1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF 2014 EPISD HOLIDAY GREETING CARD WINNER (To recognize student talent in the District)
RECOGNITION OF DECEMBER 2014 PARTNER OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education)
RECOGNITION OF DECEMBER 2014 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
PRESENTATION OF DECEMBER I AM EPISD AWARD (The I AM EPISD Award recognizes employees who have exemplified the EPISD spirit)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes for November 17, 2014, Board of Managers Meeting B. Approval of Memorandum of Understanding Between El Paso Community MHMR d/b/a Emergence Health Network (EHN) and El Paso Independent School District for Project Emerge to Coordinate Services for Mental Health First Aid (The purpose of this Memorandum of Understanding is to help identify, understand, and respond to signs of mental health/illness) C. Approval of Continuation of Articulation Agreement between Austin Community College (ACC) and El Paso Independent School District-Silva Health Magnet for Biotechnology Certification Pathway (In accordance with House Bill 5 [HB5]; ACC and Silva Health Magnet wish to enter into an articulation agreement to provide “Credit-in-Escrow” for an Advanced Biotechnology Course leading towards a Biotechnology Level 1-Ready Science Certification) D. Purchases Requiring Board Approval 1. Award of Campus and Student Activity Fund Audit Services RFQ #15-025 (Administration Recommendation: Gibson Ruddock Patterson LLC) (Budgeted Local Funds) (To comply with requirements in Policy CFD [Local] and TEA’s Financial Accountability System Resource Guide for audits of activity funds. Outsourcing the audits would allow Internal Audit staff to allocate resources to higher risk projects in the annual plan) 2. Award of Strategic Planning Services RFQ #15-028 (Administration Recommendation: Getting Smart, LLC) (Budgeted Local Funds - $125,400.00) (To assist the District in the creation of a strategic plan to set goals, establish desired outcomes and provide direction for the next five years) 3. Sole Source Purchase of Texas Success Initiative (TSI) Assessment Units from The College Board (Budgeted Local Funds - $68,000.00) (To provide Texas Success Initiative testing for all 11th Grade students for college readiness to fulfill terms of a Memorandum of Understanding between El Paso Community College, The University of Texas at El Paso, and El Paso Independent School District) 4. Purchase of Produce for Food and Nutrition Services Department Utilizing Region 19 RFP #14-7065 from Segovia’s Distributing Inc. (Budgeted Federal Funds - $2,500,000.00) (To purchase fruits and vegetables which are required components of the reimbursable meals under the National School Lunch and Breakfast Program) E. E-Rate Funding Year 2015 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Final Option to Extend Network Electronics Upgrade RFP #12-066 for E-Rate Funding Year 2015 to Desert Communications (Budgeted Local Funds - $20,108,746.43 with E-Rate discounting this amount by 80%) (To accommodate network demands for stationary and mobile devices, online testing, and web applications) 2. Second Option to Extend Internet Service RFP #13-066 for E-Rate Funding Year 2015 to Time Warner Cable (Budgeted Local Funds - $108,000.00 with E-Rate discounting this amount by 80%) (To provide the District a second Internet Service Provider should primary services be interrupted) 3. Second Option to Extend High Speed Data Circuit Services RFP #13-067 for E-Rate Funding Year 2015 to AT&T (Budgeted Local Funds - $831,168.00 with E-Rate discounting this amount by 80%) (To provide data circuit lines for network connectivity to all campuses and administrative offices) 4. First Option to Extend Telecommunication Services CSP #14-048 for E-Rate Funding Year 2015 to AT&T (Budgeted Local Funds - $1,688,800.00 with E-Rate discounting this amount by 60%) (To provide local telephone service to all campuses and administrative offices) 5. First Option to Extend Fiber Optic Data Services RFP #14-049 for E-Rate Funding Year 2015 to Conterra Broadband Services, LLC (Budgeted Local Funds - $1,453,188.00 with E-Rate discounting this amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices) 6. First Option to Extend Student E-Mail and Web Portal Services RFP #14-052 for E-Rate Funding Year 2015 to SharpSchool (Budgeted Local Funds - $104,561.69 with E-Rate discounting this amount by 77%) (To comply with E-Rate’s rules and regulations on the Children’s Internet Protection Act, the District is moving to a managed/monitored e-mail system) 7. First Option to Extend Web Hosting Services RFP #14-066 for E-Rate Funding Year 2015 to SharpSchool (Budgeted Local Funds - $72,000.00) (To provide students with communication and productivity tools and to give teachers access to course delivery and curriculum design) F. Approval of Employee Conflict of Interest Report and Approval of Employee Disclosure of Interest in Business Entity Affidavits for 2014-2015 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) G. Approval of November 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of November 2014)
