1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Bowie High School Student (To promote the academic achievements of students in the District)
Recognition of El Paso Independent School District Police Department (To recognize employees who have exemplified the high standard of EPISD service and spirit)
Presentation of August “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees who have exemplified the EPISD spirit)
Action Items Discuss and Take Appropriate Action on Endorsement of Trustee to Fill Position on TASB Board of Directors (Region 19, Position B) (To endorse a Trustee for the TASB Board of Directors, Region 19, Position B)
Reports Presentation by Rio Grande Council of Governments (To provide the Board a presentation on some of the programs offered by the Rio Grande Council of Governments)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. June 22, 2015, Special Meeting of Board of Trustees-Local District Orientation Tier I Training 2. June 22, 2015, Special Meeting of Board of Trustees-Procurement Workshop 3. June 23, 2015, Special Meeting of Board of Trustees 4. June 23, 2015, Board of Trustees Meeting 5. July 27, 2015, Special Meeting of Board of Trustees 6. July 27, 2015, Special Meeting of Board of Trustees-Workshop 7. July 27, 2015, Special Meeting of Board of Trustees-Governance Team Tier II Training B. Approval of Robert E. and Evelyn McKee Foundation Grant and Associated Memorandum of Agreement for Playground Improvement Project at Crockett Elementary School ($30,000.00) (To provide new playground equipment for the students at Crockett Elementary School) C. Approval of Community Solutions for Substance Abuse Grant Program from City of El Paso (Community and Human Development Department) and Associated Contract ($50,000.00) (To provide educational classes for substance abuse prevention by EPISD Police Services) D. Approval of 2015-2017 Texas Support for Homeless Education Program (TEXSHEP) Subgrant from United States Department of Education through Region 10 Education Service Center ($85,946.00) (To provide educational activities, services, and supplies for the EPISD homeless population) E. Approval of Interlocal Agreement Between El Paso Independent School District and City of El Paso for Mesita Early Childhood Development Center Educational Parking (Approval is needed to allow parents to park in the area of Mesita Early Childhood Development Center) F. Approval of Interlocal Agreement Between El Paso Community College and El Paso Independent School District for Student Technology Services Program (Budgeted Local Funds - $20,000.00) (The EPCC program assists the Technology Services Department with Districtwide implementation of support and services while providing on-the-job training beneficial to EPISD and EPCC) G. Approval of Agency Affiliation Agreement and Business Associate Agreementt for Health Occupations Division Programs and Courses Between El Paso Community College and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educational setting. Students will gain hands-on training and knowledge of the District’s nursing procedures.) H. Approval of Agency Affiliation Agreement for Health Occupations Division Programs and Courses Between University of Texas at El Paso and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educational setting. Students will gain hands-on training and knowledge of the District’s nursing procedures.) I. Approval of Affiliation and Program Agreement Between University of Texas at El Paso and El Paso Independent School District for Speech Language Pathology, Occupational Therapy, Physical Therapy, Kinesiology, Social Work and Rehabilitation Counseling Programs (To provide college students who are enrolled in the University of Texas at El Paso College of Health Sciences with educational experience in a clinical and educational setting. Students will gain hands-on training and knowledge while being supervised by the District’s qualified licensed professionals.) El Paso Independent School District for Speech Language Pathology, Occupational Therapy, Physical Therapy, Kinesiology, Social Work and Rehabilitation Counseling Programs (To provide college students who are enrolled in the University of Texas at El Paso College of Health Sciences with educational experience in a clinical and educational setting. Students will gain hands-on training and knowledge while being supervised by the District’s qualified licensed professionals.) J. Approval of Assignment of Service Provider Agreement Under RFP #14-066 from SharpSchool to Reliance Communications, LLC (To account for the change of ownership from SharpSchool to Reliance Communications, LLC) K. Purchase Requiring Board Approval 1. First Option to Extend Educators Legal Liability Insurance, General Liability Insurance, Automobile Insurance to Texas Association of Public Schools/USI Southwest, Inc. ($406,256.00), and Property Insurance to Lexington Insurance Company/USI Southwest, Inc. ($871,097.20), Under RFP #14-088 (Budgeted Local Funds - $1,277,353.20) (Purchase insurance policies necessary to protect the District)
