1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Coronado and Franklin High School Bands (To promote and enhance community relations by recognizing students)
Recognition of Fred Morales, Micro-Historian and Community Member (To promote and enhance community relations by recognizing students)
Recognition of December 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Recognition of December 2016 Partner In Education of the Month (To promote and enhance community relations by recognizing Partners In Education
Recognition of 2016 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. November 2, 2016, Curriculum & Instruction Committee Meeting 2. November 16, 2016, Special Board of Trustees Meeting 3. November 16, 2016, Board of Trustees Meeting 4. November 29, 2016, Special Board of Trustees Meeting-Tier II Training 5. November 29, 2016, Finance Committee Meeting 6. November 30, 2016, Policy Committee Meeting B. Approval of Additions to State Legislative Agenda (To add two items to the previously Board approved State Legislative Agenda) C. Approval of Budget Amendments 1. Payment of Costs Related to Security Cameras, Equipment Rental Costs, Supplies, Sound System, Student/Teacher Travel Related Costs and Costs Associated with the Implementation of World of Work Labs and EPISD Dashboards (General Operating Funds - $186,684.00) (Amendment will provide proper funding for District operations) 2. Increase Budget Allocation for the Installation of Video Surveillance Equipment in Special Education Settings (Unreserved/Undesignated Fund Balance - $130,950.00) (Amendment will provide proper funding for District compliance with Texas Education Code §29.022 – Senate Bill 507) D. Adoption of the Local Government Investment Cooperative (LOGIC) Resolution (The District would like to invest in the LOGIC Investment Pool) E. Approval of Revisions to the 2016-2017 Student Code of Conduct (To implement updates to the Student Code of Conduct) F. Approval of 2016-2017 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal], Planning and Decision-Making Process, requires that the Board annually approve campus and District performance objectives) G. Authorization of District Official to Access Texas Education Agency Reporting Systems: Texas Education Agency Login (TEAL) and Texas Education Agency Secure Environment (TEASE) (To provide timely reporting of District data and approval of grants as required by Texas Education Agency) H Approval of Interlocal Agreement between El Paso Independent School District and University of Texas Health Science Center at Houston for Teens Against Tobacco Use (TATU) (Paso del Norte Health Foundation Grant - $117,938.00) (The implementation of this Interlocal Agreement will allow EPISD to work in conjunction with the University of Texas Health Science Center at Houston to evaluate and support the TATU program at the District and campus level) I. Approval of Amendment to Contract for Continued Participation in the Army Youth Program in Your Neighborhood (AYPYN), through September 30, 2017 (AYPYN is a beneficial after-school program for students at seven EPISD campuses) J. Purchase Requiring Board Approval 1. Purchase Public Safety and Surveillance Supplies, Equipment, Software, Services, Support, and Upgrades Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) Buyboard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA) Schedules, and US Communities (Budgeted Federal, State, and Local Funds - $2,000,000.00) (To support the District’s surveillance, SB507, and public safety needs) K. E-Rate Funding Year 2017-2018 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Third Option to Extend Telecommunication Services CSP #14-048 for E-Rate Funding Year 2017 to AT&T (Budgeted Local Funds - $1,688,800.00 with E-Rate discounting this amount by 20%) (To provide local telephone services to all campuses and administrative offices) 2. Third Option to Extend Direct Fiber Optic Data Services RFP #14-049 for E-Rate Funding Year 2017 to Conterra Broadband Services, LLC (Budgeted Local Funds - $1,499,832.00 with E-Rate discounting this amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices) L. Approval of Final Payment for Construction Contract – Chapin HS Classroom and Field House Addition, CSP No. 15-029, Project No. 14.566 to Urban Associates, Inc. (2007 Bond Funds - $215,645.80) (Approval is needed to proceed with final payment for the project as per Board Policy) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Approval of Implementation Plan for the Education Center Complex Relocation (The Industrial Site Lease requires that the Implementation Plan be approved by the Board)
Certification of Required Hours of Continuing Education for Board Members (To comply with requirements by the Texas Administrative Code as it pertains to Board Member Continuing Education)
2007 Bond Program Update (To present an update on the 2007 Bond Program construction progress)
Discuss and Take Appropriate Action on 2016 Bond Oversight Committee Selection (To present 2016 Bond Oversight Committee selection for approval)
Discuss and Take Appropriate Action on Proposed 2007 Bond Program Fund Reallocation (Approval of the proposed 2007 Bond Fund Reallocation Project list will authorize administration to proceed with implementation of these projects to be funded with 2007 proceeds)