Approval of Maximum Class Size Exception Waiver from the Texas Education Agency for Lundy Elementary School (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address one section at Lundy Elementary School that is at 23:1)
Discussion and Possible Action on Recommendations to Revise the Job Duties and Job Descriptions for the Risk Manager and Internal Auditor Positions in Internal Audit (In accordance with Policy CFC [Local], submit recommendations for revisions to job duties and job descriptions for positions in Internal Audit to the Board for review and approval)
PUBLIC HEARING AND APPROVAL OF THE TEXAS ACCOUNTABILITY INTERVENTION SYSTEM (TAIS) IMPROVEMENT PLANS (Texas Education Code 39.106 [e] requires that the administration submit a targeted improvement plan for campuses rated “Improvement Required” and a District plan to address areas of low performance as measured in the Performance Based and Monitoring and Accountability System)
Certification of Required Hours of Continuing Education for Board Members (To comply with requirements by the Texas Administrative Code as it pertains to Board Member Continuing Education)
Report on Meeting No Child Left Behind Goals for Highly Qualified Teachers and Paraprofessionals (To fulfill the public reporting requirement of the No Child Left Behind Act of 2001)
Deputy Superintendents’ Reports (To update the Board of Managers on happenings in the District) 1. Introduction of New Principals Academy 2. Update on Athletic Team Playoffs 3. Update on Franklin High School Stadium 4. Update on Facilities Community Dialogue Meetings
Monthly Facilities Construction Update (To provide an update to the 2007 Bond Funded Construction Projects)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
12. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Charles N. Taylor, Jr., Plaintiff v. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 2. EPISD et al., Plaintiffs v. El Paso Electric Company, Defendant; in the 384th Judicial District Court, El Paso County, Texas; Cause No. 2013DCV0341 3. EPISD v. Anna Luisa Kell; in the Court of Appeals, Eighth District of Texas, El Paso County, Texas; Court of Appeals Number: 08-14-00056-CV; Trial Court Case Number: 2013DCV2275 4. Calculation of Fees or Requested Fees for Property Value Study Appeal Services Applicable to 2012-2013 School Year 5. Inquiries/Investigations by Outside Agencies B. Parent Complaint – J.S. and L.S., Parents, Hornedo Middle School C. Chief Internal Auditor’s Formative Evaluation Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 13. ADJOURNMENT
Dec 16, 2014 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF 2014 EPISD HOLIDAY GREETING CARD WINNER (To recognize student talent in the District)
RECOGNITION OF DECEMBER 2014 PARTNER OF THE MONTH (To promote and enhance community relations by recognizing Partners in Education)
RECOGNITION OF DECEMBER 2014 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
PRESENTATION OF DECEMBER I AM EPISD AWARD (The I AM EPISD Award recognizes employees who have exemplified the EPISD spirit)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes for November 17, 2014, Board of Managers Meeting B. Approval of Memorandum of Understanding Between El Paso Community MHMR d/b/a Emergence Health Network (EHN) and El Paso Independent School District for Project Emerge to Coordinate Services for Mental Health First Aid (The purpose of this Memorandum of Understanding is to help identify, understand, and respond to signs of mental health/illness) C. Approval of Continuation of Articulation Agreement between Austin Community College (ACC) and El Paso Independent School District-Silva Health Magnet for Biotechnology Certification Pathway (In accordance with House Bill 5 [HB5]; ACC and Silva Health Magnet wish to enter into an articulation agreement to provide “Credit-in-Escrow” for an Advanced Biotechnology Course leading towards a Biotechnology Level 1-Ready Science Certification) D. Purchases Requiring Board Approval 1. Award of Campus and Student Activity Fund Audit Services RFQ #15-025 (Administration Recommendation: Gibson Ruddock Patterson LLC) (Budgeted Local Funds) (To comply with requirements in Policy CFD [Local] and TEA’s Financial Accountability System Resource Guide for audits of activity funds. Outsourcing the audits would allow Internal Audit staff to allocate resources to higher risk projects in the annual plan) 2. Award of Strategic Planning Services RFQ #15-028 (Administration Recommendation: Getting Smart, LLC) (Budgeted Local Funds - $125,400.00) (To assist the District in the creation of a strategic plan to set goals, establish desired outcomes and provide direction for the next five years) 3. Sole Source Purchase of Texas Success Initiative (TSI) Assessment Units from The College Board (Budgeted Local Funds - $68,000.00) (To provide Texas Success Initiative testing for all 11th Grade students for college readiness to fulfill terms of a Memorandum of Understanding between El Paso Community College, The University of Texas at El Paso, and El Paso Independent School District) 4. Purchase of Produce for Food and Nutrition Services Department Utilizing Region 19 RFP #14-7065 from Segovia’s Distributing Inc. (Budgeted