1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of October 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Recognition of October “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Recognition of October 2016 as Principals Month (To promote and enhance community relations by recognizing school leaders)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 1, 2016, Curriculum & Instruction Committee Meeting 2. September 19, 2016, Finance Committee Meeting 3. September 20, 2016, Special Board of Trustees Meeting 4. September 20, 2016, Board of Trustees Meeting 5. September 28, 2016, Special Board of Trustees Meeting B. Possible Rescheduling of November 15, 2016, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of November 15, 2016, to November 16, 2016, is needed due to the timeline for canvassing the upcoming Bond election) C. Approval of Budget Amendment 1. Purchase of Instructional Technology, Supplies, Software, Campus Security Cameras, and Costs Associated with Extra Duty Pay, Substitutes, Staff Development, and Student Travel as Requested by Various Campuses and Departments (General Operating Funds - $194,575.00) (Amendment will provide proper funding for District operations) D. Approval of Expedited State Waiver from the Texas Education Agency for a Modified Schedule for High School End-of-Course State Testing Days for the 2016-2017, 2017-2018, and 2018-2019 School Years (Texas Education Agency requires districts to submit an expedited waiver application for delayed start days) E. Approval of Memorandums of Understanding between El Paso Independent School District and Education Service Center Region 19 Head Start for Texas Literacy Initiative and Dual Enrollment and between El Paso Independent School District and Headquarters U.S. Army Garrison, Fort Bliss Texas (Fort Bliss Child Development Centers) for the Texas Literacy Initiative (To collaborate with early childhood providers to meet the requirements of the Texas Literacy Initiative) F. Approval of Memorandum of Understanding between Education Service Center–Region 19 and El Paso Independent School District for Internal Migrant Program Support Employee (Title I, Part C [Region 19 Fiscal Agent Funding Allocation] - $70,000.00) (The internal migrant education program support employee will coordinate Migrant Program services to facilitate timely intervention support for migrant students) G. Approval of Amendment to Memorandum of Understanding for The Far West Adult Education Consortium and Workforce Solutions Borderplex; and Approval of Contract Amendments 1 and 2 for the Texas Workforce Commission Adult Education and Literacy Grant between Socorro Independent School District and El Paso Independent School District, Texas Workforce Commission Contract Number 1014AEL000 ($972,887.00) (To continue funding the program and consortium partnership for education and services to adult learners at San Jacinto Learning Center) H. Approval of Agreement between Sun Bowl Association and El Paso Independent School District for Participation in Thanksgiving Day Sun Bowl Parade and Use of EPISD Bleachers for Grandstand Areas (Approval of the agreement will authorize District high school bands and ROTC units to participate in the parade and will promote continued cooperation between El Paso Independent School District and Sun Bowl Association) I. Approval of Services Agreement between El Paso Independent School District, Housing Authority of the City of El Paso, and EduMobile, Inc., for the I Can Read/Yo Puedo Leer Program for Johnson Elementary School Students (This Services Agreement is to provide monthly educational meetings with parents and reading-intervention classes with students from Johnson Elementary School) J. Approval of Services Contract between El Paso Independent School District and TCG Consulting, LP and its Affiliates, JNT Resource Partners, LP dba JEM Resource Partners and TCG Benefits, LLC, Utilizing TCPN Contract #R130701 (TCG is the current administrator of the Section 125 Benefit Plans [Voluntary/Supplemental Benefits Plans] and Online Enrollment Services for EPISD) K. Approval of State Plan of Operations between the State of Texas and El Paso Independent School District Police Department and Approval of Law Enforcement Agency Application for Participation in the 1033/Law Enforcement Support Office Program (To renew the District’s participation in the 1033/Law Enforcement Support Office Program in order to access Department of Defense surplus property such as weapons, riot shields, tool kits, first aid kits, ATV’s, law enforcement vehicles, and all other related equipment to include technology equipment and other items pending the availability of such items, technology and equipment) L. Ratification of Instructional Materials Selection Committee Nominees for Proclamation 2017 (Budgeted Local Funds - $20,000.00) (Board Policy EFAA [Local/Regulation] requires approval of the Instructional Materials Selection Committee [IMSC] nominees from EPISD campuses for Proclamation 2017) M. Purchases Requiring Board Approval 1. Award of Learning Management System Solution