Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Student Receiving the Texas PTA Overall Award of Excellence in the Film Category (To promote the academic achievements of students in the District)
Presentation of April 2017 “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 21, 2017, Special Board of Trustees Meeting 2. March 21, 2017, Board of Trustees Meeting 3. March 29, 2017, Finance Committee Meeting 4. April 4, 2017, Special Board of Trustees Meeting 5. April 5, 2017, Policy Committee Meeting 6. April 6, 2017, Curriculum & Instruction Committee Meeting B. Possible Rescheduling of June 27, 2017, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 27, 2017, to June 28, 2017, is needed due to scheduling conflicts) C. Approval of Budget Amendment for Costs Related to Summer Enrichment Program, Curriculum Writing, Support District Initiatives Within the Innovation Division and Maintenance Materials (General Operating Funds - $265,455.00) (Amendment will provide proper funding for District operations and increase revenue) D. Approval of Out-of-State, In-State and Over-Age Monthly Tuition Rates for 2017-2018 School Year (To approve tuition charges for Out-of-District and Special Program students) E. Approval of Memorandum of Understanding between William Beaumont Army Medical Center (WBAMC) and El Paso Independent School District for School Behavioral Program for Military Children and Families at Bliss, Milam, Powell and Logan Elementary Schools (To establish terms and conditions between WBAMC and EPISD in order to provide consultation and training for school staff and to offer behavior health services to military dependent children and adolescents) F. Approval of Revised Memorandum of Understanding between El Paso Independent School District (EPISD) and Texas Tech University Health Sciences Center (TTUHSC) on behalf of Gayle Greve Hunt School of Nursing (GGHSON) to Increase the Number of EPISD Graduates Completing a College Education in the Fields of Sciences, Technology, Engineering, and Math (STEM) (Students enrolled in the Franklin High School Sciences, Technology, Engineering, Arts, and Mathematics [STEAM] program will be encouraged to transfer to Texas Tech University Health Sciences Center Gayle Greve Hunt School of Nursing to complete a baccalaureate nursing degree) G. Approval of Instructional Materials Allotment and TEKS Certification 2017-2018 (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 2017-2018 school year) H. Purchases Requiring Board Approval 1. Purchase Appleton Summer Labs Learning Program Utilizing ESC Region 19 Allied States Cooperative Contract RFP #16-7200, Consulting, Staff Development and Related – (Budgeted State, Local and Federal Funds - $1,512,000.00) (Summer Labs functions as a true extension of the school year by engaging students in a variety of educational experiences: application, reinforcement, and extension of skills and concepts taught during the school year; hands-on investigation of STEAM [Science, Technology, Engineering Arts, and Math] concepts; and the development of students’ communication, problem-solving, and teamwork skills) 2. Purchase Renaissance Flow Assessment Bundle to Include STAR 360 Comprehensive K-12 Formative Assessment Suite; English In A Flash (EIAF); Accelerated Reading 360 (AR 360) and Accelerated Math (AM) with Annual Hosting Fees, from Renaissance Learning, Inc., Utilizing BuyBoard Contract #487-15, Instructional Materials, Classroom/Teaching Supplies and Equipment (Budgeted State, Local and Federal Funds - $1,229,913.84) (These assessments are designed to provide teachers and principals with reliable and valid data instantly so that they can target instruction, monitor progress, provide students with the most appropriate instructional materials, and intervene with at-risk students) 3. Purchase Annual Food Products, Fresh Fruits, and Vegetables, Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $13,500,000.00) (Food and produce are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement, RFP #14-7065, Produce Delivery and Related Services (Budgeted Federal Funds - $3,000,000.00) (To purchase produce that is a required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Expenditures for Commodity Food Processing Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,646,025.00) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 6. Additional Expenditures to InSync Education, Utilizing Region 19 Allied States Cooperative, RFP #15-7162, for Competency-Based Professional Development Program for Dual Language Teachers (Budgeted Local and SCE Funds – Additional $40,000.00) (Board approval is required for the continued implementation and growth of the EPISD Dual Language Program) 7. Additional Expenditures to Blackboard, Utilizing Region 19 Allied States Cooperative, RFP #15-7162 (Budgeted Local Funds – Additional $68,425.00) (Blackboard will provide EPISD with license software, support and/or services for notifications) I. Approval of Commercial Storage and Delivery Service of United States Department of Agriculture (USDA) Donated Food from Dee’s Food Service (Budgeted Federal Funds - $350,000.00) (Dee’s Food Service is the Texas Department of Agriculture’s approved supplier for Region 7 and the District’s USDA donated food items) J. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in Business Entity Affidavits for 2016-2017 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) K. Approval of Final Payment for Construction Contract – Bowie High School Chiller Replacement, CSP No. 16-033, Project No. 16.590 to Desert Contracting, LLC. (Budgeted Operating Funds - $38,152.85) (Approval is needed to proceed with final payment for the project as per Board Policy) L. Approval of Change Order No. 2 for Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D to Banes General Contractors, Inc. (2007 Bond Funds – Credit: $509,183.63) (Approval of a contract time extension [53 calendar days] and a credit approval associated with the revised scope of work due to the reconstruction of both campuses) M. Approval of Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Wings Track Club (Estimated Cost: $17,167.00) (Applicant has requested that facility use fees be waived for the use of Burges High School Track & Field for the period of April 19, 2017, through May 11, 2017; May 15, 2017, through July 7, 2017; and July 10, 2017, through July 26, 2017) N. 2016 Bond Program Update – Architectural Firms’ Project Assignments (An update of selected architectural firms and their respective project) O. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Discuss and Take Appropriate Action on Proposed Revisions of Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) Revision of Board Policy EIF (Local): Academic Achievement, Graduation (Recommended to comply with District practices and procedures)
Revision of Board Policy GKD (Local): Community Relations, Non-School Use of School Facilities (To revise language concerning public access to High School Football Stadium Artificial Turf Fields)
Discuss and Take Appropriate Action on Internal Audit Plan for 2017-2018 (Board Policy CFC [Local] and the International Standards for the Professional Practice of Internal Auditing [Standards] requires the Chief Internal Auditor communicate the Audit Plan to Board of Trustees for review and approval)
7C. Discuss and Take Appropriate Action on Request by Trustees in Single-Member Districts #4 and #5 on Previously Board-Approved Resolution Approving the Purchase of Real Property and Improvements from El Paso County Community College District for the Relocation of the School District’s Central Office and Administration Supporting the Education Needs of the Students of the School District, the Real Property and Improvements are located at 1100 and 1014 North Stanton, El Paso, Texas, and are further described as follows: 1. 1100 North Stanton: All of Block 9 and a Closed Alley, Alexander Addition, City of El Paso, El Paso County, Texas, as Reflected in the Warranty Deed Filed as Document Number 20110075973 in the El Paso County Clerk’s Office, The Land Area is Estimated to be 67,605 Square Feet or 1.552 acres; and 2. 1014 North Stanton: All of Fractional Block 3 a/k/a Block 3F, Alexander Addition, City of El Paso, El Paso County, Texas, Estimated to Consist of 1.5519 Acres, or 67,600 Square Feet of Vacant Land (Trustees in Districts 4 and 5 requested this item be added to the agenda for consideration by the Board) 8. Adjournment
Apr 18, 2017 Board of Trustees
Announcement of Meeting/Agenda As Directed Under the Provisions of the Texas Open Meetings Act, Texas Government Code, Chapter 551 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of Student Receiving the Texas PTA Overall Award of Excellence in the Film Category (To promote the academic achievements of students in the District)
Presentation of April 2017 “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 21, 2017, Special Board of Trustees Meeting 2. March 21, 2017, Board of Trustees Meeting 3. March 29, 2017, Finance Committee Meeting 4. April 4, 2017, Special Board of Trustees Meeting 5. April 5, 2017, Policy Committee Meeting 6. April 6, 2017, Curriculum & Instruction Committee Meeting B. Possible Rescheduling of June 27, 2017, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 27, 2017, to June 28, 2017, is needed due to scheduling conflicts) C. Approval of Budget Amendment for Costs Related to Summer Enrichment Program, Curriculum Writing, Support District Initiatives Within the Innovation Division and Maintenance Materials (General Operating Funds - $265,455.00) (Amendment will provide proper funding for District operations and increase revenue) D. Approval of Out-of-State, In-State and Over-Age Monthly Tuition Rates for 2017-2018 School Year (To approve tuition charges for Out-of-District and Special Program students) E. Approval of Memorandum of Understanding between William Beaumont Army Medical Center (WBAMC) and El Paso Independent School District for School Behavioral Program for Military Children and Families at Bliss, Milam, Powell and Logan Elementary Schools (To establish terms and conditions between WBAMC and EPISD in order to provide consultation and training for school staff and to offer behavior health services to military dependent children and adolescents) F. Approval of Revised Memorandum of Understanding between El Paso Independent School District (EPISD) and Texas Tech University Health Sciences Center (TTUHSC) on behalf of Gayle Greve Hunt School of Nursing (GGHSON) to Increase the Number of EPISD Graduates Completing a College Education in the Fields of Sciences, Technology, Engineering, and Math (STEM) (Students enrolled in the Franklin High School Sciences, Technology, Engineering, Arts, and Mathematics [STEAM] program will be encouraged to transfer to Texas Tech University Health Sciences Center Gayle Greve Hunt School of Nursing to complete a baccalaureate nursing degree) G. Approval of Instructional Materials Allotment and TEKS Certification 2017-2018 (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 2017-2018 school year) H. Purchases Requiring Board Approval 1. Purchase Appleton Summer Labs Learning Program Utilizing ESC Region 19 Allied States Cooperative Contract RFP #16-7200, Consulting, Staff Development and Related – (Budgeted State, Local and Federal Funds - $1,512,000.00) (Summer Labs functions as a true extension