1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of Acceptance into U.S. Naval Academy (To promote the academic achievements of students in the District)
Recognition of April 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Presentation of April “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees/students who have exemplified the EPISD spirit)
Recognition of April 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 10, 2016, Policy Committee Meeting 2. March 3, 2016, Curriculum & Instruction Committee Meeting 3. March 15, 2016, Internal Audit Committee Meeting 4. March 15, 2016, Special Board of Trustees Meeting 5. March 15, 2016, Board of Trustees Meeting 6. March 17, 2016, Special Board of Trustees Meeting – Budget Workshop B. Approval of Instructional Materials Allotment and TEKS Certification 2016-2017 (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 2016-2017 school year) D. Approval of Memorandum of Agreement between El Paso Independent School District and United States Marine Corps for Establishment of Marine Corps National Defense Cadet Corps Unit at Coronado High School (Budgeted Local Funds - $165,000.00 per school year) (The Marine Corps NDCC Program at Coronado High School is viable and offers a great benefit to the students, school, and District) E. Approval of Interlocal Agreement between El Paso Independent School District, the University of Texas at El Paso and El Paso Community College to Provide Summer College Courses (This joint agreement will enable students at Bowie and Jefferson High Schools to receive dual credit college courses during the 2016 summer session) F. Approval of Interlocal Agreement between the University of Texas at El Paso Creative Studios and El Paso Independent School District for Provision of MakerSpace Implementation (This interlocal agreement describes the consulting services that will be provided between the UTEP Creative Studios and EPISD for work on MakerSpace at ten EPISD High School Campuses) G. Approval of Interlocal Agreement between The Housing Authority of the City of El Paso (HACEP) and El Paso Independent School District to Facilitate Tutoring Services at HACEP Locations (This joint agreement is for teachers to provide homework tutoring for the youth at Housing Authority locations) H. Approval of Third Party Sponsor Billing Agreement between El Paso Independent School District and the University of Texas at El Paso (The agreement will enable UTEP to direct bill El Paso ISD for teachers participating in the Dual Credit Certification Scholarship Program) I. Approval of Texas Literacy Initiative Continuation Grant Award, Cycle 5, from Texas Education Agency ($8,917,633.00) (To improve school readiness and success in the areas of language and literacy) J. Approval of Texas Workforce Commission Funding for San Jacinto Adult Learning Center ($49,948.00) (To provide additional funding for education and services to adult learners) K. Approval of May 7, 2016, Uniform Election Agreement between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD for the May 7, 2016, Uniform Election) L. Purchases Requiring Board Approval 1. Award of Commercial Payment Solutions RFP #16-007 (Administration Recommendation: Bank of America Merrill Lynch) (To provide the District with credit card services to maximize the District’s Expense Management Program) 2. Award of Rental Space for Meetings, Conferences, Events, Banquets, Field Trips and End of the Year Graduation Celebrations RFP #16-015 (Administration Recommendation: Bob-O’s Family Fun Center, Bowl El Paso/ADDM LLC, QSR Burgers LLC [DBA: Burger King], Indian Cliffs Ranch, Inc. [DBA: Cattleman’s Steakhouse], El Paso Stadium Operations Company, Pizza Properties, Inc. [DBA: Peter Piper Pizza], Upper Valley Grace Gardens, LLC, and Western Playland Amusement Park) (Various Budgeted Funds – Not to Exceed $500,000.00) (To provide the District with Rental Space for Meetings, Conferences, Events, Banquets, Field Trips and End of the Year Graduation Celebrations) 3. Approval of Additional Expenditures to Purchase Instructional Materials Utilizing Interlocal Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), and US Communities, Utilizing Texas Literacy Initiative (TLI) Grant Funds (Budgeted Texas Literacy Initiative Grant – Not to Exceed $4,000,000.00) (To purchase instructional materials, supplies, professional development, and technology resources on an urgent basis due to a change in the District’s Texas Literacy Initiative [TLI] grant timeline and to support both TLI and Non-TLI campuses) 4. Approval of Additional Expenditures to Rio Grande Speech Therapy Group Under RFP #14-061 Special Education Services – Speech Language Pathologists (SLP) (Budgeted Federal Funds - $100,000.00) (To comply with Individuals with