Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Journal of Mathematics Education Student Publication (To promote the academic achievements of students in the District)
Recognition of February 2017 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
5. Recognition of February 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education) 6. Presentation of February 2017 “I Am EPISD” Awards (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 11, 2017, Internal Audit Committee Meeting 2. January 17, 2017, Special Board of Trustees Meeting 3. January 17, 2017, Board of Trustees Meeting 4. January 23, 2017, Finance Committee Meeting 5. February 2, 2017, Curriculum & Instruction Committee Meeting 6. February 7, 2017, Special Board of Trustees Meeting 7. February 13, 2017, Facilities Committee Meeting B. Approval of Budget Amendment for Costs Related to Purchase of Supplies, Technology, Benchmark Assessments, Textbook Costs and Funding Reclassification of Personnel and Related Costs (General Operating Funds - $4,732,363.00) (Amendment will provide proper funding for District operations) C. Approval of Contract for Election Services with the El Paso County Elections Administrator, Joint Election Resolution, Interlocal Governmental Agreement for Joint Election with the City of El Paso (Budgeted Local Funds - $50,152.43) (To facilitate the May 6, 2017, Trustee Election) D. Approval of 2017 Polling Place Agreement between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the May 2017 Uniform Election, the June 2017 Runoff Election contingent on May 2017 Uniform Election) E. Approval of Certification of Instructional Materials and Expenditures for Proclamation 2017 State Textbooks in Languages Other Than English (LOTE), Career and Technology Education (CTE) for the 2017-2018 School Year (Instructional Materials Allotment & Local Funds – $4,600,000.00) (The State Board of Education [SBOE] issued Proclamation 2017 which calls for the adoption and implementation of instructional materials in Languages Other Than English, Career and Technology, and Algebraic Reasoning) F. Purchases Requiring Board Approval 1. Award of Automotive Parts, Equipment, and Supplies Catalog Discount RFP #17-030 (Administration Recommendation: 1-800 Radiator and A/C of El Paso; Advance Stores Co. Inc. (Carquest); Alamo Industries, Inc.; Alamo Glass Pros; Brewer Oil Company; Buck’s Wheel & Equipment Co.; BXW Rebuilders; Chalk’s Truck Parts; GVMI Inc. (NAPA); Heavy Duty Bus Parts Inc.; Magic Muffler and Brake Center; O’Reilly Auto Enterprises, LLC; Reliable Transmission Service-Texas, LLC.; Rush Truck Center; Tire Centers, LLC; TexStar (LA Professional Services); Unity School Bus; USD, Inc.; and Wofford Truck Parts) (Budgeted Local, State, and Federal Funds - $700,000.00) (To provide the District with discount offers and pricing for automotive parts and supplies) 2. Award of Supplemental Automotive Parts, Equipment, Services, and Supplies Catalog Discount RFP #17-033 (Administration Recommendation: AD Wrecker Service Inc.; Amerigas Propane, L.P.; Apy Color Supply Inc.; Autonation Ford South Ft. Worth; Auto Plus Auto Parts & The Pep Boys Manny, Mo & Jack; Batteries Plus Bulbs 442; Blue Star Bus Sales; Border International LP dba Border International Trucks; Brewer Oil Co.; Bridgestone Hose Power, LLC; Car Parts Machine; DH-United Fueling Solutions, Inc.; Day Automatic Transmission Inc.; Desert Haven Trailer Co. (Western Fleet Services, Inc.); Dunn Edwards Corp.; El Paso Bolt & Screw Co. Inc.; El Paso Superglass, Inc.; Emmett Radiator Service, Inc.; Fastenal Co.; Fleetpride, Inc.; Green Land General Industrial Services LLC; MHC Kenworth/Ford; Mike & Son Machine Shop; O’Reilly Auto Enterprises LLC, dba O’Reilly Auto Parts; RGC Technologies, Inc.; South Plains Implement; Transmission Jobber Supply; and Truck Pro) (Budgeted Local, State, and Federal Funds - $700,000.00) (To provide the District with discount offers and pricing for automotive parts and supplies) 3. Expenditures to Creative Bus Sales for Eleven (11) 2017 Model, 14-Passenger Type A Multi-Function School Activity Buses, and One (1) 12-Passenger Type A Multi-Function School Activity Bus with Wheelchair Accessibility, Utilizing BuyBoard Cooperative Purchasing Contract #459-14, School Buses, Options and Parts (Budgeted Local Funds - $687,678.00) (To purchase Multi-Function School Activity Buses to transport students to and from public schools and school related activities) G. Approval of Fifth Amendment to Purchase Contract and Development Agreement with EPT Mesa Development, L.P. (Amend the February 16, 2009, agreement to memorialize that EPT has changed the engineering company that will provide notice of completion of work to EPISD) H. Approval of Traffic Signal Agreement between El Paso Independent School District and the City of El Paso (2007 Bond Funds - $186,353.00) (Approval required to proceed with installation of school zone flashers) I. Approval of Construction Contract - Mesita Drainage and Landscape Improvements, CSP No. 17-012, Project No. 17.602 (Administration Recommendation: Prime Irrigation & Landscape, Inc.) (Operating Funds - $113,997.40) (Approval required for new grading, drainage swales and landscaping) J. Approval of Final Payment for Construction Contracts 1. Multipurpose Classrooms Group 7A, CSP No. 15-012, Project No. 14.562A to Lloyd Hamilton Construction, Inc. (2007 Bond Funds - $35,764.12) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Wiggs MS Fieldhouse Locker Room HVAC Upgrades, CSP No. 16-019, Project No. 16.589 to Sunlight Enterprises Co., Inc. (Operating Funds - $21,676.31) (Approval is needed to proceed with final payment for the project as per Board Policy) 3. Gamble Warehouse Roofing Upgrades, CSP No. 16-055, Project No. 16.594 to Roof Toppers, Inc. (Operating Funds - $21,177.82) (Approval is needed to proceed with final payment for the project as per Board Policy) K. Report of Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code §44.0331) L. Approval of Second Quarter Financial Reports for Fiscal Year 2016-2017 (To inform the Board of the District’s Financial Status at the end of the second quarter for Fiscal Year 2016-2017) M. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Report - Update on Active Learning Framework Implementation (To communicate progress on the Active Learning Framework implementation, including teacher growth and bright spots)
Discuss and Take Appropriate Action on Certification of Unopposed Candidate for Single Member Trustee District 3 and Proposed Declaration that Unopposed Candidate be Elected to Office (To comply with Sections §2.052 and §2.053 of the Texas Election Code)
Discuss and Take Appropriate Action on Adoption of Resolution to Designate all El Paso Independent Schools as Welcoming and Protective to the Fullest Extent of the Law (The proposed resolution designates all schools to be as welcoming and protecting as possible)
Discuss and Take Appropriate Action on EPISD Girls School Location and Facility Needs (2007 Bond Funds - $400,000.00) (To provide an update on the location and facility needs for EPISD Girls School)
Meeting to be Closed Under Sections 551.071 and 551.072 of the Texas Government Code as follows: A. Consultation with Legal Counsel Concerning Legal Issue Relating To: 1. Deliberation of Potential Real Property Acquisitions for Central Office and Administration Supporting the Educational Needs of the Students of the School District; Pursuant to Texas Government Code Sections 551.071 and 551.072 2. Deliberation of the Acquisition of Real Property and Improvements from El Paso County Community College District for the Relocation of the School District’s Central Office and Administration Supporting the Education Needs of the Students of the School District, the Real Property and Improvements are located at 1100 and 1014 North Stanton, El Paso, Texas, and are further described as follows: 1. 1100 North Stanton: All of Block 9 and a Closed Alley, Alexander Addition, City of El Paso, El Paso County, Texas as Reflected in the Warranty Deed File as Document Number 20110075973 in the El Paso County Clerk’s Office, The Land Area is Estimated to be 67,605 Square Feet or 1.552 acres; and 2. 1014 North Stanton: All of Fractional Block 3 a/k/a Block 3F, Alexander Addition, City of El Paso, El Paso County, Texas, Estimated to Consist of 1.5519 Acres, or 67,600 Square Feet of Vacant Land; Pursuant to Texas Government Code Sections 551.071 and 551.072
12. Discuss and Take Appropriate Action Regarding the Relocation of Central Office and Administration Supporting the Educational Needs of the Students of the School District (To allow the Board to take action if needed) 13. Discuss and Take Appropriate Action to Adopt a Resolution Approving the Purchase of Real Property and Improvements from El Paso County Community College District for the Relocation of the School District’s Central Office and Administration Supporting the Education Needs of the Students of the School District, the Real Property and Improvements are located at 1100 and 1014 North Stanton, El Paso, Texas, and are further described as follows: 1. 1100 North Stanton: All of Block 9 and a Closed Alley, Alexander Addition, City of El Paso, El Paso County, Texas as Reflected in the Warranty Deed File as Document Number 20110075973 in the El Paso County Clerk’s Office, The Land Area is Estimated to be 67,605 Square Feet or 1.552 acres; and 2. 1014 North Stanton: All of Fractional Block 3 a/k/a Block 3F, Alexander Addition, City of El Paso, El Paso County, Texas, Estimated to Consist of 1.5519 Acres, or 67,600 Square Feet of Vacant Land (To allow the Board to take action if needed) 14. Adjournment
