Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review) A. Approval of Budget Amendments 1. Request Funding for the Purchase of Student Laptops, Library Reading Materials and Custodial Equipment (Unreserved/Undesignated Fund Balance - $3,311,092.00) (Amendment will provide adequate funding for District operations) B. Approval of Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Symphony Youth Orchestra (EPSYOs) (Local Operating Fund - $4,327.00) (Applicant has requested that facility use fees be waived for the use of Jefferson High School from August 19, 2017, through June 22, 2018) D. Approval of First Amendment to Inter-Governmental Agreement between El Paso Independent School District and The City of El Paso for Joint Use Sharing of Facilities (The City and EPISD desire to enter into First Amendment to Inter-Governmental Agreement to permit use of exterior recreational facilities identified for community use) E. Approval of Powell Elementary School, Supplemental Agreement No. 1 to Lease No. DACA63-1-08-0536 (The Department of the Army and EPISD desire to enter into Supplemental Agreement No.1 to amend the lease in order to add 0.4084 acres to construct a parking lot)
Personnel Related Costs and Vehicle Purchases (General Operating Fund - $1,166,176.00) (Amendment will provide proper funding for District operations)
Approval of State of Texas, Office of Governor Criminal Justice Division Truancy (CJD) Notice of Grant Award for the Truancy Prevention & Intervention Program At-Risk Student Population Grant (CJD) (State of Texas: Office of Governor: Office of Criminal Justice - $491,282.20) (To improve attendance for at-risk student population)
Discuss and Take Appropriate Action on Authorizing Superintendent to Sign Letter in Opposition of “Bathroom Bill” (For the Board to consider authorizing Superintendent Cabrera to sign a letter opposing any legislation that seeks to regulate bathroom usage in public schools)
B. Discuss and Take Appropriate Action on Resolution and Contract of Sale between EPISD and The City of El Paso, a Texas Municipal Corporation, on behalf of El Paso Water Utilities Public Service Board, for Lots 3, 4 & 5, Block 1, Coronado Del Sol Subdivision, El Paso County, Texas (Approval is needed to proceed with the sale of real property to The City of El Paso on behalf of El Paso Water Public Service Board) C. Discuss and Take Appropriate Action on Resolution and Contract of Sale between EPISD and Housing Authority of El Paso for Lots 3, 4 & 5, Block 1, Coronado Del Sol Subdivision, El Paso County, Texas (Approval is needed to proceed with the sale of real property to the Housing Authority of El Paso)
Discuss and Take Appropriate Action on Alternative Procurement Methods for District Administration Building Including Design Build and Public Private Partnerships (Approval is needed to proceed with public private partnership for the Administration Building downtown)
Discuss and Take Appropriate Action on Professional Services Contract over $100,000.00 – EPISD Administration Building Downtown Relocation, RFQ No. 17-044, Project No. 17.634 (Administration Recommendation: Huitt-Zollars, Inc.) (2007 Bond Fund, Operating Fund, and To be Determined - $1,767,236.00) (Approval is needed to proceed with the design of the project)
Meeting to be Closed under Sections 551.071 and 551.076 of the Texas Government Code as follows: A. Texas School Safety Center - District Audit Report; Pursuant to Texas Government Code Sections 551.071 and 551.076 (TEC 37.108 requires that public school districts in the state of Texas complete a District Audit Report [DAR] and report the findings to the Board of Trustees and to the Texas School Safety Center every 3 years, 2017 is an audit year)
6. Discuss and Take Appropriate Action on Texas School Safety Center – District Audit Report (To allow the Board to take action if needed) 7. Adjournment
Jul 24, 2017 Board of Trustees
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review) A. Approval of Budget Amendments 1. Request Funding for the Purchase of Student Laptops, Library Reading Materials and Custodial Equipment (Unreserved/Undesignated Fund Balance - $3,311,092.00) (Amendment will provide adequate funding for District operations) B. Approval of Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Symphony Youth Orchestra (EPSYOs) (Local Operating Fund - $4,327.00) (Applicant has requested that facility use fees be waived for the use of Jefferson High School from August 19, 2017, through June 22, 2018) D. Approval of First Amendment to Inter-Governmental Agreement between El Paso Independent School District and The City of El Paso for Joint Use Sharing of Facilities (The City and EPISD desire to enter into First Amendment to Inter-Governmental Agreement to permit use of exterior recreational facilities identified for community use) E. Approval of Powell Elementary School, Supplemental Agreement No. 1 to Lease No. DACA63-1-08-0536 (The Department of the Army and EPISD desire to enter into Supplemental Agreement No.1 to amend the lease in order to add 0.4084 acres to construct a parking lot)
Personnel Related Costs and Vehicle Purchases (General Operating Fund - $1,166,176.00) (Amendment will provide proper funding for District operations)
Approval of State of Texas, Office of Governor Criminal Justice Division Truancy (CJD) Notice of Grant Award for the Truancy Prevention & Intervention Program At-Risk Student Population Grant (CJD) (State of Texas: Office of Governor: Office of Criminal Justice - $491,282.20) (To improve attendance for at-risk student population)
Discuss and Take Appropriate Action on Authorizing Superintendent to Sign Letter in Opposition of “Bathroom Bill” (For the Board to consider authorizing Superintendent Cabrera to sign a letter opposing any legislation that seeks to regulate bathroom usage in public schools)
B. Discuss and Take Appropriate Action on Resolution and Contract of Sale between EPISD and The City of El Paso, a Texas Municipal Corporation, on behalf of El Paso Water Utilities Public Service Board, for Lots 3, 4 & 5, Block 1, Coronado Del Sol Subdivision, El Paso County, Texas (Approval is needed to proceed with the sale of real property to The City of El Paso on behalf of El Paso Water Public Service Board) C. Discuss and Take Appropriate Action on Resolution and Contract of Sale between EPISD and Housing Authority of El Paso for Lots 3, 4 & 5, Block 1, Coronado Del Sol Subdivision, El Paso County, Texas (Approval is needed to proceed with the sale of real property to the Housing Authority of El Paso)
Discuss and Take Appropriate Action on Alternative Procurement Methods for District Administration Building Including Design Build and Public Private Partnerships (Approval is needed to proceed with public private partnership for the Administration Building downtown)
Discuss and Take Appropriate Action on Professional Services Contract over $100,000.00 – EPISD Administration Building Downtown Relocation, RFQ No. 17-044, Project No. 17.634 (Administration Recommendation: Huitt-Zollars, Inc.) (2007 Bond Fund, Operating Fund, and To be Determined - $1,767,236.00) (Approval is needed to proceed with the design of the project)
Meeting to be Closed under Sections 551.071 and 551.076 of the Texas Government Code as follows: A. Texas School Safety Center - District Audit Report; Pursuant to Texas Government Code Sections 551.071 and 551.076 (TEC 37.108 requires that public school districts in the state of Texas complete a District Audit Report [DAR] and report the findings to the Board of Trustees and to the Texas School Safety Center every 3 years, 2017 is an audit year)
6. Discuss and Take Appropriate Action on Texas School Safety Center – District Audit Report (To allow the Board to take action if needed) 7. Adjournment