Disabilities Education Act [IDEA], students must receive services as stipulated in their Individual Education Plan [IEP]) 5. Approval to Purchase Services from Engage Learning Inc., Utilizing Region 19 Allied States Cooperative RFP #15-7176 - Consulting, Contracting, Staff Development and Related (Supplemental), for Staff Training and Coaching for Implementation of El Paso ISD Active Learning Framework Development (Budgeted Local and Federal Funds – Immediate: $127,823.00 and Future/Ongoing: $1,156,773.00) (EPISD needs to purchase these services for the development and implementation of the EPISD Active Learning Framework, which will provide in-depth understanding for internal and external stakeholders) M. Approval for Commercial Storage and Delivery Service of United States Department of Agriculture (USDA) Donated Food from Dee’s Food Service (Budgeted Federal Funds - $350,000.00) (Dee’s Food Service is the Texas Department of Agriculture’s approved supplier for the District’s USDA donated food items) N. Approval of Final Payment for Construction Contract – Franklin H.S. Running Track Renovations, Project No. 16.593 to Hellas Construction, Inc. (Budgeted Operating Funds - $12,314.75) (Approval needed to proceed with final payment for the project as per Board Policy) (Approval required to upgrade heating and cooling for field house locker room at Wiggs Middle School) P. Approval of Change Orders to Construction Contracts 1. Change Order No. 1 for Districtwide Automatic Fire Sprinkler Systems, CSP No. 14-109, Project No. 15.423.02 to Five Star Automatic Fire Protection, LLC (Budgeted Operating Funds - $66,555.50) (Approval of a contract increase associated with costs for unplanned system repairs and key system component replacement) 2. Change Order No. 6 for Athletic Upgrades Bowie High School, CSP No. 15-033, Project No. 14.567C to CK Construction, Inc. (2007 Bond Funds) (Approval of a contract time extension [20 calendar days] associated with a redesigned storm water detention pond and weather delays required for timely project completion) Q. Report of Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code §44.0331) R. Annual Texas Racial Profiling Law (SB 1074) Report for 2015 (To comply with Texas House Bill 3389 and Texas Legislature) S. Internal Audit Status Report (To provide the Board of Trustees a report on the status of the 2015-2016 Internal Audit Plan; Fraud, Waste, and Abuse Hotline statistics; and the Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Approval of Memorandum of Understanding between Project Vida and El Paso Independent School District to Continue the Presence of a Neighborhood School (To create the structure for a formalized relationship among the parties in order to continue the presence of a neighborhood school in the Copia/Alameda area, to link academic programs)
Approval of Construction Contract – Wiggs MS Field House Locker Room HVAC Upgrade, CSP No. 16-019, Project No. 16.589 (Administration Recommendation: Sunlight Enterprises Co., Inc.) (Budgeted Operating Funds - $230,657.00)
Discuss and Take Appropriate Action on Naming of Gymnasium at Bowie High School (Renaming the gymnasium will allow the community to honor Coach Nolan Richardson and his many accomplishments)
Discuss and Take Appropriate Action on Approval to Declare Approximately 4,000 Student Laptops Surplus Property and Available for Purchase by Graduating Seniors (To sell student laptops to graduating seniors at their residual market value)
Discuss and Take Appropriate Action on Award of Athletic Supply and Equipment Purchasing Program RFP #16-021 (Administration Recommendation: Cardinal’s Sports Center Inc.) (Various Budgeted Funds - $2,000,000.00) (To purchase athletic apparel as needed for all of the District’s secondary schools)
Discuss and Take Appropriate Action to Notify the Commissioner of Education of the Board’s Intention to Vote on the Proposed Local Innovation Plan (To notify the Commissioner of Education of the Board’s intention to vote on the proposed Local Innovation Plan, as required by House Bill 1842, in order to obtain designation as a district of innovation)
Discuss and Take Appropriate Action on Internal Audit Plan for 2016-2017 (To discuss and take action on the proposed 2016-2017 Internal Audit Plan in accordance with Policies CFC [Local and Exhibit] and internal auditing professional standards)
Discuss and Take Appropriate Action on Adoption of TASB Advocacy Resolutions to Provide Additional Support for Struggling Students (To submit four TASB Advocacy Resolutions requesting Legislative support for struggling students)
11. Report A. Update on STAAR Administration and Response from Texas Education Agency (To update the Board on recent STAAR administration activity) 12. Adjournment
