(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 7, 2016, Curriculum & Instruction Committee Meeting 2. January 13, 2016, Finance Committee Meeting 3. January 19, 2016, Special Board of Trustees Meeting 4. January 19, 2016, Board of Trustees Meeting D. Approval of Memorandum of Understanding between El Paso Independent School District and El Paso Community College District for Work Study Mentorship Program (To collaborate and provide greater college access and to improve the success rates for graduating high school seniors wishing to transition to college) E. Approval of Memorandum of Understanding between Medical Center of the Americas Foundation and El Paso Independent School District for Development of Advanced and Bio-Manufacturing Curriculum through JPMorgan Chase Planning Grant and Approval of EPISD’s Collaboration with Medical Center of the Americas Foundation to Pursue Economic Development Administration Grant with Potential District Cost Match (2007 Bond Funds - $400,000.00) (MOU will allow EPISD to work with MCA to develop a bio-manufacturing and advanced manufacturing curriculum and seek future grants to fund facility construction) F. Approval of Memorandum of Understanding between El Paso Independent School District and the Education Service Center Region 19 Head Start and Headquarters, U.S. Army Garrison (Fort Bliss Child Development Centers) (To collaborate with early childhood providers to meet the requirements of the Texas Literacy Initiative) G. Amendment to 2016 Polling Place Agreement between El Paso County and El Paso Independent School District (To amend the precinct numbers at Whitaker Elementary as part of the Agreement between the County of El Paso and EPISD as a permanent polling place for the March Primary Election, the May Primary Runoff Election, and the November Uniform Election) H. Purchases Requiring Board Approval 1. Award of Administration Laptops RFQ #2016-046 (Administration Recommendation: Traditional Style Laptop from Decision Tree Technologies Inc. and Adaptable Style Laptop from Insight Public Sector, Inc.) (Budgeted Federal, State, Grant, and Local Funds - $972,896.00) (To purchase laptops for administrators that were not previously awarded) 2. Additional Expenditures for Temporary Services Utilizing Region 19 Contract, RFP #13-6977 (Budgeted Local and Federal Funds - $60,000.00) (To hire temporary personnel to support the installation of cabling in the cafeterias and day-to-day District operations) 3. Delegation of Assignment from Francis Fluorescent to FF Signs and Crane Services, Inc., Under CSP No. 13-128, Project No. 14.439, JOC for Minor Construction Trades and Services (To continue to have approved service providers that handle minor job order contracts) I. Approval of Fourth Amendment to Purchase Contract and Development Agreement Requesting Extension of Timelines Regarding Infrastructure Work Related to Potential E-11 Elementary School (Approval of the time extension will not impact the District’s plan for future development and will allow the District to continue to withhold $160,000.00 owed the seller) J. Approval of Change Orders to Construction Contracts 1. Change Order No. 2 for Vilas Parking Lot Improvements, CSP No. 15-083, Project No. 15.581 to Prime Irrigation & Landscape, Inc. (2007 Bond Funds - $12,844.50) (Approval of additional costs [$12,844.50] and contract time extension [34 calendar days] are required to address unforeseen conditions) 2. Change Order No. 4 for Athletic Upgrades Bowie High School, CSP No. 15-033, Project No. 14.567C to CK Construction, Inc. (2007 Bond Funds) (Approval of contract time extension [9 calendar days] associated with weather delays required for timely project completion) 3. Change Order No. 5 for Bliss ES Parking Lot, CSP No. 15-038, Project No. 15.571 to Spartan Construction of Texas, Inc. (Budgeted Operating Funds) (Approval of contract time extension [39 calendar days] for weather delays is required for timely project completion) 4. Change Order No. 16 for Milam Elementary School Classroom/Core Addition & Improvements, CSP No. 15-005, Project No. 13.542 to Dantex Construction Co. (2007 Bond Funds) (Approval of contract time extension [33 calendar days] associated with weather delays and modifications required by the Fort Bliss Fire Department is required for timely project completion) K. Presentation of Monthly Internal Audit Status Reports and Approval of Proposed Revisions to Internal Audit Plan (To provide the monthly status reports on the annual audit plan; past due Corrective Action Plans; and Fraud, Waste, and Abuse Hotline, in accordance with Policy CFC [Local] and Internal Audit Charter CFC [Exhibit]; and to recommend proposed revisions to Internal Audit Charter)