Approval of Construction Contract-Athletic Upgrades Bowie High School, CSP No. 15-033, Project No. 14.567C (Administration Recommendation: CK Construction, Inc.) (2007 Bond Funds - $612,020.00) (Approval required to construct a new weight room at Bowie High School)
Discuss and Take Appropriate Action on Memorandum of Understanding Between Texas Tech University Health Sciences Center at El Paso, Paul Foster School of Medicine, Department of Obstetrics and Gynecology, and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educational setting. Students will gain hands-on training and knowledge of the procedures that EPISD Nursing Staff put in place daily to meet the District’s needs.)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy BED (Local), Board Meetings: Public Participation (Revised to establish guidelines for Public Comment during Board Meetings) (District Policies may be found at www.episd.org under the EPISD Board tab)
Review of 2015 District and Campus State Accountability Ratings (Provide the Board of Trustees with a report of the 2015 state accountability ratings)
Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees reports on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Update Regarding RFP No. 15-072, Leasing or Purchase of Office Space (To provide the Board an update on responses received to the requested proposals)
Meeting to be Closed under Sections 551.071, 551.072, 551.082, and 551.0821 of the Texas Government Code as follows: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Inquiries/Investigations by Outside Agencies; Pursuant to Texas Government Code Section 551.071 B. Deliberation on Potential Real Property Acquisitions for District Use; Pursuant to Texas Government Code Section 551.072 C. Parent Complaint – M.F., Parent, Terrace Hills Middle School; Pursuant to Texas Government Code Sections 551.082 and 551.0821 D. Parent Complaint – E.S. and C.S., Parents, Hillside Elementary School; Pursuant to Texas Government Code Sections 551.082 and 551.0821
Discuss and Take Appropriate Action on Inquiries/Investigations by Outside Agencies (To allow the Board to take action if needed)
Discuss and Take Appropriate Action on Deliberation on Potential Real Property Acquisitions for District Use (To allow the Board to take action if needed)
Discuss and Take Appropriate Action on Parent Complaint – M.F., Parent, Terrace Hills Middle School (To allow the Board to take action if needed)
14. Discuss and Take Appropriate Action on Parent Complaint – E.S. and C.S., Parents, Hillside Elementary School (To allow the Board to take action if needed) 15. Adjournment
Aug 18, 2015 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Bowie High School Student (To promote the academic achievements of students in the District)
Recognition of El Paso Independent School District Police Department (To recognize employees who have exemplified the high standard of EPISD service and spirit)
Presentation of August “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees who have exemplified the EPISD spirit)
Action Items Discuss and Take Appropriate Action on Endorsement of Trustee to Fill Position on TASB Board of Directors (Region 19, Position B) (To endorse a Trustee for the TASB Board of Directors, Region 19, Position B)
Reports Presentation by Rio Grande Council of Governments (To provide the Board a presentation on some of the programs offered by the Rio Grande Council of Governments)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. June 22, 2015, Special Meeting of Board of Trustees-Local District Orientation Tier I Training 2. June 22, 2015, Special Meeting of Board of Trustees-Procurement Workshop 3. June 23, 2015, Special Meeting of Board of Trustees 4. June 23, 2015, Board of Trustees Meeting 5. July 27, 2015, Special Meeting of Board of Trustees 6. July 27, 2015, Special Meeting of Board of Trustees-Workshop 7. July 27, 2015, Special Meeting of Board of Trustees-Governance Team Tier II Training B. Approval of Robert E. and Evelyn McKee Foundation Grant and Associated Memorandum of Agreement for Playground Improvement Project at Crockett Elementary School ($30,000.00) (To provide new playground equipment for the students at Crockett Elementary School) C. Approval of Community Solutions for Substance Abuse Grant Program from City of El Paso (Community and Human Development Department) and Associated Contract ($50,000.00) (To provide educational classes for substance abuse prevention by EPISD Police Services) D. Approval of 2015-2017 Texas Support for Homeless Education Program (TEXSHEP) Subgrant from United States Department of Education through Region 10 Education Service Center ($85,946.00) (To provide educational activities, services, and supplies for the EPISD homeless population) E. Approval of Interlocal Agreement Between El Paso Independent School District and City of El Paso for Mesita Early Childhood Development Center Educational Parking (Approval is needed to allow parents to park in the area of Mesita Early Childhood Development Center) F. Approval of Interlocal Agreement Between El Paso Community College and El Paso Independent School District for Student Technology Services Program (Budgeted Local Funds - $20,000.00) (The EPCC program assists the Technology Services