1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF CENTER FOR CAREER AND TECHNOLOGY EDUCATION STUDENTS (To promote the service of students in the District)
PRESENTATION OF JANUARY “I AM EPISD” AWARD (The “I AM EPISD” Award recognizes employees who have exemplified the EPISD spirit)
SCHOOL BOARD RECOGNITION MONTH PRESENTATION AND PROCLAMATION (To recognize the Board Members for their service to the District)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 16, 2014, Curriculum & Instruction/Technology Services Committee Meeting 2. December 16, 2014, Board of Managers Meeting 3. January 8, 2015, Special Meeting of Board of Managers B. Possible Rescheduling of March 17, 2015, Regular Meeting of the Board of Managers (Rescheduling the regular Board Meeting of March 17, 2015, to March 18, 2015, will provide the administration ample time for preparation of Board Meeting materials) C. Approval of Resolution and Interlocal Agreement between Region 16 Education Service Center and El Paso Independent Schools District for Participation in the Region 16 ESC Statewide Cooperative Program (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative) D. Purchases Requiring Board Approval 1. Award of Internet Services for E-Rate Funding Year 2015 RFP #15-032 (Administration Recommendation: TW Telecom Holdings LLC) (Budgeted Local Funds - $192,000.00 with E-Rate discounting this amount by 80%) (To provide the District a secondary internet service provider with increased bandwidth)
Purchase Office Supplies Utilizing Interlocal Cooperative Contracts from El Paso Office Products (Region 19 RFP #12-6789), Office Depot (TCPN #R5023), Gonzalez Office Products (TCPN #R4942), School Specialty (TCPN #R4930), Staples Advantage (NJPA #031210), and Quill (TCPN #R4945) (Budgeted Local, State, and Federal Funds - $3,000,000.00) (To support the District’s needs to purchase office supplies on an as needed basis with just in time delivery)
Purchase of Instructional Materials Utilizing Approved Interlocal Cooperative Contracts - Region 1, Region 2, Region 11, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District, TIPS/TAPS, Houston-Galveston Area Council [HGAC], Texas Multiple Award Schedule [TXMAS], Texas Cooperative Purchasing Network [TCPN], Harris County Department of Education Choice Partners [HCDE], National Cooperative Purchasing Alliance [NCPA], National Joint Powers Alliance [NJPA], Central Texas Purchasing Alliance [CTPA], El Paso Community College, US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase instructional materials on an as needed basis)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
EPISD Education Foundation Update (To provide an update on EPISD Education Foundation activities)
C. Presentation and Review of the El Paso Independent School District $78,740,000 Unlimited Tax Refunding Bonds, Series 2015 (Presentation to the Board of Managers on the Series 2015 Bond Refunding Results) A. Consider and Take Appropriate Action with Respect to all Matters Incident and Related to the Issuance and Sale of El Paso Independent School District Unlimited Tax Refunding Bonds, Series 2015A, Including the Adoption of an Order Authorizing the Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and the Redemption of Certain Outstanding Bonds of the District and Delegating Certain Matters Relating to the Sale and Issuance of Such Bonds to Authorized Officials of the District (To reduce total District debt payments by refunding callable bonds)
Discussion and Possible Action to Explore Collaboration and Expansion of Services Between El Paso Independent School District, El Paso Community College, and the United States Army at Fort Bliss (To authorize administration to investigate potential collaboration with El Paso Community College and the United States Army at Fort Bliss for benefit of the District and Community)
Discuss and Take Appropriate Action Regarding TRS-AC Health Insurance Program and Other Health Insurance Options for the District and its Employees (To provide an update to the Board of Managers on the history, status, and cost of TRS-AC to the District and its employees and to discuss and take appropriate action on TRS-AC Health Insurance Program or other health insurance options)
10. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 2 Calculation of Fees or Requested Fees for Property Value Study Appeal Services Applicable to 2012-2013 School Year 3. TRS-AC Health Insurance Program 4. Inquiries/Investigations by Outside Agencies B. Proposed Termination and/or Non-Renewal of Employment Contract of Teacher, Roberts Elementary School C. Grievance Hearing Appeal – Jesus Sotelo, Former Employee, Maintenance, Buildings, and Grounds D. Board/Superintendent Summative Conference to Include: Goal Setting, Evaluation Instrument, and Evaluation Calendar Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 11. ADJOURNMENT