RFP #16-049 (Administration Recommendation: Schoology, Inc.) (Budgeted Local Funds – $1,216,200.00) (To facilitate the workflow between teacher and student, and to provide an online platform for professional development) 2. Award of Art Supplies for Warehouse Stock RFP #16-056 (Administration Recommendation: Blick Art Supplies, Pyramid School Products, Quill Corporation, S & S Worldwide, Inc., School Specialty, Inc., and Standard Stationery Supply Co.) (Budgeted Local Funds – Not to Exceed $750,000.00) (Art supplies will be purchased, as needed, to replenish the District warehouse stock) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Discuss and Take Appropriate Action on Ratification of Memorandum of Understanding between Center Against Sexual & Family Violence, Big Brothers Big Sisters of El Paso, El Paso Child Guidance Center, and El Paso Independent School District for the Office on Violence Against Women Grant (Federal Grant - $90,000.00) (Partners agree to develop, expand, and strengthen prevention and intervention strategies, and provide awareness and safety training in sexual and family violence)
Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. DNA (Local), Performance Appraisal: Evaluation of Teachers (Revisions to local policy reflect District of Innovation status)
& Services, CSP No. 17-005, Project No. 17.439 (Administration Recommendation: Alternative Industrial Maintenance LLC, APCO Building Specialties, Inc., Barrett/Airworks Service Company/HDG Enterprises, Inc., City Fence & Pipe Co., El Paso Rio Electric, Escareño Remodel & Construction Inc., Essential Landscaping & Sprinklers, Inc., F.F. Signs and Crane Service, Hagar Restaurant Service LLC, Johnson Controls, Inc., LVR Commercial Flooring, Martinez Irrigation & Landscapes Inc., PC Automated Controls, Inc., Pride General Contractors, LLC, Prime Irrigation & Landscape, Inc., Southwest G.C.E.P. Inc., The Sprinkler Guy, Trane U.S. Inc., and Wyler Industrial Works Inc.) (Budgeted Local and Federal Funds - $2,400,000.00) (To have approved service providers that handle minor construction trades and job order contracts)
Public Meeting to Discuss the District’s Rating Under the School Financial Integrity Rating System of Texas (FIRST) (To discuss the District’s rating under the School FIRST in accordance with Texas Administrative Code, Title 19, Section 109.1001)
11. Report A. Report on Current State of iPad Fleet in El Paso Independent School District (To provide an update to the Board of Trustees on District iPads) 12. Adjournment
Oct 25, 2016 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Recognition of October 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Recognition of October “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Recognition of October 2016 as Principals Month (To promote and enhance community relations by recognizing school leaders)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 1, 2016, Curriculum & Instruction Committee Meeting 2. September 19, 2016, Finance Committee Meeting 3. September 20, 2016, Special Board of Trustees Meeting 4. September 20, 2016, Board of Trustees Meeting 5. September 28, 2016, Special Board of Trustees Meeting B. Possible Rescheduling of November 15, 2016, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of November 15, 2016, to November 16, 2016, is needed due to the timeline for canvassing the upcoming Bond election) C. Approval of Budget Amendment 1. Purchase of Instructional Technology, Supplies, Software, Campus Security Cameras, and Costs Associated with Extra Duty Pay, Substitutes, Staff Development, and Student Travel as Requested by Various Campuses and Departments (General Operating Funds - $194,575.00) (Amendment will provide proper funding for District operations) D. Approval of Expedited State Waiver from the Texas Education Agency for a Modified Schedule for High School End-of-Course State Testing Days for the 2016-2017, 2017-2018, and 2018-2019 School Years (Texas Education Agency requires districts to submit an expedited waiver application for delayed start days) E. Approval of Memorandums of Understanding between El Paso Independent School District and Education Service Center Region 19 Head Start for Texas Literacy Initiative and Dual Enrollment and between El Paso Independent School District and Headquarters U.S. Army Garrison, Fort Bliss Texas (Fort Bliss Child Development Centers) for the Texas Literacy Initiative (To collaborate with early childhood providers to meet the requirements of the Texas Literacy Initiative) F. Approval of Memorandum of Understanding between Education Service Center–Region 19 and El Paso Independent School District for Internal Migrant Program Support Employee (Title I, Part C [Region 19 Fiscal Agent Funding Allocation] - $70,000.00) (The internal migrant education program support employee will coordinate Migrant Program services to facilitate timely intervention support for migrant students) G. Approval of Amendment to Memorandum of Understanding for The Far West Adult Education Consortium and Workforce Solutions Borderplex; and Approval