1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF STUDENT AT POLK ELEMENTARY SCHOOL (To promote the service of students in the District)
RECOGNITION OF 2014-15 STATE WRESTLING CHAMPIONS (To promote the athletic achievements of students in the District)
RECOGNITION OF 2014-15 TEXAS MUSIC EDUCATORS ASSOCIATION ALL-STATE STUDENTS (To promote the achievements of music students in the District)
PRESENTATION OF MARCH “I AM EPISD” AWARD (The “I AM EPISD” Award recognizes employees who have exemplified the EPISD spirit)
RECOGNITION OF MARCH 2015 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 3, 2015, Special Meeting of Board of Managers - Budget Workshop 2. February 12, 2015, Special Meeting of Board of Managers – Facilities Workshop 3. February 16, 2015, Special Meeting of Board of Managers – Board Workshop - District Site Visits 4. February 17, 2015, Curriculum & Instruction/Technology Services Committee Meeting 5. February 17, 2015, Special Meeting of Board of Managers – Curriculum Review Progress and Planning Process Workshop 6. February 17, 2015, Board of Managers Meeting B. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. CPC (Local), Office Management: Records Management (Texas Association of School Board revisions recommended in Update 100) 2. DCB (Local), Employment Practices: Term Contracts (Texas Association of School Board revisions recommended in Update 100) 3. DCC (Local), Employment Practices: Continuing Contracts (Texas Association of School Board revisions recommended in Update 100) 4. FDA (Local), Admissions: Interdistrict Transfers (Texas Association of School Board revisions recommended in Update 100) 5. FEC (Local), Attendance: Attendance for Credit (Administration recommends proposed revision to align with FEC [Legal]) 6. GKB (Local), Community Relations: Advertising and Fund Raising in the Schools (Texas Association of School Board revisions recommended in Update 100) C Approval of Budget Amendments 1. Amendment for Costs Associated with the Relocation of the TIS Data Center to the Highland Annex Facility (Unreserved/Undesignated Fund Balance - $613,000.00) (To relocate the TIS Data Center to the Highland Annex Facility) 2. Amendment for the Curriculum and Instruction Department to Purchase INSPIRE Calculators from Warehouse Stock (Assigned Fund Balance - $1,195,200.00) (To provide students with calculators for use during the State required STAAR and EOC testing, as well as college readiness testing for the PSAT and SAT) D. Approval of 2015-2016 School Calendar (To approve proposed School Calendar that has been prepared by the Districtwide Educational Improvement Council [DEIC] and posted for feedback on the District website) E. Approval of Maximum Class Size Exception Waiver from the Texas Education Agency for Mesita Elementary School (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address one section at Mesita Elementary School that is at 23:1)) F. Approval of Interlocal Agreement between El Paso Independent School District and the City of El Paso for Assistance in the Event of a Public Health Emergency (To provide access of District facilities to the City as necessary to immunize or treat members of the public in response to a public health emergency) G. Annual Texas Racial Profiling Law (SB 1074) Report for 2014 (To comply with Texas House Bill 3389 and Texas Legislature) H. Approval of Amendment to Order Calling Election of Trustees for May 9, 2015 (To revise information on Early Voting Sites and Precincts as provided by the El Paso County Elections Department) I. Purchases Requiring Board Approval 1. Award of Digital Transformation Consulting Services RFP #15-040 and Approval of Associated Budget Amendment (Unreserved/Undesignated Fund Balance - $250,000.00) (To support the District’s transition to an active learning academic plan) 2. Develop and Enter into a Contract and Associated Budget Amendment for New Tech Network School Implementation (Budgeted Local Funds - $100,000.00) (Administration is proposing to open a New Tech Network program as a “school within a school” at Franklin and Irvin High Schools) 3. Purchase of Smart Boards Utilizing Approved Cooperative Contracts – TASB Buyboard, Ysleta Independent School District, Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TIPS/TAPS, Houston-Galveston Area Council (HGAC), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), Texas Multiple Award Schedule (TXMAS), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), US Communities, State of Texas Department of Information Resources (DIR), and General Services Administration (GSA) (Budgeted Federal, State, Grant, and Local Funds - $1,000,000.00) (To support the District’s needs to purchase electronic interactive boards as needed) 4. Increase Expenditures for Purchases from Apple Computer, Inc., Utilizing Texas Department of Information Resources (DIR) Interlocal Cooperative Agreement Contract #DIR-SDD-2068 (Budgeted Federal, State, Grant, and Local Funds – Additional $800,000.00 for a New Total Yearly Approved Amount of $2,300,000.00) (To support District resources using the Apple Computer, Inc., platform and products) J. E-Rate Funding Year 2015 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Adjustment in Commitment of Operating Budget in Support of E-Rate Funding Year 2015 (Budgeted Local Funds - $5,218,704.09) (Adjustment in commitment of funds from the District’s Operating Budget [Technology