1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Chapin High School Science, Technology, Engineering and Mathematics Students (To promote academic achievements of students in the District)
Presentation of September “I Am EPISD” Awards (The “I Am EPISD” Award recognizes employees who have exemplified the EPISD spirit)
Recognition of Region 19 Secondary Teacher of the Year (To recognize Region 19 Secondary Teacher of the Year)
Adoption of Operation Outreach: Dropout Prevention and Dropout Recovery Proclamation (This proclamation solidifies the EPISD’s united effort to educate students – past, present, and future – and to reach out to those that have chosen not to return to school for any reason)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 18, 2015, Board of Trustees Meeting 2. September 1, 2015, Special Board of Trustees Meeting B. Approval of Budget Amendments 2. Amendment for Facilities and Construction, Lincoln Middle School, and Chapin High School Allotment (Local Funds - $2,427,964.00) (Budget amendments will provide proper funding for District operations) D. Approval of Programmatic Enhancements for the Mesita Early Childhood Development Center (ECDC) at Vilas (Approval of effective use of facilities to enhance out teacher development program) E. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Justice Alternative Education Programs Between El Paso Independent School District, Anthony Independent School District, Canutillo Independent School District, and El Paso County Juvenile Board (Students whose expulsions from the regular educational program are mandatory under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School, and Project About Face) F. Approval of 2015-2016 Professional Development Partnerships for Advanced Math and Science Courses Grant from Texas Education Agency and Associated Memorandum of Understanding Between El Paso Independent School District, Ysleta Independent School District and University of Texas at El Paso ($135,000.00) (To increase high school teachers’ mathematical content knowledge through scientifically researched, high intensity professional development) G. Approval of Texas Traffic Safety Program Grant Agreement from Texas Department of Transportation ($34,579.36 with a match of $8,655.13) (To increase effective enforcement and adjudication of traffic safety-related laws) H. Approval of 2015 Grants to Military-Connected Academic and Support Programs from Department of Defense Education Agency ($1,500,000.00) (To improve student achievement and ease the challenges military dependent students have due to transitions and deployments) I. Approval of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local]) J. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians and District Investments (Annual approval is required by the Public Funds Investment Act and District Policy CDA [Legal]) K. Purchases Requiring Board Approval 1. Texas Education Administrative Management Solution (TEAMS) 2015 Annual Maintenance Payment to Prologic Technology Systems, Inc., Utilizing the Interlocal Purchasing Cooperative Agreement with ESC Region 19 – RFP #14-6994 (Budgeted Local Funds - $715,094.00) (To continue software support and upgrades 24/7, technical, and disaster recovery) 3. Additional Expenditures to Purchase Upgraded Instructional Program Materials and Professional Staff Development from Estrellita, Inc., Utilizing the Ysleta Independent School District Professional Development/Services and Support Material – Rebid – Part I #213046RFP-RB (Budgeted Title III Funds – Not to Exceed $54,761.75) (To purchase upgraded program instructional materials to complete the specially tailored kits previously purchased) M. Approval of August 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of August 2015)
Rollforward of Funding for Fiscal Year 2015 (General Operating Funds - $8,079,917.00 and Food Service Funds - $732,833.00) (This amendment will provide funding for previously encumbered purchase orders)
Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency for 2015-2016 (The El Paso Independent School District is required to submit a class size exception waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1])
Expenditures for Temporary Personnel Services in Support of PowerUp Initiative Utilizing Region 19 Contract, RFP #13-6977 (Budgeted Local and Federal Funds - $400,000.00) (To hire temporary personnel to support the PowerUp initiative and day-to-day District operations)
Approval of Final Payment for Construction Contracts 1. Clendenin Elementary School A/C System Replacement, CSP No. 14-045, Project No. 13.528 to T-Dyne Contractors, LLC (Budgeted Operating Funds - $61,711.72) (Approval needed to proceed with final payment for the project as per Board Policy) 2. ATG/Inventory Control Installation, CSP No. 14-053, Project No. 14.555.03 to D & H Pump Services (Budgeted Operating Funds - $6,386.70) (Approval needed to proceed with final payment for the project as per Board Policy)
Discuss and Take Appropriate Action on Request for Waiver of Board Policy CNB (Local) Transportation Management: District Vehicles – Boy Scouts of America, Yucca Council (Estimated Cost: $540.00) (Applicant has requested that the applicable fees to cover the nonschool use of District vehicles be waived for the Scout Fit Adventure Run scheduled for November 7, 2015)
Discuss and Take Appropriate Action on Internal Audit Plan and Status Reports (To provide the Board of Trustees reports on the status/timelines of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC (Local) and the Internal Audit Charter CFC [Exhibit])
Update on the 2015-2016 Budget After Approval of the Tax Ratification Election (TRE) (To provide the Board an update of the budget after the passage of the Tax Ratification Election)
Report on High School Laptop Deployment in Support of EPISD PowerUp (To provide the Board of Trustees a summary and update on the high school laptop deployment)
Report on the 2014-2015 State of Texas Assessment of Academic Readiness (STAAR)/End of Course (EOC) Improvement Required (IR) and Watch Schools (To provide the Board of Trustees a plan on responses for the IR and Watch campuses based on STAAR, EOC and diagnostic assessment results)
D. Update on County-Wide Truancy Policy and HB 2398 (HB 2398 passed by the recent Legislature now requires school districts to implement truancy prevention programs and provides new directives on how courts can penalize truant students and parents) 12. Adjournment