Jan 21, 2015 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF CENTER FOR CAREER AND TECHNOLOGY EDUCATION STUDENTS (To promote the service of students in the District)
PRESENTATION OF JANUARY “I AM EPISD” AWARD (The “I AM EPISD” Award recognizes employees who have exemplified the EPISD spirit)
SCHOOL BOARD RECOGNITION MONTH PRESENTATION AND PROCLAMATION (To recognize the Board Members for their service to the District)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 16, 2014, Curriculum & Instruction/Technology Services Committee Meeting 2. December 16, 2014, Board of Managers Meeting 3. January 8, 2015, Special Meeting of Board of Managers B. Possible Rescheduling of March 17, 2015, Regular Meeting of the Board of Managers (Rescheduling the regular Board Meeting of March 17, 2015, to March 18, 2015, will provide the administration ample time for preparation of Board Meeting materials) C. Approval of Resolution and Interlocal Agreement between Region 16 Education Service Center and El Paso Independent Schools District for Participation in the Region 16 ESC Statewide Cooperative Program (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative) D. Purchases Requiring Board Approval 1. Award of Internet Services for E-Rate Funding Year 2015 RFP #15-032 (Administration Recommendation: TW Telecom Holdings LLC) (Budgeted Local Funds - $192,000.00 with E-Rate discounting this amount by 80%) (To provide the District a secondary internet service provider with increased bandwidth)
Purchase Office Supplies Utilizing Interlocal Cooperative Contracts from El Paso Office Products (Region 19 RFP #12-6789), Office Depot (TCPN #R5023), Gonzalez Office Products (TCPN #R4942), School Specialty (TCPN #R4930), Staples Advantage (NJPA #031210), and Quill (TCPN #R4945) (Budgeted Local, State, and Federal Funds - $3,000,000.00) (To support the District’s needs to purchase office supplies on an as needed basis with just in time delivery)
Purchase of Instructional Materials Utilizing Approved Interlocal Cooperative Contracts - Region 1, Region 2, Region 11, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District, TIPS/TAPS, Houston-Galveston Area Council [HGAC], Texas Multiple Award Schedule [TXMAS], Texas Cooperative Purchasing Network [TCPN], Harris County Department of Education Choice Partners [HCDE], National Cooperative Purchasing Alliance [NCPA], National Joint Powers Alliance [NJPA], Central Texas Purchasing Alliance [CTPA], El Paso Community College, US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase instructional materials on an as needed basis)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
EPISD Education Foundation Update (To provide an update on EPISD Education Foundation activities)
C. Presentation and Review of the El Paso Independent School District $78,740,000 Unlimited Tax Refunding Bonds, Series 2015 (Presentation to the Board of Managers on the Series 2015 Bond Refunding Results) A. Consider and Take Appropriate Action with Respect to all Matters Incident and Related to the Issuance and Sale of El Paso Independent School District Unlimited Tax Refunding Bonds, Series 2015A, Including the Adoption of an Order Authorizing the Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and the Redemption of Certain Outstanding Bonds of the District and Delegating Certain Matters Relating to the Sale and Issuance of Such Bonds to Authorized Officials of the District (To reduce total District debt payments by refunding callable bonds)
Discussion and Possible Action to Explore Collaboration and Expansion of Services Between El Paso Independent School District, El Paso Community College, and the United States Army at Fort Bliss (To authorize administration to investigate potential collaboration with El Paso Community College and the United States Army at Fort Bliss for benefit of the District and Community)
Discuss and Take Appropriate Action Regarding TRS-AC Health Insurance Program and Other Health Insurance Options for the District and its Employees (To provide an update to the Board of Managers on the history, status, and cost of TRS-AC to the District and its employees and to discuss and take appropriate action on TRS-AC Health Insurance Program or other health insurance options)
10. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 2 Calculation of Fees or Requested Fees for Property Value Study Appeal Services Applicable to 2012-2013 School Year 3. TRS-AC Health Insurance Program 4. Inquiries/Investigations by Outside Agencies B. Proposed Termination and/or Non-Renewal of Employment Contract of Teacher, Roberts Elementary School C. Grievance Hearing Appeal – Jesus Sotelo, Former Employee, Maintenance, Buildings, and Grounds D. Board/Superintendent Summative Conference to Include: Goal Setting, Evaluation Instrument, and Evaluation Calendar Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 11. ADJOURNMENT