases Requiring Board Approval 1. Award of High School Reading and Writing Intervention and Assessment Services – TLI Grant RFP #15-003 (Administration Recommendation: Educational Software Solutions of Texas, dba Texas Educational Solutions) (Budgeted Grant Funds – Immediate: $321,000.00 and Future/Ongoing: $30,000.00) (To collect and analyze diagnostic reading data at beginning, middle, and end of year per Texas Literacy Initiative Grant guidelines) 2. Award of School Buses RFP #15-010 (Administration Recommendation: Blue Star Bus Sales, LTD) (Budgeted Local Funds - $3,765,610.00) (To purchase 38 regular education school buses to transport District students) 3. Award of Audio Visual Supplies, Equipment, and Accessories RFP #15-015 (Administration Recommendation: Adorama Inc., APP Online; dba Projector Lamp Source, Aves Audio Visual Systems, Inc., Camcor, Inc., CDW LLC, dba CDW Government LLC (CDWG), D&H Distributing Company, Ford Audio-Visual Systems, LLC, International Lighting Corp; dba Interlight, Precision Imaging, Scandium Inc.; dba Lampedia, Troxell Communications Inc., and Visual Systems Group, Inc.) (Budgeted Local Funds - $1,647,063.50) (To purchase audio visual stock items to replenish District warehouse) H. Approval of First Option to Extend Buildings & Grounds Supplies Catalog Discount CSP #14-017 to APCO Building Specialties, City Fence & Pipe Co., Desert Drywall Inc., Dunn-Edwards Corporation, El Paso Paint Service Center Inc., Graybar Electric Co. Inc., H & J Alamo Auto Glass, H & M Bolt & Screw, Inc., Hardware Specialties & Glass Co., IDN Acme, Inc., Jobe Materials, L.P., Kwal Howells, Inc., McCoy’s Building Supply, Security Hardware Solutions, LLC., Sherwin Williams, and Wholesale Building Material Co. (Budgeted Local Funds - $400,000.00) (To provide the resources to purchase buildings and grounds supplies as needed) I. Complaint Regarding Payment of Prevailing Wage Rates by General Contractor, Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 (FT James Construction, Inc., has violated the applicable provisions of the Texas Government Code, Chapter 2258, for this project) J. Approval of Change Orders to Construction Contracts 1. Change Order No. 6 for ADA Accessibility Compliance, CSP No. 13-071, Project No. 09.966.03B (688X 2007 Bond Fund) (Contract time extension of one hundred forty-eight [148] calendar days due to unforeseen conditions at multiple campuses) 2. Change Order No. 12 for Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 (620X OEA Grant Fund) (Contract time extension of thirty-eight [38] calendar days associated with construction delay) L. Approval of Revised Plan to Address Curriculum Management Systems Audit Findings (EPISD will create a comprehensive three-year map to address the findings and recommendations of the Curriculum Management Systems Audit) M. Approval of October 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of October 2014)
Approval of Third Amendment to Industrial Site Lease – Education Center Complex Relocation (The time extension to the Industrial Site Lease is required in order to allow the District adequate time to formulate and implement its exit plan)
Discussion and Possible Action on Request for Waiver of Board Policy GKD (Local), Community Relations: Use of School Facilities for NonSchool Purposes by El Paso Community College for Provision of Driver’s Education Classes at Andress, Burges, Chapin, El Paso, and Franklin High Schools (Estimated Cost: $8,269.56) (Applicant has requested that facility use fees be waived for the use of five campuses in the Fall of 2014 through the Spring of 2015 for conducting Driver’s Education classes)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to the Issuance and Sale of El Paso Independent School District Unlimited Tax Refunding Bonds, Series 2015, Including the Adoption of an Order Authorizing the Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and the Redemption of Certain Outstanding Bonds of the District and Delegating Certain Matters Relating to the Sale and Issuance of Such Bonds to Authorized Officials of the District (Net Present value interest savings of approximately $7,759,925.00 in the Debt Service Fund) (To reduce total District debt payments by refunding callable bonds)
Discuss and Take Appropriate Action on Local Policies as Recommended in the Summary Documents Prepared in Conjunction with TASB Policy Service (See Attached List) (To present the TASB Policy Review to the Board for discussion and action)
Elementary School (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address two sections at Cielo Vista Elementary School that are at 23:1)
E. Approval of Award of Student Wireless Digital Learning Device Solution RFP #15-009 (Administration Recommendation: Abacus Computers) (Instructional Materials Allotment – Immediate: $1,430,185.00 and Future/Ongoing: $4,290,555.00) F. Award of Financing for Electronic Devices RFP #15-023 (Administration Recommendation: Bank of America, PCC) (Instructional Materials Allotment and Local Funds – Immediate: Principal: $1,409.965.44, Interest: $54,347.03 and Future/Ongoing: Principal: $4,310,744.56, Interest: $82,162.85) (To finance Student Wireless Digital Learning Device Solution) (To allow the District to implement electronic textbooks [Flexbooks] for high school science classes)
Approval of the Annual Financial Report with Independent Auditors Report Thereon, for the 2013-2014 Fiscal Year (To comply with Texas Education Code 44.008[a], CFC [Legal] and CFC [Local] regarding financial audits)
Discussion and Review of All Level Class Loads (To provide the Board of Managers information and discuss enrollment numbers for Pre-Kinder through Grade 12 class loads and campus scheduling)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
10. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Maria E. Ramos, Charging Party v. El Paso Independent School District, Respondent; EEOC Charge No. 453-2014-00472; Before the U.S. Equal Employment Opportunity Commission 2. Linda Carvel, Charging Party v. El Paso Independent School District, Respondent; EEOC Charge No. 453-2014-00997; Before the U.S. Equal Employment Opportunity Commission 3. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 4. EPISD et al., Plaintiffs v. El Paso Electric Company, Defendant; in the 384th Judical District Court, El Paso County, Texas; Cause No. 2013DCV0341 5. United States v. Myrna Gamboa, In the United States District Court, Western District of Texas, El Paso, Division, Case No. 2011R11946 and 11-CR-10830 6. Inquiries/Investigations by Outside Agencies B. Discussion and Possible Action on Job Description and Selection of Director of Internal Audit C. Proposed Termination and/or Non-Renewal of Employment Contract of Teacher, Powell Elementary School D. Grievance Hearing Appeal – Carmen Martinez, Diagnostician, Cielo Vista Elementary School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 11. ADJOURNMENT