Department with Districtwide implementation of support and services while providing on-the-job training beneficial to EPISD and EPCC) G. Approval of Agency Affiliation Agreement and Business Associate Agreementt for Health Occupations Division Programs and Courses Between El Paso Community College and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educational setting. Students will gain hands-on training and knowledge of the District’s nursing procedures.) H. Approval of Agency Affiliation Agreement for Health Occupations Division Programs and Courses Between University of Texas at El Paso and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educational setting. Students will gain hands-on training and knowledge of the District’s nursing procedures.) I. Approval of Affiliation and Program Agreement Between University of Texas at El Paso and El Paso Independent School District for Speech Language Pathology, Occupational Therapy, Physical Therapy, Kinesiology, Social Work and Rehabilitation Counseling Programs (To provide college students who are enrolled in the University of Texas at El Paso College of Health Sciences with educational experience in a clinical and educational setting. Students will gain hands-on training and knowledge while being supervised by the District’s qualified licensed professionals.) El Paso Independent School District for Speech Language Pathology, Occupational Therapy, Physical Therapy, Kinesiology, Social Work and Rehabilitation Counseling Programs (To provide college students who are enrolled in the University of Texas at El Paso College of Health Sciences with educational experience in a clinical and educational setting. Students will gain hands-on training and knowledge while being supervised by the District’s qualified licensed professionals.) J. Approval of Assignment of Service Provider Agreement Under RFP #14-066 from SharpSchool to Reliance Communications, LLC (To account for the change of ownership from SharpSchool to Reliance Communications, LLC) K. Purchase Requiring Board Approval 1. First Option to Extend Educators Legal Liability Insurance, General Liability Insurance, Automobile Insurance to Texas Association of Public Schools/USI Southwest, Inc. ($406,256.00), and Property Insurance to Lexington Insurance Company/USI Southwest, Inc. ($871,097.20), Under RFP #14-088 (Budgeted Local Funds - $1,277,353.20) (Purchase insurance policies necessary to protect the District)
Approval of Construction Contract-Athletic Upgrades Bowie High School, CSP No. 15-033, Project No. 14.567C (Administration Recommendation: CK Construction, Inc.) (2007 Bond Funds - $612,020.00) (Approval required to construct a new weight room at Bowie High School)
Discuss and Take Appropriate Action on Memorandum of Understanding Between Texas Tech University Health Sciences Center at El Paso, Paul Foster School of Medicine, Department of Obstetrics and Gynecology, and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educational setting. Students will gain hands-on training and knowledge of the procedures that EPISD Nursing Staff put in place daily to meet the District’s needs.)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy BED (Local), Board Meetings: Public Participation (Revised to establish guidelines for Public Comment during Board Meetings) (District Policies may be found at www.episd.org under the EPISD Board tab)
Review of 2015 District and Campus State Accountability Ratings (Provide the Board of Trustees with a report of the 2015 state accountability ratings)
Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees reports on the status of the Internal Audit Plan, past due Corrective Action Plans, and Ethics and Compliance Hotline statistics in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Update Regarding RFP No. 15-072, Leasing or Purchase of Office Space (To provide the Board an update on responses received to the requested proposals)
Meeting to be Closed under Sections 551.071, 551.072, 551.082, and 551.0821 of the Texas Government Code as follows: A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Inquiries/Investigations by Outside Agencies; Pursuant to Texas Government Code Section 551.071 B. Deliberation on Potential Real Property Acquisitions for District Use; Pursuant to Texas Government Code Section 551.072 C. Parent Complaint – M.F., Parent, Terrace Hills Middle School; Pursuant to Texas Government Code Sections 551.082 and 551.0821 D. Parent Complaint – E.S. and C.S., Parents, Hillside Elementary School; Pursuant to Texas Government Code Sections 551.082 and 551.0821
Discuss and Take Appropriate Action on Inquiries/Investigations by Outside Agencies (To allow the Board to take action if needed)
Discuss and Take Appropriate Action on Deliberation on Potential Real Property Acquisitions for District Use (To allow the Board to take action if needed)
Discuss and Take Appropriate Action on Parent Complaint – M.F., Parent, Terrace Hills Middle School (To allow the Board to take action if needed)
14. Discuss and Take Appropriate Action on Parent Complaint – E.S. and C.S., Parents, Hillside Elementary School (To allow the Board to take action if needed) 15. Adjournment