Sep 15, 2015 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Chapin High School Science, Technology, Engineering and Mathematics Students (To promote academic achievements of students in the District)
Presentation of September “I Am EPISD” Awards (The “I Am EPISD” Award recognizes employees who have exemplified the EPISD spirit)
Recognition of Region 19 Secondary Teacher of the Year (To recognize Region 19 Secondary Teacher of the Year)
Adoption of Operation Outreach: Dropout Prevention and Dropout Recovery Proclamation (This proclamation solidifies the EPISD’s united effort to educate students – past, present, and future – and to reach out to those that have chosen not to return to school for any reason)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 18, 2015, Board of Trustees Meeting 2. September 1, 2015, Special Board of Trustees Meeting B. Approval of Budget Amendments 2. Amendment for Facilities and Construction, Lincoln Middle School, and Chapin High School Allotment (Local Funds - $2,427,964.00) (Budget amendments will provide proper funding for District operations) D. Approval of Programmatic Enhancements for the Mesita Early Childhood Development Center (ECDC) at Vilas (Approval of effective use of facilities to enhance out teacher development program) E. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Justice Alternative Education Programs Between El Paso Independent School District, Anthony Independent School District, Canutillo Independent School District, and El Paso County Juvenile Board (Students whose expulsions from the regular educational program are mandatory under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School, and Project About Face) F. Approval of 2015-2016 Professional Development Partnerships for Advanced Math and Science Courses Grant from Texas Education Agency and Associated Memorandum of Understanding Between El Paso Independent School District, Ysleta Independent School District and University of Texas at El Paso ($135,000.00) (To increase high school teachers’ mathematical content knowledge through scientifically researched, high intensity professional development) G. Approval of Texas Traffic Safety Program Grant Agreement from Texas Department of Transportation ($34,579.36 with a match of $8,655.13) (To increase effective enforcement and adjudication of traffic safety-related laws) H. Approval of 2015 Grants to Military-Connected Academic and Support Programs from Department of Defense Education Agency ($1,500,000.00) (To improve student achievement and ease the challenges military dependent students have due to transitions and deployments) I. Approval of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local]) J. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians and District Investments (Annual approval is required by the Public Funds Investment Act and District Policy CDA [Legal]) K. Purchases Requiring Board Approval 1. Texas Education Administrative Management Solution (TEAMS) 2015 Annual Maintenance Payment to Prologic Technology Systems, Inc., Utilizing the Interlocal Purchasing Cooperative Agreement with ESC Region 19 – RFP #14-6994 (Budgeted Local Funds - $715,094.00) (To continue software support and upgrades 24/7, technical, and disaster recovery) 3. Additional Expenditures to Purchase Upgraded Instructional Program Materials and Professional Staff Development from Estrellita, Inc., Utilizing the Ysleta Independent School District Professional Development/Services and Support Material – Rebid – Part I #213046RFP-RB (Budgeted Title III Funds – Not to Exceed $54,761.75) (To purchase upgraded program instructional materials to complete the specially tailored kits previously purchased) M. Approval of August 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of August 2015)
Rollforward of Funding for Fiscal Year 2015 (General Operating Funds - $8,079,917.00 and Food Service Funds - $732,833.00) (This amendment will provide funding for previously encumbered purchase orders)
Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency for 2015-2016 (The El Paso Independent School District is required to submit a class size exception waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1])
Expenditures for Temporary Personnel Services in Support of PowerUp Initiative Utilizing Region 19 Contract, RFP #13-6977 (Budgeted Local and Federal Funds - $400,000.00) (To hire temporary personnel to support the PowerUp initiative and day-to-day District operations)
Approval of Final Payment for Construction Contracts 1. Clendenin Elementary School A/C System Replacement, CSP No. 14-045, Project No. 13.528 to T-Dyne Contractors, LLC (Budgeted Operating Funds - $61,711.72) (Approval needed to proceed with final payment for the project as per Board Policy) 2. ATG/Inventory Control Installation, CSP No. 14-053, Project No. 14.555.03 to D & H Pump Services (Budgeted Operating Funds - $6,386.70) (Approval needed to proceed with final payment for the project as per Board Policy)
Discuss and Take Appropriate Action on Request for Waiver of Board Policy CNB (Local) Transportation Management: District Vehicles – Boy Scouts of America, Yucca Council (Estimated Cost: $540.00) (Applicant has requested that the applicable fees to cover the nonschool use of District vehicles be waived for the Scout Fit Adventure Run scheduled for November 7, 2015)
Discuss and Take Appropriate Action on Internal Audit Plan and Status Reports (To provide the Board of Trustees reports on the status/timelines of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC (Local) and the Internal Audit Charter CFC [Exhibit])
Update on the 2015-2016 Budget After Approval of the Tax Ratification Election (TRE) (To provide the Board an update of the budget after the passage of the Tax Ratification Election)
Report on High School Laptop Deployment in Support of EPISD PowerUp (To provide the Board of Trustees a summary and update on the high school laptop deployment)
Report on the 2014-2015 State of Texas Assessment of Academic Readiness (STAAR)/End of Course (EOC) Improvement Required (IR) and Watch Schools (To provide the Board of Trustees a plan on responses for the IR and Watch campuses based on STAAR, EOC and diagnostic assessment results)
D. Update on County-Wide Truancy Policy and HB 2398 (HB 2398 passed by the recent Legislature now requires school districts to implement truancy prevention programs and provides new directives on how courts can penalize truant students and parents) 12. Adjournment