1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of November 2015 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Presentation of November “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees/students who have exemplified the EPISD spirit)
Recognition of 2016 National Merit Scholarship Program Semifinalists (To promote and recognize outstanding student achievement)
Recognition of 2015 National Blue Ribbon School – Lamar Elementary School (To promote and recognize outstanding student achievement)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 15, 2015, Policy Committee Meeting 2. October 20, 2015, Special Board of Trustees Meeting 3. October 20, 2015, Board of Trustees Meeting 4. October 26, 2015, Finance Committee Meeting 5. October 26, 2015, Internal Audit Committee Meeting 6. October 29, 2015, Special Board of Trustees Meeting 7. October 29, 2015, Special Board of Trustees Meeting-Tier II Training C. Approval of Interlocal Agreement and Adoption of Resolution to Participate in Region 2 Education Service Center Interlocal Purchasing System (Goodbuy Purchasing Cooperative) Program (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative) D. Approval of Memorandum of Agreement between El Paso Independent School District (EPISD) and Education Service Center – Region 19 Head Start for the Jefferson High School Child Development Lab (CDL) Program (Allow Region 19 – Head Start to provide the Jefferson High School CDL an effective research-supported early childhood model for two years) E. Purchases Requiring Board Approval 1. Second Option to Extend Telecommunication Services CSP #14-048 for E-Rate Funding Year 2016 to AT&T (Budgeted Local Funds - $1,688,800.00 with E-Rate discounting this amount by 60%) (To provide local telephone service to all campuses and administrative offices. This amount is the same as last year.) 2. Second Option to Extend Direct Fiber Optic Data Services RFP #14-049 for E-Rate Funding Year 2016 to Conterra Broadband Services, LLC (Budgeted Local Funds - $1,453,188.00 with E-Rate discounting this amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices. This amount is the same as last year.) 3. First Option to Extend Internet Services RFP #15-032 for E-Rate Funding Year 2016 to TW Telecom Holdings LLC (Budgeted Local Funds - $192,000.00 with E-Rate discounting this amount by 80%) (To provide the District a secondary internet service provider with increased bandwidth. This amount is the same as last year.) 5. Additional Expenditures to Gibson Ruddock Patterson LLC Under RFQ #15-025 Student Activity Fund Services (Budgeted Local Funds - $24,000.00) (To comply with the requirements in Policy CH [Local], CFD [Local], and TEA’s Financial Accountability System Resource Guide [FASRG] for audits of activity funds) F. Approval of Final Payment of Construction Contract – Vilas Drop Off Zone, CSP No. 15-080, Project No. 15.583 to Karlsruher, Inc. dba CSA Constructors (2007 Bond Funds - $11,966.74) (Approval needed to proceed with the final payment of the Mesita Early Childhood Development Center project at Vilas Drop Off Zone as per Board Policy)
Approval of Community Oriented Policing Services (COPS) Hiring Program Grant from U.S. Department of Justice ($250,000.00 Grant Funds; $90,452.00 District Cost Match for the First Three Years; $117,594.00 District Cost Match for the Fourth Year) (To ensure the safety and security of EPISD students, faculty, and staff)
Award of Off-Site Clinics RFP #16-006 (Administration Recommendation: WellMed Medical Group, P.A.) (Health Care Trust - $225,000.00) (To provide access to off-site clinics which will grant wellness and improve employee morale at no cost to employees)
Discuss and Take Appropriate Action on Annual Financial Report with Independent Auditors Report Thereon for 2014-2015 Fiscal Year (To comply with Texas Education Code 44.008[a], CFC [Legal] and CFC [Local] regarding financial audits)
Purchase Instructional Materials Utilizing Interlocal Cooperative Contracts Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District, TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Texas Literacy Initiative Grant Funds – Not to Exceed $10,000,000.00) (To purchase instructional materials, supplies, professional development, and technology resources on an urgent basis due to a change in the District’s Texas Literacy Initiative [TLI] grant timeline and to support both TLI and Non-TLI campuses)
Purchase Maintenance Materials and Supplies Utilizing Interlocal Cooperative Agreements from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase maintenance materials and supplies on an as needed basis)
Report on 2014-15 PSAT, SAT and AP Student Scores (To provide the Board of Trustees an update on the number of students that have taken the PSAT, SAT and Advanced Placement tests, the 2014-15 test results, and discuss future plans)
11B. Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees reports on the status/timeline of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit]) 12. Adjournment
