1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
PRESENTATION OF FEBRUARY “I AM EPISD” AWARD (The “I AM EPISD” Award recognizes employees who have exemplified the EPISD spirit)
REPORTS Presentation on Burges Early College High School (Information will be presented on the success of the Burges Early College High School program)
Deputy Superintendents’ Report (To provide an update on academic and operations initiatives)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Report on Workers Compensation Fund Value (To update the Board on the Workers Compensation Fund)
Discuss and Take Appropriate Action on Resolution Adopted by the Board of Directors of the El Paso Central Appraisal District on January 8, 2015 (To discuss the El Paso Central Appraisal District Resolution and Proposed Reforms)
Discuss and Take Appropriate Action on Proposed Budget Calendar for 2015-2016 Fiscal Year (The budget calendar is created to define the timeframe for the preparation, presentation, and adoption of the budget)
Discuss and Take Appropriate Action on Participation in the Texas Teacher Evaluation and Support System Pilot Program (To grant the District permission to participate in the Texas Teacher Evaluation and Support System Pilot, through the Texas Education Agency, and thus forego the current teacher appraisal system for 2015-2016 school year)
D. Consider and Take Appropriate Action Regarding a Resolution Authorizing and Approving the Creation of the El Paso Independent School District Public Facility Corporation to Act on Behalf of the District; Authorizing and Approving the Articles of Incorporation and Bylaws for this Public Facility Corporation and Other Matters in Connection Therewith (To provide the District with flexibility when evaluating facilities finance options) E. Consider and Take Appropriate Action Regarding a Resolution Authorizing the Publication of the Notice of Intention to Enter into a Lease-Purchase Contract for the Use or Purchase of Real Property or an Improvement to Real Property with the El Paso Independent School District Public Facility Corporation (The Notice is required under Texas Local Government Code, Section 271.004) F. Consider and Take Appropriate Action Regarding the Adoption of One or More Reimbursement Resolutions to Reimburse the General Fund for Projects Finalized Through the El Paso Independent School District Public Facility Corporation (The District will be able to reimburse the General Fund for certain construction projects)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 21, 2015, Special Meeting of Board of Managers – Curriculum Review Progress and Planning Process Workshop 2. January 21, 2015, Special Meeting of Board of Managers – Facilities Workshop 3. January 21, 2015, Board of Managers Meeting 4. February 3, 2015, Finance/Budget/Human Resources Committee Meeting B. Approval of Proposed Revisions to Board Policy BED (Local) and Associated Exhibits, Board Meetings: Public Participation (Revisions clarify public participation at Board Meetings) (District Policies may be found at www.episd.org under the EPISD Board tab) C. Approval of Proposed Revisions to the 2014-2015 EPISD Instructional Calendar (To correct state testing dates based on revised State Student Assessment Testing Calendar published by TEA on December 12, 2014) D. Possible Rescheduling of May 19, 2015, Regular Meeting of the Board of Managers (Rescheduling the regular Board Meeting of May 19, 2015, to May 12, 2015, will align Board meetings with the proposed budget calendar) F. Approval of Contract for Election Services with the El Paso County Elections Administrator, Joint Election Resolution, and Interlocal Governmental Agreement for Joint Election with the City of El Paso (Budgeted Local Funds - $33,412.00) (To facilitate the May 9, 2015, Trustee Election) G. Approval of Maximum Class Size Exception Waiver from the Texas Education Agency for Clardy and Western Hills Elementary Schools (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address two sections at Clardy Elementary School that are at 23:1, as well as one section at Western Hills Elementary School that is at 23:1) H. Approval of Free Application for Federal Student Aid (FAFSA) Completion Initiative Participation Agreement for El Paso Independent School District (To enter into an agreement to provide outreach and resources to students completing FSFSA for college and career readiness) I. Approval of Out-of-State, In-State and Over-Age Monthly Tuition Rates for 2015-2016 School Year (All tuition rates must be approved by the Board of Managers) J. Purchase Requiring Board Approval - Second Option to Extend Auditing Services RFQ #13-073 to Gibson Ruddock Patterson LLC (Budgeted Local Funds – Not to Exceed $142,000.00) (To conduct the required external yearly audit as mandated by the Texas Education Agency) K. Approval of Professional Services Contract over $100,000 – New Transportation Facility, RFQ #14-110, Project No. 15.577 (Administration Recommendation: ASA Architects) (2007 Bond Funds - $184,566.00) (Approval is needed to proceed with the design and preparation of plans for the District’s new transportation maintenance facility) L. Approval of January 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of January 2015)
Approval of Budget Amendment to Pay Off Loan Star Loan and Lease-Purchase 38 Buses (General Fund Revenue and Expenses - $419,380.00 increase to the current year fund balance) (The District can realize a cost savings by paying off the balance of the Loan Star loan)
PUBLIC MEETING AND PRESENTATION OF THE TEXAS ACADEMIC PERFORMANCE REPORT (TAPR) (Texas Education Code [TEC Chapter 39] requires a presentation of the TAPR to the Board with an opportunity for community input)
9. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. United States v. Myrna Gamboa; in the United States District Court for the Western District of Texas, El Paso, Division; Case No. 2011R11946 and 11-CR-01830 2. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 3. Inquiries/Investigations by Outside Agencies B. Proposed Termination and/or Non-Renewal of Continuing Employment Contract – Teacher, Roberts Elementary School C. Parent Complaint – J.C., Parent, El Paso High School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 10. ADJOURNMENT
Feb 17, 2015 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