of the school year by engaging students in a variety of educational experiences: application, reinforcement, and extension of skills and concepts taught during the school year; hands-on investigation of STEAM [Science, Technology, Engineering Arts, and Math] concepts; and the development of students’ communication, problem-solving, and teamwork skills) 2. Purchase Renaissance Flow Assessment Bundle to Include STAR 360 Comprehensive K-12 Formative Assessment Suite; English In A Flash (EIAF); Accelerated Reading 360 (AR 360) and Accelerated Math (AM) with Annual Hosting Fees, from Renaissance Learning, Inc., Utilizing BuyBoard Contract #487-15, Instructional Materials, Classroom/Teaching Supplies and Equipment (Budgeted State, Local and Federal Funds - $1,229,913.84) (These assessments are designed to provide teachers and principals with reliable and valid data instantly so that they can target instruction, monitor progress, provide students with the most appropriate instructional materials, and intervene with at-risk students) 3. Purchase Annual Food Products, Fresh Fruits, and Vegetables, Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $13,500,000.00) (Food and produce are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement, RFP #14-7065, Produce Delivery and Related Services (Budgeted Federal Funds - $3,000,000.00) (To purchase produce that is a required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Expenditures for Commodity Food Processing Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,646,025.00) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 6. Additional Expenditures to InSync Education, Utilizing Region 19 Allied States Cooperative, RFP #15-7162, for Competency-Based Professional Development Program for Dual Language Teachers (Budgeted Local and SCE Funds – Additional $40,000.00) (Board approval is required for the continued implementation and growth of the EPISD Dual Language Program) 7. Additional Expenditures to Blackboard, Utilizing Region 19 Allied States Cooperative, RFP #15-7162 (Budgeted Local Funds – Additional $68,425.00) (Blackboard will provide EPISD with license software, support and/or services for notifications) I. Approval of Commercial Storage and Delivery Service of United States Department of Agriculture (USDA) Donated Food from Dee’s Food Service (Budgeted Federal Funds - $350,000.00) (Dee’s Food Service is the Texas Department of Agriculture’s approved supplier for Region 7 and the District’s USDA donated food items) J. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in Business Entity Affidavits for 2016-2017 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) K. Approval of Final Payment for Construction Contract – Bowie High School Chiller Replacement, CSP No. 16-033, Project No. 16.590 to Desert Contracting, LLC. (Budgeted Operating Funds - $38,152.85) (Approval is needed to proceed with final payment for the project as per Board Policy) L. Approval of Change Order No. 2 for Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D to Banes General Contractors, Inc. (2007 Bond Funds – Credit: $509,183.63) (Approval of a contract time extension [53 calendar days] and a credit approval associated with the revised scope of work due to the reconstruction of both campuses) M. Approval of Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Wings Track Club (Estimated Cost: $17,167.00) (Applicant has requested that facility use fees be waived for the use of Burges High School Track & Field for the period of April 19, 2017, through May 11, 2017; May 15, 2017, through July 7, 2017; and July 10, 2017, through July 26, 2017) N. 2016 Bond Program Update – Architectural Firms’ Project Assignments (An update of selected architectural firms and their respective project) O. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Discuss and Take Appropriate Action on Proposed Revisions of Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) Revision of Board Policy EIF (Local): Academic Achievement, Graduation (Recommended to comply with District practices and procedures)
Revision of Board Policy GKD (Local): Community Relations, Non-School Use of School Facilities (To revise language concerning public access to High School Football Stadium Artificial Turf Fields)
Discuss and Take Appropriate Action on Internal Audit Plan for 2017-2018 (Board Policy CFC [Local] and the International Standards for the Professional Practice of Internal Auditing [Standards] requires the Chief Internal Auditor communicate the Audit Plan to Board of Trustees for review and approval)
7C. Discuss and Take Appropriate Action on Request by Trustees in Single-Member Districts #4 and #5 on Previously Board-Approved Resolution Approving the Purchase of Real Property and Improvements from El Paso County Community College District for the Relocation of the School District’s Central Office and Administration Supporting the Education Needs of the Students of the School District, the Real Property and Improvements are located at 1100 and 1014 North Stanton, El Paso, Texas, and are further described as follows: 1. 1100 North Stanton: All of Block 9 and a Closed Alley, Alexander Addition, City of El Paso, El Paso County, Texas, as Reflected in the Warranty Deed Filed as Document Number 20110075973 in the El Paso County Clerk’s Office, The Land Area is Estimated to be 67,605 Square Feet or 1.552 acres; and 2. 1014 North Stanton: All of Fractional Block 3 a/k/a Block 3F, Alexander Addition, City of El Paso, El Paso County, Texas, Estimated to Consist of 1.5519 Acres, or 67,600 Square Feet of Vacant Land (Trustees in Districts 4 and 5 requested this item be added to the agenda for consideration by the Board) 8. Adjournment