Federal Funds - $2,500,000.00) (To purchase fruits and vegetables which are required components of the reimbursable meals under the National School Lunch and Breakfast Program) E. E-Rate Funding Year 2015 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Final Option to Extend Network Electronics Upgrade RFP #12-066 for E-Rate Funding Year 2015 to Desert Communications (Budgeted Local Funds - $20,108,746.43 with E-Rate discounting this amount by 80%) (To accommodate network demands for stationary and mobile devices, online testing, and web applications) 2. Second Option to Extend Internet Service RFP #13-066 for E-Rate Funding Year 2015 to Time Warner Cable (Budgeted Local Funds - $108,000.00 with E-Rate discounting this amount by 80%) (To provide the District a second Internet Service Provider should primary services be interrupted) 3. Second Option to Extend High Speed Data Circuit Services RFP #13-067 for E-Rate Funding Year 2015 to AT&T (Budgeted Local Funds - $831,168.00 with E-Rate discounting this amount by 80%) (To provide data circuit lines for network connectivity to all campuses and administrative offices) 4. First Option to Extend Telecommunication Services CSP #14-048 for E-Rate Funding Year 2015 to AT&T (Budgeted Local Funds - $1,688,800.00 with E-Rate discounting this amount by 60%) (To provide local telephone service to all campuses and administrative offices) 5. First Option to Extend Fiber Optic Data Services RFP #14-049 for E-Rate Funding Year 2015 to Conterra Broadband Services, LLC (Budgeted Local Funds - $1,453,188.00 with E-Rate discounting this amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices) 6. First Option to Extend Student E-Mail and Web Portal Services RFP #14-052 for E-Rate Funding Year 2015 to SharpSchool (Budgeted Local Funds - $104,561.69 with E-Rate discounting this amount by 77%) (To comply with E-Rate’s rules and regulations on the Children’s Internet Protection Act, the District is moving to a managed/monitored e-mail system) 7. First Option to Extend Web Hosting Services RFP #14-066 for E-Rate Funding Year 2015 to SharpSchool (Budgeted Local Funds - $72,000.00) (To provide students with communication and productivity tools and to give teachers access to course delivery and curriculum design) F. Approval of Employee Conflict of Interest Report and Approval of Employee Disclosure of Interest in Business Entity Affidavits for 2014-2015 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) G. Approval of November 2014 Personnel Report (Reporting on new hires, resignations, retirees, leaves, deaths and terminations for the month of November 2014)
Approval of Maximum Class Size Exception Waiver from the Texas Education Agency for Lundy Elementary School (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address one section at Lundy Elementary School that is at 23:1)
Discussion and Possible Action on Recommendations to Revise the Job Duties and Job Descriptions for the Risk Manager and Internal Auditor Positions in Internal Audit (In accordance with Policy CFC [Local], submit recommendations for revisions to job duties and job descriptions for positions in Internal Audit to the Board for review and approval)
PUBLIC HEARING AND APPROVAL OF THE TEXAS ACCOUNTABILITY INTERVENTION SYSTEM (TAIS) IMPROVEMENT PLANS (Texas Education Code 39.106 [e] requires that the administration submit a targeted improvement plan for campuses rated “Improvement Required” and a District plan to address areas of low performance as measured in the Performance Based and Monitoring and Accountability System)
Certification of Required Hours of Continuing Education for Board Members (To comply with requirements by the Texas Administrative Code as it pertains to Board Member Continuing Education)
Report on Meeting No Child Left Behind Goals for Highly Qualified Teachers and Paraprofessionals (To fulfill the public reporting requirement of the No Child Left Behind Act of 2001)
Deputy Superintendents’ Reports (To update the Board of Managers on happenings in the District) 1. Introduction of New Principals Academy 2. Update on Athletic Team Playoffs 3. Update on Franklin High School Stadium 4. Update on Facilities Community Dialogue Meetings
Monthly Facilities Construction Update (To provide an update to the 2007 Bond Funded Construction Projects)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
12. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Charles N. Taylor, Jr., Plaintiff v. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 2. EPISD et al., Plaintiffs v. El Paso Electric Company, Defendant; in the 384th Judicial District Court, El Paso County, Texas; Cause No. 2013DCV0341 3. EPISD v. Anna Luisa Kell; in the Court of Appeals, Eighth District of Texas, El Paso County, Texas; Court of Appeals Number: 08-14-00056-CV; Trial Court Case Number: 2013DCV2275 4. Calculation of Fees or Requested Fees for Property Value Study Appeal Services Applicable to 2012-2013 School Year 5. Inquiries/Investigations by Outside Agencies B. Parent Complaint – J.S. and L.S., Parents, Hornedo Middle School C. Chief Internal Auditor’s Formative Evaluation Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 13. ADJOURNMENT