Services] for the District’s portion of the project cost for Funding Year 2015 E-Rate projects) 2. Adjustment in Authorization to File FCC Form 471 for E-Rate Funding Year 2015 (Addition of Internet Access RFP to the submission of FCC Form 471 to the Schools and Library Division [SLD] to receive discounts on reimbursements) K. Approval of Construction Contract – Bliss E.S. Parking Lot, CSP No. 15-038, Project No. 15.571 (Administration Recommendation: Spartan Construction of Texas, Inc.) (Budgeted Operating Funds - $254,920.30) (Modifications to the existing parking lot and drop off zone are required to improve traffic flow) L. Approval of Change Order No. 1 for Milam Elementary School Classroom/Core Addition & Improvements, CSP No. 15-005, Project No. 13.542 to Dantex Construction Co., Inc. (Bond Funds) (Contract time extension of eighty-four [84] calendar days due to construction excavation permit delay) M. Approval of Implementation Plan for the Education Center Complex Relocation (The Third Amendment to Industrial Site Lease requires that the Implementation Plan be approved by the Board of Managers) N. Approval of February 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of February 2015)
Discuss and Take Appropriate Action on Instructional Model Enhancements and Revisions to School Attendance Zones for Mesita and Vilas Elementary Schools (Effective use of facilities as more students are served with an innovative instructional model including gifted and talented dual language program)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CFC Accounting: Audits (Local) and (Exhibit) (To discuss Board Policy CFC [Local] and [Exhibit], in accordance with Board Policy CFC [Local], and take appropriate action on proposed changes)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
General Counsel Legal Expenditures Report (To provide the Board of Managers a report on District legal expenditures from 2011 through 2015)
12. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Threatened Litigation Regarding Hector Montes Jr. 2. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 3. Inquiries/Investigations by Outside Agencies B. Grievance Hearing Appeal – Ruby Poppe, Teacher, Collins Elementary School C. Grievance Hearing Appeal – Jesus Sotelo, Former Employee, Maintenance, Buildings, and Grounds Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 13. ADJOURNMENT
Mar 18, 2015 Board of Trustees
1. CALL TO ORDER 2. UNITED STATES AND TEXAS FLAGS PLEDGES OF ALLEGIANCE AND NATIONAL ANTHEM
RECOGNITION OF STUDENT AT POLK ELEMENTARY SCHOOL (To promote the service of students in the District)
RECOGNITION OF 2014-15 STATE WRESTLING CHAMPIONS (To promote the athletic achievements of students in the District)
RECOGNITION OF 2014-15 TEXAS MUSIC EDUCATORS ASSOCIATION ALL-STATE STUDENTS (To promote the achievements of music students in the District)
PRESENTATION OF MARCH “I AM EPISD” AWARD (The “I AM EPISD” Award recognizes employees who have exemplified the EPISD spirit)
RECOGNITION OF MARCH 2015 CUSTOMER SERVICE STARS OF THE MONTH (To recognize outstanding customer service in the District)
CONSENT AGENDA (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 3, 2015, Special Meeting of Board of Managers - Budget Workshop 2. February 12, 2015, Special Meeting of Board of Managers – Facilities Workshop 3. February 16, 2015, Special Meeting of Board of Managers – Board Workshop - District Site Visits 4. February 17, 2015, Curriculum & Instruction/Technology Services Committee Meeting 5. February 17, 2015, Special Meeting of Board of Managers – Curriculum Review Progress and Planning Process Workshop 6. February 17, 2015, Board of Managers Meeting B. Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. CPC (Local), Office Management: Records Management (Texas Association of School Board revisions recommended in Update 100) 2. DCB (Local), Employment Practices: Term Contracts (Texas Association of School Board revisions recommended in Update 100) 3. DCC (Local), Employment Practices: Continuing Contracts (Texas Association of School Board revisions recommended in Update 100) 4. FDA (Local), Admissions: Interdistrict Transfers (Texas Association of School Board revisions recommended in Update 100) 5. FEC (Local), Attendance: Attendance for Credit (Administration recommends proposed revision to align with FEC [Legal]) 6. GKB (Local), Community Relations: Advertising and Fund Raising in the Schools (Texas Association of School Board revisions recommended in Update 100) C Approval of Budget Amendments 1. Amendment for Costs Associated with the Relocation of the TIS Data Center to the Highland Annex Facility (Unreserved/Undesignated Fund Balance - $613,000.00) (To relocate the TIS Data Center to the Highland Annex Facility) 2. Amendment for the Curriculum and Instruction Department to Purchase INSPIRE Calculators from Warehouse Stock (Assigned Fund Balance - $1,195,200.00) (To provide students with calculators for use during the State required STAAR and EOC testing, as well as college readiness testing for the PSAT and SAT) D. Approval of 2015-2016 School Calendar (To approve proposed School Calendar that has been prepared by the Districtwide Educational Improvement Council [DEIC] and posted for feedback on the District website) E. Approval of Maximum Class Size Exception Waiver from the Texas Education Agency for Mesita Elementary School (The El Paso Independent