Apr 19, 2016 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of Acceptance into U.S. Naval Academy (To promote the academic achievements of students in the District)
Recognition of April 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Presentation of April “I Am EPISD Award” (The “I Am EPISD Award” recognizes employees/students who have exemplified the EPISD spirit)
Recognition of April 2016 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 10, 2016, Policy Committee Meeting 2. March 3, 2016, Curriculum & Instruction Committee Meeting 3. March 15, 2016, Internal Audit Committee Meeting 4. March 15, 2016, Special Board of Trustees Meeting 5. March 15, 2016, Board of Trustees Meeting 6. March 17, 2016, Special Board of Trustees Meeting – Budget Workshop B. Approval of Instructional Materials Allotment and TEKS Certification 2016-2017 (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 2016-2017 school year) D. Approval of Memorandum of Agreement between El Paso Independent School District and United States Marine Corps for Establishment of Marine Corps National Defense Cadet Corps Unit at Coronado High School (Budgeted Local Funds - $165,000.00 per school year) (The Marine Corps NDCC Program at Coronado High School is viable and offers a great benefit to the students, school, and District) E. Approval of Interlocal Agreement between El Paso Independent School District, the University of Texas at El Paso and El Paso Community College to Provide Summer College Courses (This joint agreement will enable students at Bowie and Jefferson High Schools to receive dual credit college courses during the 2016 summer session) F. Approval of Interlocal Agreement between the University of Texas at El Paso Creative Studios and El Paso Independent School District for Provision of MakerSpace Implementation (This interlocal agreement describes the consulting services that will be provided between the UTEP Creative Studios and EPISD for work on MakerSpace at ten EPISD High School Campuses) G. Approval of Interlocal Agreement between The Housing Authority of the City of El Paso (HACEP) and El Paso Independent School District to Facilitate Tutoring Services at HACEP Locations (This joint agreement is for teachers to provide homework tutoring for the youth at Housing Authority locations) H. Approval of Third Party Sponsor Billing Agreement between El Paso Independent School District and the University of Texas at El Paso (The agreement will enable UTEP to direct bill El Paso ISD for teachers participating in the Dual Credit Certification Scholarship Program) I. Approval of Texas Literacy Initiative Continuation Grant Award, Cycle 5, from Texas Education Agency ($8,917,633.00) (To improve school readiness and success in the areas of language and literacy) J. Approval of Texas Workforce Commission Funding for San Jacinto Adult Learning Center ($49,948.00) (To provide additional funding for education and services to adult learners) K. Approval of May 7, 2016, Uniform Election Agreement between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD for the May 7, 2016, Uniform Election) L. Purchases Requiring Board Approval 1. Award of Commercial Payment Solutions RFP #16-007 (Administration Recommendation: Bank of America Merrill Lynch) (To provide the District with credit card services to maximize the District’s Expense Management Program) 2. Award of Rental Space for Meetings, Conferences, Events, Banquets, Field Trips and End of the Year Graduation Celebrations RFP #16-015 (Administration Recommendation: Bob-O’s Family Fun Center, Bowl El Paso/ADDM LLC, QSR Burgers LLC [DBA: Burger King], Indian Cliffs Ranch, Inc. [DBA: Cattleman’s Steakhouse], El Paso Stadium Operations Company, Pizza Properties, Inc. [DBA: Peter Piper Pizza], Upper Valley Grace Gardens, LLC, and Western Playland Amusement Park) (Various Budgeted Funds – Not to Exceed $500,000.00) (To provide the District with Rental Space for Meetings, Conferences, Events, Banquets, Field Trips and End of the Year Graduation Celebrations) 3. Approval of Additional Expenditures to Purchase Instructional Materials Utilizing Interlocal Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), and US Communities, Utilizing Texas Literacy Initiative (TLI) Grant Funds (Budgeted Texas Literacy Initiative Grant – Not to Exceed $4,000,000.00) (To purchase instructional materials, supplies, professional development, and technology resources on an urgent basis due to a change in the District’s Texas Literacy Initiative [TLI] grant timeline and to support both TLI and Non-TLI campuses) 4. Approval of Additional Expenditures to Rio Grande Speech Therapy Group Under RFP #14-061 Special Education Services – Speech Language Pathologists (SLP) (Budgeted Federal Funds - $100,000.00) (To comply with