1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of March 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Recognition of March 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Presentation of March “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentat ion concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 4, 2016, Curriculum & Instruction Committee Meeting 2. February 4, 2016, Finance Committee Meeting 3. February 16, 2016, Board of Trustees Meeting B. Approval of Budget Amendment 1. State and Current Year Tax Revenue (State Foundation Revenue - $6,615,306.00) (Amendment will increase state revenue and decrease local tax revenue in both the General Fund and the Debt Service Fund) C. Approval of Foreign Exchange Waiver from Texas Education Agency (EPISD is required to submit a waiver when the maximum number of foreign exchange students exceeds five) D. Approval of Memorandum of Understanding betw een El Paso Independent School District and Education Service Center – Region 19 for Migrant Tutorial Services (To request reimbursement for tutoring provided to migrant students also classified as English Language Learners [ELL] and Special Education) E. Approval of Interlocal Agreement between El Paso Independent School District and Education Service Center-Region 19 for Provision of Professional De velopment Services (Title II Funds - $18,400.00) (To provide training for the implementation of the Texas-Teacher Evaluation and Support System [T-TESS], including Support Principal and Assistant Princi pal Training and Training of Trainers Series) F. Approval of Eduphoria Interlocal Cooperative Agr eement Utilizing Region 19 Education Service Center (Budgeted Federal, State, Grant, and Local Funds - $123,556.00) (To continue the implementation of current ly utilized curriculum management software) G. Approval of Memorandum of Understanding between the City of El Paso and El Paso Independent School District for the Foster Grandparent Program (This Memorandum of Understanding describes program requirements, working relationships and mutual responsibilities related to placement by the City of El Paso of Foster Grandparent volunteers within campuses in the El Paso Independent School District) H. Approval of Agency Affiliation Agreement for Heal th Occupations Division Programs and Courses between Texas Tech University Health Science Center of El Paso-Gayle Greve Hunt School of Nursing and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educati onal setting. Students will gain hands-on training and knowledge of the District’s nursing procedures) I. Approval of Engagement Letter with O’Hanlon, McCollom & Demerath (To allow the District to explore potential i nnovative strategies for academic advancement) K. Approval of Request for Waiver of Board Policy GK D (Local) Community Relations: Non-School Use of School Facilities – El Paso Sym phony Orchestra (Estimated Cost: $660.40) (Applicant has requested that facility use fees be waived for the use of Coronado High School Fine Arts Building/Auditorium on May 15, 2016) M. Approval of Employee Conflict of Interest Repor t and Approval of Additional Employee Disclosure of Interest in Business Entity Affidavits for 2015-2016 (To be in compliance with District Policy DBD [Local] t hat requires disclosures be presented to the Board for approval) N. Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees a report on the st atus of the Internal Audit Plan; Fraud, Waste, and Abuse Hotline statistics; and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC
Purchases Requiring Board Approval Purchases to Obtain Staff Development, Resources, and Materials for Implementation of International Baccalaureate (IB) Middle Years Programme (MYP) at Lincoln, Morehead, and Richardson Middle Schools from Texas International Baccalaureate Schools (TIBS), an Authorized International Baccalaureate Americas Workshop Provider (Budgeted High School Allotment - $223,140.00) (To provide professional staff development to administrators, teachers and MYP Coordinators required to become authorized to implement t he IB Middle Years Programme at Lincoln, Morehead, and Richardson Middle Schools)
Approval of Proposed Revisions to Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities (Revised to expand on governmental agencies not charged for public meetings and identifying prohibited uses of District facilities)
8. Action Items E. Discuss and Take Appropriate Action to Notify the Commissioner of Education of the Board’s Intention to Vote on the Proposed Local Innovation Plan (To notify the Commissioner of Education of the Board’ s intention to vote on the proposed Local Innovation Plan, as required by House Bill 1842, in order to obtain designation as a District of Innovation) 9. Report A. Local Innovation Committee Progress Report (To provide the Board of Trustees a report on the progress of the Local Innovation Committee)