School District is required to submit a Class Size Exception Waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]. This waiver is required to address one section at Mesita Elementary School that is at 23:1)) F. Approval of Interlocal Agreement between El Paso Independent School District and the City of El Paso for Assistance in the Event of a Public Health Emergency (To provide access of District facilities to the City as necessary to immunize or treat members of the public in response to a public health emergency) G. Annual Texas Racial Profiling Law (SB 1074) Report for 2014 (To comply with Texas House Bill 3389 and Texas Legislature) H. Approval of Amendment to Order Calling Election of Trustees for May 9, 2015 (To revise information on Early Voting Sites and Precincts as provided by the El Paso County Elections Department) I. Purchases Requiring Board Approval 1. Award of Digital Transformation Consulting Services RFP #15-040 and Approval of Associated Budget Amendment (Unreserved/Undesignated Fund Balance - $250,000.00) (To support the District’s transition to an active learning academic plan) 2. Develop and Enter into a Contract and Associated Budget Amendment for New Tech Network School Implementation (Budgeted Local Funds - $100,000.00) (Administration is proposing to open a New Tech Network program as a “school within a school” at Franklin and Irvin High Schools) 3. Purchase of Smart Boards Utilizing Approved Cooperative Contracts – TASB Buyboard, Ysleta Independent School District, Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TIPS/TAPS, Houston-Galveston Area Council (HGAC), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), Texas Multiple Award Schedule (TXMAS), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), US Communities, State of Texas Department of Information Resources (DIR), and General Services Administration (GSA) (Budgeted Federal, State, Grant, and Local Funds - $1,000,000.00) (To support the District’s needs to purchase electronic interactive boards as needed) 4. Increase Expenditures for Purchases from Apple Computer, Inc., Utilizing Texas Department of Information Resources (DIR) Interlocal Cooperative Agreement Contract #DIR-SDD-2068 (Budgeted Federal, State, Grant, and Local Funds – Additional $800,000.00 for a New Total Yearly Approved Amount of $2,300,000.00) (To support District resources using the Apple Computer, Inc., platform and products) J. E-Rate Funding Year 2015 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Adjustment in Commitment of Operating Budget in Support of E-Rate Funding Year 2015 (Budgeted Local Funds - $5,218,704.09) (Adjustment in commitment of funds from the District’s Operating Budget [Technology Services] for the District’s portion of the project cost for Funding Year 2015 E-Rate projects) 2. Adjustment in Authorization to File FCC Form 471 for E-Rate Funding Year 2015 (Addition of Internet Access RFP to the submission of FCC Form 471 to the Schools and Library Division [SLD] to receive discounts on reimbursements) K. Approval of Construction Contract – Bliss E.S. Parking Lot, CSP No. 15-038, Project No. 15.571 (Administration Recommendation: Spartan Construction of Texas, Inc.) (Budgeted Operating Funds - $254,920.30) (Modifications to the existing parking lot and drop off zone are required to improve traffic flow) L. Approval of Change Order No. 1 for Milam Elementary School Classroom/Core Addition & Improvements, CSP No. 15-005, Project No. 13.542 to Dantex Construction Co., Inc. (Bond Funds) (Contract time extension of eighty-four [84] calendar days due to construction excavation permit delay) M. Approval of Implementation Plan for the Education Center Complex Relocation (The Third Amendment to Industrial Site Lease requires that the Implementation Plan be approved by the Board of Managers) N. Approval of February 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of February 2015)
Discuss and Take Appropriate Action on Instructional Model Enhancements and Revisions to School Attendance Zones for Mesita and Vilas Elementary Schools (Effective use of facilities as more students are served with an innovative instructional model including gifted and talented dual language program)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CFC Accounting: Audits (Local) and (Exhibit) (To discuss Board Policy CFC [Local] and [Exhibit], in accordance with Board Policy CFC [Local], and take appropriate action on proposed changes)
Internal Audit Status Reports (To provide the Board of Managers a report on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
General Counsel Legal Expenditures Report (To provide the Board of Managers a report on District legal expenditures from 2011 through 2015)
12. MEETING TO BE CLOSED UNDER SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Threatened Litigation Regarding Hector Montes Jr. 2. Charles N. Taylor, Jr., Plaintiff vs. Dee Margo and Michael Williams, Defendants; In the County Court at Law Number 3, El Paso County, Texas; Cause No. 2013DCV2873 3. Inquiries/Investigations by Outside Agencies B. Grievance Hearing Appeal – Ruby Poppe, Teacher, Collins Elementary School C. Grievance Hearing Appeal – Jesus Sotelo, Former Employee, Maintenance, Buildings, and Grounds Any final action as a result of this discussion will be taken at the re-opening of this meeting, later during the Open Session or at a subsequent meeting. 13. ADJOURNMENT