PRESENTATION OF FEBRUARY “I AM EPISD” AWARD (The “I AM EPISD” Award recognizes employees who have exemplified the EPISD spirit)
REPORTS Presentation on Burges Early College High School (Information will be presented on the success of the Burges Early College High School program)
Deputy Superintendents’ Report (To provide an update on academic and operations initiatives)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Report on Workers Compensation Fund Value (To update the Board on the Workers Compensation Fund)
Discuss and Take Appropriate Action on Resolution Adopted by the Board of Directors of the El Paso Central Appraisal District on January 8, 2015 (To discuss the El Paso Central Appraisal District Resolution and Proposed Reforms)
Discuss and Take Appropriate Action on Proposed Budget Calendar for 2015-2016 Fiscal Year (The budget calendar is created to define the timeframe for the preparation, presentation, and adoption of the budget)
Discuss and Take Appropriate Action on Participation in the Texas Teacher Evaluation and Support System Pilot Program (To grant the District permission to participate in the Texas Teacher Evaluation and Support System Pilot, through the Texas Education Agency, and thus forego the current teacher appraisal system for 2015-2016 school year)
D. Consider and Take Appropriate Action Regarding a Resolution Authorizing and Approving the Creation of the El Paso Independent School District Public Facility Corporation to Act on Behalf of the District; Authorizing and Approving the Articles of Incorporation and Bylaws for this Public Facility Corporation and Other Matters in Connection Therewith (To provide the District with flexibility when evaluating facilities finance options) E. Consider and Take Appropriate Action Regarding a Resolution Authorizing the Publication of the Notice of Intention to Enter into a Lease-Purchase Contract for the Use or Purchase of Real Property or an Improvement to Real Property with the El Paso Independent School District Public Facility Corporation (The Notice is required under Texas Local Government Code, Section 271.004) F. Consider and Take Appropriate Action Regarding the Adoption of One or More Reimbursement Resolutions to Reimburse the General Fund for Projects Finalized Through the El Paso Independent School District Public Facility Corporation (The District will be able to reimburse the General Fund for certain construction projects)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 21, 2015, Special Meeting of Board of Managers – Curriculum Review Progress and Planning Process Workshop 2. January 21, 2015, Special Meeting of Board of Managers – Facilities Workshop 3. January 21, 2015, Board of Managers Meeting 4. February 3, 2015, Finance/Budget/Human Resources Committee Meeting B. Approval of Proposed Revisions to Board Policy BED (Local) and Associated Exhibits, Board Meetings: Public Participation (Revisions clarify public participation at Board Meetings) (District Policies may be found at www.episd.org under the EPISD Board tab) C. Approval of Proposed Revisions to the 2014-2015 EPISD Instructional Calendar (To correct state testing dates based on revised State Student Assessment Testing Calendar published by TEA on December 12, 2014) D. Possible Rescheduling of May 19, 2015, Regular Meeting of the Board of Managers (Rescheduling the regular Board Meeting of May 19, 2015, to May 12, 2015, will align Board meetings with the proposed budget calendar) F. Approval of Contract for Election Services with the El Paso County Elections Administrator, Joint Election Resolution, and Interlocal Governmental Agreement for Joint Election with the City of El Paso (Budgeted Local Funds - $33,412.00) (To facilitate the May 9, 2015, Trustee Election) G. Approval of Maximum Class Size Exception Waiver from the Texas Education Agency for Clardy and Western Hills Elementary Schools (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address two sections at Clardy Elementary School that are at 23:1, as well as one section at Western Hills Elementary School that is at 23:1) H. Approval of Free Application for Federal Student Aid (FAFSA) Completion Initiative Participation Agreement for El Paso Independent School District (To enter into an agreement to provide outreach and resources to students completing FSFSA for college and career readiness) I. Approval of Out-of-State, In-State and Over-Age Monthly Tuition Rates for 2015-2016 School Year (All tuition rates must be approved by the Board of Managers) J. Purchase Requiring Board Approval - Second Option to Extend Auditing Services RFQ #13-073 to Gibson Ruddock Patterson LLC (Budgeted Local Funds – Not to Exceed $142,000.00) (To conduct the required external yearly audit as mandated by the Texas Education Agency) K. Approval of Professional Services Contract over $100,000 – New Transportation Facility, RFQ #14-110, Project No. 15.577 (Administration Recommendation: ASA Architects) (2007 Bond Funds - $184,566.00) (Approval is needed to proceed with the design and preparation of plans for the District’s new transportation maintenance facility) L. Approval of January 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of January 2015)
Approval of Budget Amendment to Pay Off Loan Star Loan and Lease-Purchase 38 Buses (General Fund Revenue and Expenses - $419,380.00 increase to the current year fund balance) (The District can realize a cost savings by paying off the balance of the Loan Star loan)
PUBLIC MEETING AND PRESENTATION OF THE TEXAS ACADEMIC PERFORMANCE REPORT (TAPR) (Texas Education Code [TEC Chapter 39] requires a presentation of the TAPR to the Board with an opportunity for community input)
9. MEETING TO BE CLOSED UNDER SECTIONS 551.071, 551.074, 551.082, AND 551.0821 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. United States v. Myrna Gamboa; in the United States District Court for the Western District of Texas, El Paso, Division; Case No. 2011R11946 and 11-CR-01830 2. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 3. Inquiries/Investigations by Outside Agencies B. Proposed Termination and/or Non-Renewal of Continuing Employment Contract – Teacher, Roberts Elementary School C. Parent Complaint – J.C., Parent, El Paso High School Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 10. ADJOURNMENT