Action Items Discuss and Take Appropriate Action on Budget Amendment for Purchase of District Buses and Vehicles with Unallocated Tax Ratification Electi on (TRE) Funds (TRE Revenue - $3,094,000.00) (Amendment will allow for the purchase of District buses and vehicles as outlined in the Transportation replacement plan)
Discuss and Take Appropriate Action on Purchase of Library Books Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Regi on 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (S ISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), and U.S. Communities (Budgeted Local, State, Federal, and Grant Funds - $4,000,000.00) (To support the District’s needs to purchase library books on an as needed basis)
Discuss and Take Appropriate Action on E-Rate Funding Year 2016 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Award of Network Electronics Upgrade for E-Rate Funding Year 2016 RFP #16-012 (Administration Recommendation: Desert Communications, Inc.) (Budgeted Local Funds - $17,104,477.24) (To accommodate network demands for stationary and mobile devices, online testing, and web applications) 2. Award of Internet Services for E-Rate Funding Year 2016 RFP #16-013 (Administration Recommendation: Time Warner Cable Business Class) (Budgeted Local Funds - $230,700.00) (To provide the District a secondary Internet service provider with increased bandwidth) 3. Commitment of Operating Budget in Support of E-Rate Funding Year 2016 (Budgeted Operating and 2007 Bond Funds - $4,817,376.64) (Commitment of funds from the District’s Operating Budget [Technology Services] for the District’s portion of the project cost for Funding Year 2016 E-Rate projects) 4. Authorization to File FCC Form 471 for E-Rate Funding Year 2016 (E-Rate Form 471 requires submission to Schools and Library Division for the District to receive discounts on reimbursements)
8. Action Items D. Discuss and Take Appropriate Action on Approval of EPISD 2020 Strategic Plan (The El Paso ISD has finalized the five-year strategic plan to guide the decision making of the District) 10. Adjournment
Mar 15, 2016 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of March 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Recognition of March 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Presentation of March “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentat ion concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 4, 2016, Curriculum & Instruction Committee Meeting 2. February 4, 2016, Finance Committee Meeting 3. February 16, 2016, Board of Trustees Meeting B. Approval of Budget Amendment 1. State and Current Year Tax Revenue (State Foundation Revenue - $6,615,306.00) (Amendment will increase state revenue and decrease local tax revenue in both the General Fund and the Debt Service Fund) C. Approval of Foreign Exchange Waiver from Texas Education Agency (EPISD is required to submit a waiver when the maximum number of foreign exchange students exceeds five) D. Approval of Memorandum of Understanding betw een El Paso Independent School District and Education Service Center – Region 19 for Migrant Tutorial Services (To request reimbursement for tutoring provided to migrant students also classified as English Language Learners [ELL] and Special Education) E. Approval of Interlocal Agreement between El Paso Independent School District and Education Service Center-Region 19 for Provision of Professional De velopment Services (Title II Funds - $18,400.00) (To provide training for the implementation of the Texas-Teacher Evaluation and Support System [T-TESS], including Support Principal and Assistant Princi pal Training and Training of Trainers Series) F. Approval of Eduphoria Interlocal Cooperative Agr eement Utilizing Region 19 Education Service Center (Budgeted Federal, State, Grant, and Local Funds - $123,556.00) (To continue the implementation of current ly utilized curriculum management software) G. Approval of Memorandum of Understanding between the City of El Paso and El Paso Independent School District for the Foster Grandparent Program (This Memorandum of Understanding describes program requirements, working relationships and mutual responsibilities related to placement by the City of El Paso of Foster Grandparent volunteers within campuses in the El Paso Independent School District) H. Approval of Agency Affiliation Agreement for Heal th Occupations Division Programs and Courses between Texas Tech University Health Science Center of El Paso-Gayle Greve Hunt School of