of Contract Amendments 1 and 2 for the Texas Workforce Commission Adult Education and Literacy Grant between Socorro Independent School District and El Paso Independent School District, Texas Workforce Commission Contract Number 1014AEL000 ($972,887.00) (To continue funding the program and consortium partnership for education and services to adult learners at San Jacinto Learning Center) H. Approval of Agreement between Sun Bowl Association and El Paso Independent School District for Participation in Thanksgiving Day Sun Bowl Parade and Use of EPISD Bleachers for Grandstand Areas (Approval of the agreement will authorize District high school bands and ROTC units to participate in the parade and will promote continued cooperation between El Paso Independent School District and Sun Bowl Association) I. Approval of Services Agreement between El Paso Independent School District, Housing Authority of the City of El Paso, and EduMobile, Inc., for the I Can Read/Yo Puedo Leer Program for Johnson Elementary School Students (This Services Agreement is to provide monthly educational meetings with parents and reading-intervention classes with students from Johnson Elementary School) J. Approval of Services Contract between El Paso Independent School District and TCG Consulting, LP and its Affiliates, JNT Resource Partners, LP dba JEM Resource Partners and TCG Benefits, LLC, Utilizing TCPN Contract #R130701 (TCG is the current administrator of the Section 125 Benefit Plans [Voluntary/Supplemental Benefits Plans] and Online Enrollment Services for EPISD) K. Approval of State Plan of Operations between the State of Texas and El Paso Independent School District Police Department and Approval of Law Enforcement Agency Application for Participation in the 1033/Law Enforcement Support Office Program (To renew the District’s participation in the 1033/Law Enforcement Support Office Program in order to access Department of Defense surplus property such as weapons, riot shields, tool kits, first aid kits, ATV’s, law enforcement vehicles, and all other related equipment to include technology equipment and other items pending the availability of such items, technology and equipment) L. Ratification of Instructional Materials Selection Committee Nominees for Proclamation 2017 (Budgeted Local Funds - $20,000.00) (Board Policy EFAA [Local/Regulation] requires approval of the Instructional Materials Selection Committee [IMSC] nominees from EPISD campuses for Proclamation 2017) M. Purchases Requiring Board Approval 1. Award of Learning Management System Solution RFP #16-049 (Administration Recommendation: Schoology, Inc.) (Budgeted Local Funds – $1,216,200.00) (To facilitate the workflow between teacher and student, and to provide an online platform for professional development) 2. Award of Art Supplies for Warehouse Stock RFP #16-056 (Administration Recommendation: Blick Art Supplies, Pyramid School Products, Quill Corporation, S & S Worldwide, Inc., School Specialty, Inc., and Standard Stationery Supply Co.) (Budgeted Local Funds – Not to Exceed $750,000.00) (Art supplies will be purchased, as needed, to replenish the District warehouse stock) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Discuss and Take Appropriate Action on Ratification of Memorandum of Understanding between Center Against Sexual & Family Violence, Big Brothers Big Sisters of El Paso, El Paso Child Guidance Center, and El Paso Independent School District for the Office on Violence Against Women Grant (Federal Grant - $90,000.00) (Partners agree to develop, expand, and strengthen prevention and intervention strategies, and provide awareness and safety training in sexual and family violence)
Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. DNA (Local), Performance Appraisal: Evaluation of Teachers (Revisions to local policy reflect District of Innovation status)
& Services, CSP No. 17-005, Project No. 17.439 (Administration Recommendation: Alternative Industrial Maintenance LLC, APCO Building Specialties, Inc., Barrett/Airworks Service Company/HDG Enterprises, Inc., City Fence & Pipe Co., El Paso Rio Electric, Escareño Remodel & Construction Inc., Essential Landscaping & Sprinklers, Inc., F.F. Signs and Crane Service, Hagar Restaurant Service LLC, Johnson Controls, Inc., LVR Commercial Flooring, Martinez Irrigation & Landscapes Inc., PC Automated Controls, Inc., Pride General Contractors, LLC, Prime Irrigation & Landscape, Inc., Southwest G.C.E.P. Inc., The Sprinkler Guy, Trane U.S. Inc., and Wyler Industrial Works Inc.) (Budgeted Local and Federal Funds - $2,400,000.00) (To have approved service providers that handle minor construction trades and job order contracts)
Public Meeting to Discuss the District’s Rating Under the School Financial Integrity Rating System of Texas (FIRST) (To discuss the District’s rating under the School FIRST in accordance with Texas Administrative Code, Title 19, Section 109.1001)
11. Report A. Report on Current State of iPad Fleet in El Paso Independent School District (To provide an update to the Board of Trustees on District iPads) 12. Adjournment