Approval of 2016-2017 and 2017-2018 School Calendars and Approval to Submit Expedited State Waiver Application to Texas Education Agency for Early Release Days (To approve proposed School Calendars that have been prepared by the District Educational Improvement Council [DEIC] and to submit waiver application to TEA for early release days)
Approval of Memorandum of Understanding between El Paso Independent School District and El Paso Community College – Gateway to College, to Facilitate Provision of Instruction (Budgeted SCE Funds - $175,000.00) (This MOU allows dropouts or potential dropouts the opportunity to return to education and gain a high school diploma while earning college credit)
Public Meeting and Presentation of the Texas Academic Performance Report (TAPR) for 2014-2015 (Texas Education Code [TEC Chapter 39] requires a presentation of the TAPR to the Board with an opportunity for community input)
Discuss and Take Appropriate Action on Revision and Adoption of Board Vision and Mission Statements (To incorporate proposed revisions)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy FEC (Local) Attendance: Attendance for Credit (Revised to remove certain requirements to reflect changes to current practices consistent with Texas Education Code §25.092)
Discuss and Take Appropriate Action on El Paso Independent School District Facilities Advisory Committee Charter (The El Paso Independent School District Advisory Committee Charter is needed to formally delineate the purpose, scope of work, parameters, capabilities, responsibilities, and meeting dates of the El Paso Independent School District Facilities Advisory Committee)
Discuss and Take Appropriate Action on Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – City of El Paso Police Department (Estimated Cost: $2,908.71) (Applicant has requested that facility use fees be waived for the use of portions of Aoy Elementary School, Hart Elementary School, Guillen Middle School and Bowie High School on February 17, 2016)
Discuss and Take Appropriate Action on Implementing an Employee Survey (To ensure the Board of Trustees receive a thorough report regarding the staff survey options available. To provide relevant documents that will assist the Board of Trustees in selecting the staff survey that would best inform the planning and goal setting of the District)
A. Report on Fall 2016 Implementation of Universal Pre-Kindergarten at Eight El Paso Independent School District Elementary Campuses (To provide the Board of Trustees a report on future Universal Dual Language Pre-Kindergarten enrollment, based on half-day curriculum in Science, Technology, Engineering, the Arts and Mathematics [STEAM])
Local Innovation Committee Progress Report (To provide the Board of Trustees a report on the progress of the Local Innovation Committee)
Proposed Termination and/or Non-Renewal of Employment Contract of Assistant Principal, Andress High School; Pursuant to Texas Government Code Section 551.074
A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Deliberation on Potential Real Property Acquisitions for District Use; Pursuant to Texas Government Code Sections 551.071 and 551.072 2. Inquiries/Investigations by Outside Agencies; Pursuant to Texas Government Code Section 551.071 3. Pending EEOC Charge No. 453-2016-00066 by Karla B. Flores; Pursuant to Texas Government Code Section 551.071 4. Leonardo Grajiola, Plaintiff v. El Paso Independent School District, Defendant; in the District Court, El Paso County, Texas; Cause No. 2015DCV2667; Pursuant to Texas Government Code Section 551.071 5. Charles N. Taylor, Jr., Petitioner v. Dee Margo and Michael Williams, Respondents; in the Supreme Court of Texas, on Petition for Review from the Eighth Court of Appeals at El Paso, Texas; Cause No. 08-14-00066-CV; Pursuant to Texas Government Code Section 551.071 6. Litigation/Intervention Regarding Application of El Paso Electric Company to Change Rates Pending before the State Office of Administrative Hearings SOAH Docket No. 473-15-5257 PUC Docket No. 44941; Pursuant to Texas Government Code Section 551.071 C. Parent Complaint – M.A., Parent, El Paso High School; Pursuant to Texas Government Code Sections 551.082 and 551.0821 D. Board/Superintendent Summative Conference to Conclude Discussion and Revision of Superintendent Goals, Evaluation Instrument, and Employment Contract; Pursuant to Texas Government Code Section 551.074
Feb 16, 2016 Board of Trustees