Nursing and El Paso Independent School District (To provide college students the opportunity to use the District’s educational facilities and resources for practical experience in the clinical and educati onal setting. Students will gain hands-on training and knowledge of the District’s nursing procedures) I. Approval of Engagement Letter with O’Hanlon, McCollom & Demerath (To allow the District to explore potential i nnovative strategies for academic advancement) K. Approval of Request for Waiver of Board Policy GK D (Local) Community Relations: Non-School Use of School Facilities – El Paso Sym phony Orchestra (Estimated Cost: $660.40) (Applicant has requested that facility use fees be waived for the use of Coronado High School Fine Arts Building/Auditorium on May 15, 2016) M. Approval of Employee Conflict of Interest Repor t and Approval of Additional Employee Disclosure of Interest in Business Entity Affidavits for 2015-2016 (To be in compliance with District Policy DBD [Local] t hat requires disclosures be presented to the Board for approval) N. Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees a report on the st atus of the Internal Audit Plan; Fraud, Waste, and Abuse Hotline statistics; and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC
Purchases Requiring Board Approval Purchases to Obtain Staff Development, Resources, and Materials for Implementation of International Baccalaureate (IB) Middle Years Programme (MYP) at Lincoln, Morehead, and Richardson Middle Schools from Texas International Baccalaureate Schools (TIBS), an Authorized International Baccalaureate Americas Workshop Provider (Budgeted High School Allotment - $223,140.00) (To provide professional staff development to administrators, teachers and MYP Coordinators required to become authorized to implement t he IB Middle Years Programme at Lincoln, Morehead, and Richardson Middle Schools)
Approval of Proposed Revisions to Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities (Revised to expand on governmental agencies not charged for public meetings and identifying prohibited uses of District facilities)
8. Action Items E. Discuss and Take Appropriate Action to Notify the Commissioner of Education of the Board’s Intention to Vote on the Proposed Local Innovation Plan (To notify the Commissioner of Education of the Board’ s intention to vote on the proposed Local Innovation Plan, as required by House Bill 1842, in order to obtain designation as a District of Innovation) 9. Report A. Local Innovation Committee Progress Report (To provide the Board of Trustees a report on the progress of the Local Innovation Committee)
Action Items Discuss and Take Appropriate Action on Budget Amendment for Purchase of District Buses and Vehicles with Unallocated Tax Ratification Electi on (TRE) Funds (TRE Revenue - $3,094,000.00) (Amendment will allow for the purchase of District buses and vehicles as outlined in the Transportation replacement plan)
Discuss and Take Appropriate Action on Purchase of Library Books Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Regi on 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (S ISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), and U.S. Communities (Budgeted Local, State, Federal, and Grant Funds - $4,000,000.00) (To support the District’s needs to purchase library books on an as needed basis)
Discuss and Take Appropriate Action on E-Rate Funding Year 2016 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Award of Network Electronics Upgrade for E-Rate Funding Year 2016 RFP #16-012 (Administration Recommendation: Desert Communications, Inc.) (Budgeted Local Funds - $17,104,477.24) (To accommodate network demands for stationary and mobile devices, online testing, and web applications) 2. Award of Internet Services for E-Rate Funding Year 2016 RFP #16-013 (Administration Recommendation: Time Warner Cable Business Class) (Budgeted Local Funds - $230,700.00) (To provide the District a secondary Internet service provider with increased bandwidth) 3. Commitment of Operating Budget in Support of E-Rate Funding Year 2016 (Budgeted Operating and 2007 Bond Funds - $4,817,376.64) (Commitment of funds from the District’s Operating Budget [Technology Services] for the District’s portion of the project cost for Funding Year 2016 E-Rate projects) 4. Authorization to File FCC Form 471 for E-Rate Funding Year 2016 (E-Rate Form 471 requires submission to Schools and Library Division for the District to receive discounts on reimbursements)
8. Action Items D. Discuss and Take Appropriate Action on Approval of EPISD 2020 Strategic Plan (The El Paso ISD has finalized the five-year strategic plan to guide the decision making of the District) 10. Adjournment