Discuss and Take Appropriate Action on Approval of Service Contract for Bond Program Management Services RFQ No. 17-001, Project No. 17-510 (2016 Bond Fund) (To provide Bond Program Management Services in connection with the developing EPISD 2016 Bond Program addressing existing and future PreK-12 campus facility needs)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to a Resolution Relating to Establishing the El Paso Independent School District’s Intention for the Prior Lawful Expenditure of Funds Relating to Constructing of Various School District Improvements from Proceeds of the Unlimited Tax School Building Bonds, Series 2017, and Authorizing Other Matters Incident and Related Thereto (The District would like to begin working on bond projects prior to receiving the funds)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to the Issuance and Sale of El Paso Independent School District Unlimited Tax School Building Bonds, Series 2017, Including the Adoption of an Order Authorizing the Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and Delegating Certain Matters Relating to the Sale and Issuance of Such Bonds to Authorized Officials of the District (The District would like to issue a portion of the bonds that were approved on November 8, 2016)
Discuss and Take Appropriate Action on Revisions to 2017-2018 School Calendar (To approve proposed revisions to the 2017-18 school calendar that have been proposed by DEIC, reviewed by administration, and posted for community feedback on the District website)
Discuss and Take Appropriate Action on Adoption of Resolution in Support of Development, Relief, and Education for Alien Minors (DREAMers) and Their Families in El Paso, Texas (The proposed resolution will support a bi-partisan effort in Congress to enact comprehensive immigration reform and provide DREAMers, along with other undocumented immigrants, a path to citizenship)
Discuss and Take Appropriate Action on Adoption of Resolution Repealing the A-F Accountability Rating System for Texas Public Schools (The proposed resolution calls on the Texas Legislature to repeal the A-F letter-grade school and district rating system that will be implemented in the 2017-2018 school year as part of House Bill 2804, passed by the Legislature in 2015)
Discuss and Take Appropriate Action on Adoption of Resolution in Support of Establishing a Law School in El Paso, Texas (To support efforts by the Law School Initiative to establish a law school in El Paso)
J. Discuss and Take Appropriate Action on Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Board Policy BDB (Local): Board Internal Organization, Internal Committees (To incorporate a charter that sets forth the purpose, authority, composition, and responsibilities of the Board Audit Committee) 2. Board Policy CFC (Local): Accounting, Audits (To streamline the Chief Internal Auditor’s evaluation process, update policy language to align with Institute of Internal Auditor’s standards, and remove duplicate language addressed in policy) 3. Board Policy DNB (Local): Performance Appraisal, Evaluation of Campus Administrators (Revisions to local policy reflect the District’s use of the Texas Principal Evaluation and Support System [TPESS] as its appraisal instrument for principals) 4. Board Policy FL (Local): Student Records (To classify student directory information) 12. Adjournment
Dec 20, 2016 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Coronado and Franklin High School Bands (To promote and enhance community relations by recognizing students)
Recognition of Fred Morales, Micro-Historian and Community Member (To promote and enhance community relations by recognizing students)
Recognition of December 2016 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
Recognition of December 2016 Partner In Education of the Month (To promote and enhance community relations by recognizing Partners In Education
Recognition of 2016 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. November 2, 2016, Curriculum & Instruction Committee Meeting 2. November 16, 2016, Special Board of Trustees Meeting 3. November 16, 2016, Board of Trustees Meeting 4. November 29, 2016, Special Board of Trustees Meeting-Tier II Training 5. November 29, 2016, Finance Committee Meeting 6. November 30, 2016, Policy Committee Meeting B. Approval of Additions to State Legislative Agenda (To add two items to the previously Board approved State Legislative Agenda) C. Approval of Budget Amendments 1. Payment of Costs Related to Security Cameras, Equipment Rental Costs, Supplies, Sound System, Student/Teacher Travel Related Costs and Costs Associated with the Implementation of World of Work Labs and EPISD Dashboards (General Operating Funds - $186,684.00) (Amendment will provide proper funding for District operations) 2. Increase Budget Allocation for the Installation of Video Surveillance Equipment in Special Education Settings (Unreserved/Undesignated Fund Balance - $130,950.00) (Amendment will provide proper funding for District compliance with Texas Education Code §29.022 – Senate Bill 507) D. Adoption of the Local Government Investment Cooperative (LOGIC) Resolution (The District would like to invest in the LOGIC Investment Pool) E. Approval of Revisions to the 2016-2017 Student Code of Conduct (To implement updates to the Student Code of Conduct) F. Approval of 2016-2017 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal], Planning and Decision-Making Process, requires that the Board annually approve campus and District performance objectives) G. Authorization of District Official to Access Texas Education Agency Reporting Systems: Texas Education Agency Login (TEAL) and Texas Education Agency Secure Environment (TEASE) (To provide timely reporting of District data and approval of grants as required by Texas Education Agency) H Approval of Interlocal Agreement between El Paso Independent School District and University of Texas Health Science Center at Houston for Teens Against Tobacco Use (TATU) (Paso del Norte Health Foundation Grant - $117,938.00) (The implementation of this Interlocal Agreement will allow EPISD to work in conjunction with the University of Texas Health Science Center at Houston to evaluate and support the TATU program at the District and campus level) I. Approval of Amendment to Contract for Continued