Feb 28, 2017 Board of Trustees
Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Journal of Mathematics Education Student Publication (To promote the academic achievements of students in the District)
Recognition of February 2017 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
5. Recognition of February 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education) 6. Presentation of February 2017 “I Am EPISD” Awards (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 11, 2017, Internal Audit Committee Meeting 2. January 17, 2017, Special Board of Trustees Meeting 3. January 17, 2017, Board of Trustees Meeting 4. January 23, 2017, Finance Committee Meeting 5. February 2, 2017, Curriculum & Instruction Committee Meeting 6. February 7, 2017, Special Board of Trustees Meeting 7. February 13, 2017, Facilities Committee Meeting B. Approval of Budget Amendment for Costs Related to Purchase of Supplies, Technology, Benchmark Assessments, Textbook Costs and Funding Reclassification of Personnel and Related Costs (General Operating Funds - $4,732,363.00) (Amendment will provide proper funding for District operations) C. Approval of Contract for Election Services with the El Paso County Elections Administrator, Joint Election Resolution, Interlocal Governmental Agreement for Joint Election with the City of El Paso (Budgeted Local Funds - $50,152.43) (To facilitate the May 6, 2017, Trustee Election) D. Approval of 2017 Polling Place Agreement between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the May 2017 Uniform Election, the June 2017 Runoff Election contingent on May 2017 Uniform Election) E. Approval of Certification of Instructional Materials and Expenditures for Proclamation 2017 State Textbooks in Languages Other Than English (LOTE), Career and Technology Education (CTE) for the 2017-2018 School Year (Instructional Materials Allotment & Local Funds – $4,600,000.00) (The State Board of Education [SBOE] issued Proclamation 2017 which calls for the adoption and implementation of instructional materials in Languages Other Than English, Career and Technology, and Algebraic Reasoning) F. Purchases Requiring Board Approval 1. Award of Automotive Parts, Equipment, and Supplies Catalog Discount RFP #17-030 (Administration Recommendation: 1-800 Radiator and A/C of El Paso; Advance Stores Co. Inc. (Carquest); Alamo Industries, Inc.; Alamo Glass Pros; Brewer Oil Company; Buck’s Wheel & Equipment Co.; BXW Rebuilders; Chalk’s Truck Parts; GVMI Inc. (NAPA); Heavy Duty Bus Parts Inc.; Magic Muffler and Brake Center; O’Reilly Auto Enterprises, LLC; Reliable Transmission Service-Texas, LLC.; Rush Truck Center; Tire Centers, LLC; TexStar (LA Professional Services); Unity School Bus; USD, Inc.; and Wofford Truck Parts) (Budgeted Local, State, and Federal Funds - $700,000.00) (To provide the District with discount offers and pricing for automotive parts and supplies) 2. Award of Supplemental Automotive Parts, Equipment, Services, and Supplies Catalog Discount RFP #17-033 (Administration Recommendation: AD Wrecker Service Inc.; Amerigas Propane, L.P.; Apy Color Supply Inc.; Autonation Ford South Ft. Worth; Auto Plus Auto Parts & The Pep Boys Manny, Mo & Jack; Batteries Plus Bulbs 442; Blue Star Bus Sales; Border International LP dba Border International Trucks; Brewer Oil Co.; Bridgestone Hose Power, LLC; Car Parts Machine; DH-United Fueling Solutions, Inc.; Day Automatic Transmission Inc.; Desert Haven Trailer Co. (Western Fleet Services, Inc.); Dunn Edwards Corp.; El Paso Bolt & Screw Co. Inc.; El Paso Superglass, Inc.; Emmett Radiator Service, Inc.; Fastenal Co.; Fleetpride, Inc.; Green Land General Industrial Services LLC; MHC Kenworth/Ford; Mike & Son Machine Shop; O’Reilly Auto Enterprises LLC, dba O’Reilly Auto Parts; RGC Technologies, Inc.; South Plains Implement; Transmission Jobber Supply; and Truck Pro) (Budgeted Local, State, and Federal Funds - $700,000.00) (To provide the District with discount offers and pricing for automotive parts and supplies) 3. Expenditures to Creative Bus Sales for Eleven (11) 2017 Model, 14-Passenger Type A Multi-Function School Activity Buses, and One (1) 12-Passenger Type A Multi-Function School Activity Bus with Wheelchair Accessibility, Utilizing BuyBoard Cooperative Purchasing Contract #459-14, School Buses, Options and Parts (Budgeted Local Funds - $687,678.00) (To purchase Multi-Function School Activity Buses to transport students to and from public schools and school related activities) G. Approval of Fifth Amendment to Purchase Contract and Development Agreement with EPT Mesa Development, L.P. (Amend the February 16, 2009, agreement to memorialize that EPT has changed the engineering company that will provide notice of completion of work to EPISD) H. Approval of Traffic Signal Agreement between El Paso Independent School District and the City of El Paso (2007 