Nov 17, 2015 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of November 2015 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Presentation of November “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees/students who have exemplified the EPISD spirit)
Recognition of 2016 National Merit Scholarship Program Semifinalists (To promote and recognize outstanding student achievement)
Recognition of 2015 National Blue Ribbon School – Lamar Elementary School (To promote and recognize outstanding student achievement)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 15, 2015, Policy Committee Meeting 2. October 20, 2015, Special Board of Trustees Meeting 3. October 20, 2015, Board of Trustees Meeting 4. October 26, 2015, Finance Committee Meeting 5. October 26, 2015, Internal Audit Committee Meeting 6. October 29, 2015, Special Board of Trustees Meeting 7. October 29, 2015, Special Board of Trustees Meeting-Tier II Training C. Approval of Interlocal Agreement and Adoption of Resolution to Participate in Region 2 Education Service Center Interlocal Purchasing System (Goodbuy Purchasing Cooperative) Program (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative) D. Approval of Memorandum of Agreement between El Paso Independent School District (EPISD) and Education Service Center – Region 19 Head Start for the Jefferson High School Child Development Lab (CDL) Program (Allow Region 19 – Head Start to provide the Jefferson High School CDL an effective research-supported early childhood model for two years) E. Purchases Requiring Board Approval 1. Second Option to Extend Telecommunication Services CSP #14-048 for E-Rate Funding Year 2016 to AT&T (Budgeted Local Funds - $1,688,800.00 with E-Rate discounting this amount by 60%) (To provide local telephone service to all campuses and administrative offices. This amount is the same as last year.) 2. Second Option to Extend Direct Fiber Optic Data Services RFP #14-049 for E-Rate Funding Year 2016 to Conterra Broadband Services, LLC (Budgeted Local Funds - $1,453,188.00 with E-Rate discounting this amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices. This amount is the same as last year.) 3. First Option to Extend Internet Services RFP #15-032 for E-Rate Funding Year 2016 to TW Telecom Holdings LLC (Budgeted Local Funds - $192,000.00 with E-Rate discounting this amount by 80%) (To provide the District a secondary internet service provider with increased bandwidth. This amount is the same as last year.) 5. Additional Expenditures to Gibson Ruddock Patterson LLC Under RFQ #15-025 Student Activity Fund Services (Budgeted Local Funds - $24,000.00) (To comply with the requirements in Policy CH [Local], CFD [Local], and TEA’s Financial Accountability System Resource Guide [FASRG] for audits of activity funds) F. Approval of Final Payment of Construction Contract – Vilas Drop Off Zone, CSP No. 15-080, Project No. 15.583 to Karlsruher, Inc. dba CSA Constructors (2007 Bond Funds - $11,966.74) (Approval needed to proceed with the final payment of the Mesita Early Childhood Development Center project at Vilas Drop Off Zone as per Board Policy)
Approval of Community Oriented Policing Services (COPS) Hiring Program Grant from U.S. Department of Justice ($250,000.00 Grant Funds; $90,452.00 District Cost Match for the First Three Years; $117,594.00 District Cost Match for the Fourth Year) (To ensure the safety and security of EPISD students, faculty, and staff)
Award of Off-Site Clinics RFP #16-006 (Administration Recommendation: WellMed Medical Group, P.A.) (Health Care Trust - $225,000.00) (To provide access to off-site clinics which will grant wellness and improve employee morale at no cost to employees)
Discuss and Take Appropriate Action on Annual Financial Report with Independent Auditors Report Thereon for 2014-2015 Fiscal Year (To comply with Texas Education Code 44.008[a], CFC [Legal] and CFC [Local] regarding financial audits)
Purchase Instructional Materials Utilizing Interlocal Cooperative Contracts Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District, TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Texas Literacy Initiative Grant Funds – Not to Exceed $10,000,000.00) (To purchase instructional materials, supplies, professional development, and technology resources on an urgent basis due to a change in the District’s Texas Literacy Initiative [TLI] grant timeline and to support both TLI and Non-TLI campuses)
Purchase Maintenance Materials and Supplies Utilizing Interlocal Cooperative Agreements from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase maintenance materials and supplies on an as needed basis)
Report on 2014-15 PSAT, SAT and AP Student Scores (To provide the Board of Trustees an update on the number of students that have taken the PSAT, SAT and Advanced Placement tests, the 2014-15 test results, and discuss future plans)
11B. Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees reports on the status/timeline of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit]) 12. Adjournment