Individuals with Disabilities Education Act [IDEA], students must receive services as stipulated in their Individual Education Plan [IEP]) 5. Approval to Purchase Services from Engage Learning Inc., Utilizing Region 19 Allied States Cooperative RFP #15-7176 - Consulting, Contracting, Staff Development and Related (Supplemental), for Staff Training and Coaching for Implementation of El Paso ISD Active Learning Framework Development (Budgeted Local and Federal Funds – Immediate: $127,823.00 and Future/Ongoing: $1,156,773.00) (EPISD needs to purchase these services for the development and implementation of the EPISD Active Learning Framework, which will provide in-depth understanding for internal and external stakeholders) M. Approval for Commercial Storage and Delivery Service of United States Department of Agriculture (USDA) Donated Food from Dee’s Food Service (Budgeted Federal Funds - $350,000.00) (Dee’s Food Service is the Texas Department of Agriculture’s approved supplier for the District’s USDA donated food items) N. Approval of Final Payment for Construction Contract – Franklin H.S. Running Track Renovations, Project No. 16.593 to Hellas Construction, Inc. (Budgeted Operating Funds - $12,314.75) (Approval needed to proceed with final payment for the project as per Board Policy) (Approval required to upgrade heating and cooling for field house locker room at Wiggs Middle School) P. Approval of Change Orders to Construction Contracts 1. Change Order No. 1 for Districtwide Automatic Fire Sprinkler Systems, CSP No. 14-109, Project No. 15.423.02 to Five Star Automatic Fire Protection, LLC (Budgeted Operating Funds - $66,555.50) (Approval of a contract increase associated with costs for unplanned system repairs and key system component replacement) 2. Change Order No. 6 for Athletic Upgrades Bowie High School, CSP No. 15-033, Project No. 14.567C to CK Construction, Inc. (2007 Bond Funds) (Approval of a contract time extension [20 calendar days] associated with a redesigned storm water detention pond and weather delays required for timely project completion) Q. Report of Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code §44.0331) R. Annual Texas Racial Profiling Law (SB 1074) Report for 2015 (To comply with Texas House Bill 3389 and Texas Legislature) S. Internal Audit Status Report (To provide the Board of Trustees a report on the status of the 2015-2016 Internal Audit Plan; Fraud, Waste, and Abuse Hotline statistics; and the Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
Approval of Memorandum of Understanding between Project Vida and El Paso Independent School District to Continue the Presence of a Neighborhood School (To create the structure for a formalized relationship among the parties in order to continue the presence of a neighborhood school in the Copia/Alameda area, to link academic programs)
Approval of Construction Contract – Wiggs MS Field House Locker Room HVAC Upgrade, CSP No. 16-019, Project No. 16.589 (Administration Recommendation: Sunlight Enterprises Co., Inc.) (Budgeted Operating Funds - $230,657.00)
Discuss and Take Appropriate Action on Naming of Gymnasium at Bowie High School (Renaming the gymnasium will allow the community to honor Coach Nolan Richardson and his many accomplishments)
Discuss and Take Appropriate Action on Approval to Declare Approximately 4,000 Student Laptops Surplus Property and Available for Purchase by Graduating Seniors (To sell student laptops to graduating seniors at their residual market value)
Discuss and Take Appropriate Action on Award of Athletic Supply and Equipment Purchasing Program RFP #16-021 (Administration Recommendation: Cardinal’s Sports Center Inc.) (Various Budgeted Funds - $2,000,000.00) (To purchase athletic apparel as needed for all of the District’s secondary schools)
Discuss and Take Appropriate Action to Notify the Commissioner of Education of the Board’s Intention to Vote on the Proposed Local Innovation Plan (To notify the Commissioner of Education of the Board’s intention to vote on the proposed Local Innovation Plan, as required by House Bill 1842, in order to obtain designation as a district of innovation)
Discuss and Take Appropriate Action on Internal Audit Plan for 2016-2017 (To discuss and take action on the proposed 2016-2017 Internal Audit Plan in accordance with Policies CFC [Local and Exhibit] and internal auditing professional standards)
Discuss and Take Appropriate Action on Adoption of TASB Advocacy Resolutions to Provide Additional Support for Struggling Students (To submit four TASB Advocacy Resolutions requesting Legislative support for struggling students)
11. Report A. Update on STAAR Administration and Response from Texas Education Agency (To update the Board on recent STAAR administration activity) 12. Adjournment