Bond Funds - $186,353.00) (Approval required to proceed with installation of school zone flashers) I. Approval of Construction Contract - Mesita Drainage and Landscape Improvements, CSP No. 17-012, Project No. 17.602 (Administration Recommendation: Prime Irrigation & Landscape, Inc.) (Operating Funds - $113,997.40) (Approval required for new grading, drainage swales and landscaping) J. Approval of Final Payment for Construction Contracts 1. Multipurpose Classrooms Group 7A, CSP No. 15-012, Project No. 14.562A to Lloyd Hamilton Construction, Inc. (2007 Bond Funds - $35,764.12) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Wiggs MS Fieldhouse Locker Room HVAC Upgrades, CSP No. 16-019, Project No. 16.589 to Sunlight Enterprises Co., Inc. (Operating Funds - $21,676.31) (Approval is needed to proceed with final payment for the project as per Board Policy) 3. Gamble Warehouse Roofing Upgrades, CSP No. 16-055, Project No. 16.594 to Roof Toppers, Inc. (Operating Funds - $21,177.82) (Approval is needed to proceed with final payment for the project as per Board Policy) K. Report of Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code §44.0331) L. Approval of Second Quarter Financial Reports for Fiscal Year 2016-2017 (To inform the Board of the District’s Financial Status at the end of the second quarter for Fiscal Year 2016-2017) M. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Report - Update on Active Learning Framework Implementation (To communicate progress on the Active Learning Framework implementation, including teacher growth and bright spots)
Discuss and Take Appropriate Action on Certification of Unopposed Candidate for Single Member Trustee District 3 and Proposed Declaration that Unopposed Candidate be Elected to Office (To comply with Sections §2.052 and §2.053 of the Texas Election Code)
Discuss and Take Appropriate Action on Adoption of Resolution to Designate all El Paso Independent Schools as Welcoming and Protective to the Fullest Extent of the Law (The proposed resolution designates all schools to be as welcoming and protecting as possible)
Discuss and Take Appropriate Action on EPISD Girls School Location and Facility Needs (2007 Bond Funds - $400,000.00) (To provide an update on the location and facility needs for EPISD Girls School)
Meeting to be Closed Under Sections 551.071 and 551.072 of the Texas Government Code as follows: A. Consultation with Legal Counsel Concerning Legal Issue Relating To: 1. Deliberation of Potential Real Property Acquisitions for Central Office and Administration Supporting the Educational Needs of the Students of the School District; Pursuant to Texas Government Code Sections 551.071 and 551.072 2. Deliberation of the Acquisition of Real Property and Improvements from El Paso County Community College District for the Relocation of the School District’s Central Office and Administration Supporting the Education Needs of the Students of the School District, the Real Property and Improvements are located at 1100 and 1014 North Stanton, El Paso, Texas, and are further described as follows: 1. 1100 North Stanton: All of Block 9 and a Closed Alley, Alexander Addition, City of El Paso, El Paso County, Texas as Reflected in the Warranty Deed File as Document Number 20110075973 in the El Paso County Clerk’s Office, The Land Area is Estimated to be 67,605 Square Feet or 1.552 acres; and 2. 1014 North Stanton: All of Fractional Block 3 a/k/a Block 3F, Alexander Addition, City of El Paso, El Paso County, Texas, Estimated to Consist of 1.5519 Acres, or 67,600 Square Feet of Vacant Land; Pursuant to Texas Government Code Sections 551.071 and 551.072
12. Discuss and Take Appropriate Action Regarding the Relocation of Central Office and Administration Supporting the Educational Needs of the Students of the School District (To allow the Board to take action if needed) 13. Discuss and Take Appropriate Action to Adopt a Resolution Approving the Purchase of Real Property and Improvements from El Paso County Community College District for the Relocation of the School District’s Central Office and Administration Supporting the Education Needs of the Students of the School District, the Real Property and Improvements are located at 1100 and 1014 North Stanton, El Paso, Texas, and are further described as follows: 1. 1100 North Stanton: All of Block 9 and a Closed Alley, Alexander Addition, City of El Paso, El Paso County, Texas as Reflected in the Warranty Deed File as Document Number 20110075973 in the El Paso County Clerk’s Office, The Land Area is Estimated to be 67,605 Square Feet or 1.552 acres; and 2. 1014 North Stanton: All of Fractional Block 3 a/k/a Block 3F, Alexander Addition, City of El Paso, El Paso County, Texas, Estimated to Consist of 1.5519 Acres, or 67,600 Square Feet of Vacant Land (To allow the Board to take action if needed) 14. Adjournment