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 7, 2016, Curriculum & Instruction Committee Meeting 2. January 13, 2016, Finance Committee Meeting 3. January 19, 2016, Special Board of Trustees Meeting 4. January 19, 2016, Board of Trustees Meeting D. Approval of Memorandum of Understanding between El Paso Independent School District and El Paso Community College District for Work Study Mentorship Program (To collaborate and provide greater college access and to improve the success rates for graduating high school seniors wishing to transition to college) E. Approval of Memorandum of Understanding between Medical Center of the Americas Foundation and El Paso Independent School District for Development of Advanced and Bio-Manufacturing Curriculum through JPMorgan Chase Planning Grant and Approval of EPISD’s Collaboration with Medical Center of the Americas Foundation to Pursue Economic Development Administration Grant with Potential District Cost Match (2007 Bond Funds - $400,000.00) (MOU will allow EPISD to work with MCA to develop a bio-manufacturing and advanced manufacturing curriculum and seek future grants to fund facility construction) F. Approval of Memorandum of Understanding between El Paso Independent School District and the Education Service Center Region 19 Head Start and Headquarters, U.S. Army Garrison (Fort Bliss Child Development Centers) (To collaborate with early childhood providers to meet the requirements of the Texas Literacy Initiative) G. Amendment to 2016 Polling Place Agreement between El Paso County and El Paso Independent School District (To amend the precinct numbers at Whitaker Elementary as part of the Agreement between the County of El Paso and EPISD as a permanent polling place for the March Primary Election, the May Primary Runoff Election, and the November Uniform Election) H. Purchases Requiring Board Approval 1. Award of Administration Laptops RFQ #2016-046 (Administration Recommendation: Traditional Style Laptop from Decision Tree Technologies Inc. and Adaptable Style Laptop from Insight Public Sector, Inc.) (Budgeted Federal, State, Grant, and Local Funds - $972,896.00) (To purchase laptops for administrators that were not previously awarded) 2. Additional Expenditures for Temporary Services Utilizing Region 19 Contract, RFP #13-6977 (Budgeted Local and Federal Funds - $60,000.00) (To hire temporary personnel to support the installation of cabling in the cafeterias and day-to-day District operations) 3. Delegation of Assignment from Francis Fluorescent to FF Signs and Crane Services, Inc., Under CSP No. 13-128, Project No. 14.439, JOC for Minor Construction Trades and Services (To continue to have approved service providers that handle minor job order contracts) I. Approval of Fourth Amendment to Purchase Contract and Development Agreement Requesting Extension of Timelines Regarding Infrastructure Work Related to Potential E-11 Elementary School (Approval of the time extension will not impact the District’s plan for future development and will allow the District to continue to withhold $160,000.00 owed the seller) J. Approval of Change Orders to Construction Contracts 1. Change Order No. 2 for Vilas Parking Lot Improvements, CSP No. 15-083, Project No. 15.581 to Prime Irrigation & Landscape, Inc. (2007 Bond Funds - $12,844.50) (Approval of additional costs [$12,844.50] and contract time extension [34 calendar days] are required to address unforeseen conditions) 2. Change Order No. 4 for Athletic Upgrades Bowie High School, CSP No. 15-033, Project No. 14.567C to CK Construction, Inc. (2007 Bond Funds) (Approval of contract time extension [9 calendar days] associated with weather delays required for timely project completion) 3. Change Order No. 5 for Bliss ES Parking Lot, CSP No. 15-038, Project No. 15.571 to Spartan Construction of Texas, Inc. (Budgeted Operating Funds) (Approval of contract time extension [39 calendar days] for weather delays is required for timely project completion) 4. Change Order No. 16 for Milam Elementary School Classroom/Core Addition & Improvements, CSP No. 15-005, Project No. 13.542 to Dantex Construction Co. (2007 Bond Funds) (Approval of contract time extension [33 calendar days] associated with weather delays and modifications required by the Fort Bliss Fire Department is required for timely project completion) K. Presentation of Monthly Internal Audit Status Reports and Approval of Proposed Revisions to Internal Audit Plan (To provide the monthly status reports on the annual audit plan; past due Corrective Action Plans; and Fraud, Waste, and Abuse Hotline, in accordance with Policy CFC [Local] and Internal Audit Charter CFC [Exhibit]; and to recommend proposed revisions to Internal Audit Charter)