Participation in the Army Youth Program in Your Neighborhood (AYPYN), through September 30, 2017 (AYPYN is a beneficial after-school program for students at seven EPISD campuses) J. Purchase Requiring Board Approval 1. Purchase Public Safety and Surveillance Supplies, Equipment, Software, Services, Support, and Upgrades Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) Buyboard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA) Schedules, and US Communities (Budgeted Federal, State, and Local Funds - $2,000,000.00) (To support the District’s surveillance, SB507, and public safety needs) K. E-Rate Funding Year 2017-2018 from Universal Service Administrative Company (USAC) Schools and Libraries Division 1. Third Option to Extend Telecommunication Services CSP #14-048 for E-Rate Funding Year 2017 to AT&T (Budgeted Local Funds - $1,688,800.00 with E-Rate discounting this amount by 20%) (To provide local telephone services to all campuses and administrative offices) 2. Third Option to Extend Direct Fiber Optic Data Services RFP #14-049 for E-Rate Funding Year 2017 to Conterra Broadband Services, LLC (Budgeted Local Funds - $1,499,832.00 with E-Rate discounting this amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices) L. Approval of Final Payment for Construction Contract – Chapin HS Classroom and Field House Addition, CSP No. 15-029, Project No. 14.566 to Urban Associates, Inc. (2007 Bond Funds - $215,645.80) (Approval is needed to proceed with final payment for the project as per Board Policy) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Approval of Implementation Plan for the Education Center Complex Relocation (The Industrial Site Lease requires that the Implementation Plan be approved by the Board)
Certification of Required Hours of Continuing Education for Board Members (To comply with requirements by the Texas Administrative Code as it pertains to Board Member Continuing Education)
2007 Bond Program Update (To present an update on the 2007 Bond Program construction progress)
Discuss and Take Appropriate Action on 2016 Bond Oversight Committee Selection (To present 2016 Bond Oversight Committee selection for approval)
Discuss and Take Appropriate Action on Proposed 2007 Bond Program Fund Reallocation (Approval of the proposed 2007 Bond Fund Reallocation Project list will authorize administration to proceed with implementation of these projects to be funded with 2007 proceeds)
Discuss and Take Appropriate Action on Approval of Service Contract for Bond Program Management Services RFQ No. 17-001, Project No. 17-510 (2016 Bond Fund) (To provide Bond Program Management Services in connection with the developing EPISD 2016 Bond Program addressing existing and future PreK-12 campus facility needs)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to a Resolution Relating to Establishing the El Paso Independent School District’s Intention for the Prior Lawful Expenditure of Funds Relating to Constructing of Various School District Improvements from Proceeds of the Unlimited Tax School Building Bonds, Series 2017, and Authorizing Other Matters Incident and Related Thereto (The District would like to begin working on bond projects prior to receiving the funds)
Consider and Take Appropriate Action with Respect to All Matters Incident and Related to the Issuance and Sale of El Paso Independent School District Unlimited Tax School Building Bonds, Series 2017, Including the Adoption of an Order Authorizing the Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and Delegating Certain Matters Relating to the Sale and Issuance of Such Bonds to Authorized Officials of the District (The District would like to issue a portion of the bonds that were approved on November 8, 2016)
Discuss and Take Appropriate Action on Revisions to 2017-2018 School Calendar (To approve proposed revisions to the 2017-18 school calendar that have been proposed by DEIC, reviewed by administration, and posted for community feedback on the District website)
Discuss and Take Appropriate Action on Adoption of Resolution in Support of Development, Relief, and Education for Alien Minors (DREAMers) and Their Families in El Paso, Texas (The proposed resolution will support a bi-partisan effort in Congress to enact comprehensive immigration reform and provide DREAMers, along with other undocumented immigrants, a path to citizenship)
Discuss and Take Appropriate Action on Adoption of Resolution Repealing the A-F Accountability Rating System for Texas Public Schools (The proposed resolution calls on the Texas Legislature to repeal the A-F letter-grade school and district rating system that will be implemented in the 2017-2018 school year as part of House Bill 2804, passed by the Legislature in 2015)
Discuss and Take Appropriate Action on Adoption of Resolution in Support of Establishing a Law School in El Paso, Texas (To support efforts by the Law School Initiative to establish a law school in El Paso)
J. Discuss and Take Appropriate Action on Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Board Policy BDB (Local): Board Internal Organization, Internal Committees (To incorporate a charter that sets forth the purpose, authority, composition, and responsibilities of the Board Audit Committee) 2. Board Policy CFC (Local): Accounting, Audits (To streamline the Chief Internal Auditor’s evaluation process, update policy language to align with Institute of Internal Auditor’s standards, and remove duplicate language addressed in policy) 3. Board Policy DNB (Local): Performance Appraisal, Evaluation of Campus Administrators (Revisions to local policy reflect the District’s use of the Texas Principal Evaluation and Support System [TPESS] as its appraisal instrument for principals) 4. Board Policy FL (Local): Student Records (To classify student directory information) 12. Adjournment