Approval of 2016-2017 and 2017-2018 School Calendars and Approval to Submit Expedited State Waiver Application to Texas Education Agency for Early Release Days (To approve proposed School Calendars that have been prepared by the District Educational Improvement Council [DEIC] and to submit waiver application to TEA for early release days)
Approval of Memorandum of Understanding between El Paso Independent School District and El Paso Community College – Gateway to College, to Facilitate Provision of Instruction (Budgeted SCE Funds - $175,000.00) (This MOU allows dropouts or potential dropouts the opportunity to return to education and gain a high school diploma while earning college credit)
Public Meeting and Presentation of the Texas Academic Performance Report (TAPR) for 2014-2015 (Texas Education Code [TEC Chapter 39] requires a presentation of the TAPR to the Board with an opportunity for community input)
Discuss and Take Appropriate Action on Revision and Adoption of Board Vision and Mission Statements (To incorporate proposed revisions)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy FEC (Local) Attendance: Attendance for Credit (Revised to remove certain requirements to reflect changes to current practices consistent with Texas Education Code §25.092)
Discuss and Take Appropriate Action on El Paso Independent School District Facilities Advisory Committee Charter (The El Paso Independent School District Advisory Committee Charter is needed to formally delineate the purpose, scope of work, parameters, capabilities, responsibilities, and meeting dates of the El Paso Independent School District Facilities Advisory Committee)
Discuss and Take Appropriate Action on Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – City of El Paso Police Department (Estimated Cost: $2,908.71) (Applicant has requested that facility use fees be waived for the use of portions of Aoy Elementary School, Hart Elementary School, Guillen Middle School and Bowie High School on February 17, 2016)
Discuss and Take Appropriate Action on Implementing an Employee Survey (To ensure the Board of Trustees receive a thorough report regarding the staff survey options available. To provide relevant documents that will assist the Board of Trustees in selecting the staff survey that would best inform the planning and goal setting of the District)
A. Report on Fall 2016 Implementation of Universal Pre-Kindergarten at Eight El Paso Independent School District Elementary Campuses (To provide the Board of Trustees a report on future Universal Dual Language Pre-Kindergarten enrollment, based on half-day curriculum in Science, Technology, Engineering, the Arts and Mathematics [STEAM])
Local Innovation Committee Progress Report (To provide the Board of Trustees a report on the progress of the Local Innovation Committee)
Proposed Termination and/or Non-Renewal of Employment Contract of Assistant Principal, Andress High School; Pursuant to Texas Government Code Section 551.074
A. Consultation with Legal Counsel Concerning Legal Issues Relating To: 1. Deliberation on Potential Real Property Acquisitions for District Use; Pursuant to Texas Government Code Sections 551.071 and 551.072 2. Inquiries/Investigations by Outside Agencies; Pursuant to Texas Government Code Section 551.071 3. Pending EEOC Charge No. 453-2016-00066 by Karla B. Flores; Pursuant to Texas Government Code Section 551.071 4. Leonardo Grajiola, Plaintiff v. El Paso Independent School District, Defendant; in the District Court, El Paso County, Texas; Cause No. 2015DCV2667; Pursuant to Texas Government Code Section 551.071 5. Charles N. Taylor, Jr., Petitioner v. Dee Margo and Michael Williams, Respondents; in the Supreme Court of Texas, on Petition for Review from the Eighth Court of Appeals at El Paso, Texas; Cause No. 08-14-00066-CV; Pursuant to Texas Government Code Section 551.071 6. Litigation/Intervention Regarding Application of El Paso Electric Company to Change Rates Pending before the State Office of Administrative Hearings SOAH Docket No. 473-15-5257 PUC Docket No. 44941; Pursuant to Texas Government Code Section 551.071 C. Parent Complaint – M.A., Parent, El Paso High School; Pursuant to Texas Government Code Sections 551.082 and 551.0821 D. Board/Superintendent Summative Conference to Conclude Discussion and Revision of Superintendent Goals, Evaluation Instrument, and Employment Contract; Pursuant to Texas Government Code Section 551.074