1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Presentation of September 2017 “I Am EPISD” Award (The “I Am EPISD” award recognizes employees/students who have exemplified the EPISD spirit)
Recognition of September 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Presentation by EPISD Education Foundation (To promote and enhance community relations with stakeholders)
Resolution Proclaiming September as Student Attendance Awareness Month (To promote and enhance community relations with stakeholders)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 10, 2017, Curriculum and Instruction Committee Meeting 2. August 15, 2017, Special Board of Trustees Meeting 3. September 8, 2017, Level II Training Session B. Approval of Budget Amendments 1. Personnel Related Costs, Administrative Supplies, Reading Materials, Library Supplies, Testing Materials, Technology Equipment and Travel Related Costs (General Operating Funds - $28,209.00) (Amendment will provide proper funding for District operations) 2. Roll-Forward of Funding from Fiscal Year 2017 (Unreserved/Undesignated Fund Balance - $5,875,747.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Approval of Revisions to 2017-2018 Student Code of Conduct (To implement updates to the Student Code of Conduct) D. Approval of Revised Grant Award from Region 10 Education Service Center, Texas Support for Homeless Education Program (TEXSHEP), 2017-2018 Year Three – Subgrant from United States Department of Education (Region 10 Education Service Center - $90,469.00) (To provide educational activities, services, and supplies for EPISD homeless population) E. Approval of Department of Defense Education Activity (DoDEA) Military-Connected Academic and Support Programs (MCASP) Grant: Hands-on, Minds-on Math: Engagement for 21st Century Learners (Department of Defense Education Activity - $1,100,000.00) (To provide professional development materials in Math and STEM at high military enrollment schools: Bliss Elementary, Logan Elementary, Milam Elementary, Nixon Elementary, Powell Elementary, Tom Lea Elementary, Travis Elementary, Bassett Middle, Richardson Middle, and Ross Middle) F. Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency for 2017-2018 School Year (The El Paso Independent School District is required to submit a class size waiver if any class for Grades K- 4 exceeds the allowable class size limit of 22 students per class [22:1]) G. Approval of Continuation of Memorandum of Agreement from Corporation for National and Community Service, AmeriCorps Volunteers in Service to America (VISTA) Program (Budgeted Local Funds - $24,624.00) (To support the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle and Bowie High School) H. Approval of Internship Affiliation Agreement between El Paso Independent School District and Utah State University (To guide and direct the parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide high-quality learning experiences for University’s dietetic interns) I. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local]) J. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians of District Investments (Annual approval is required by the Public Funds Investment Act and District Policy CDA [Local]) L. Approval of Employee Conflict of Interest Report and Approval of Employee Disclosures of Interest in a Business Entity Affidavits for 2017-2018 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) M. Approval of Proposed 2017-2018 Strategy and Evaluation Scope of Work (The proposed 2017-2018 Strategy and Evaluation scope of work will guide the District’s program evaluations to support District and campus leaders in continuous improvement efforts, identify programmatic efficiencies, and determine if programs are producing the desired results)
Purchases Requiring Board Approval 1. Technology Supplies, Equipment, Software, Services, Support, and Upgrades Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) Buyboard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA) Schedules, US Communities, and 1 Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Bond, and Grant Funds - $5,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, support, and upgrades on an as-needed basis) 2. Annual Maintenance Payment to Prologic Technology Systems, Inc., Utilizing Interlocal Cooperative Agreement with Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #17- 7247 (Budgeted Local Funds - $743,562.00) (To continue 24/7 software upgrades, technical support, and disaster recovery) 3. Delegation of Assignment from Dee’s Food Service to San Antonio Food Bank (SAFB) for Commercial Storage and Delivery of United States Department of Agriculture (USDA) Donated Food (Budgeted Federal Funds - $350,000.00) (To continue to have approved commercial storage and delivery service of United States Department of Agriculture [USDA] donated food)
Presentation of Internal Audit Activity Report and Approval of Proposed Revisions to Internal Audit Plan (To provide the Board of Trustees a report on the Internal Audit activities, in accordance with Board Policy CFC [Local] and CFC [Exhibit], and to propose revisions to the Audit Plan)
Discuss and Take Appropriate Action on Refund to Western Refining Company, L.P. for 2015 and 2016 Property Value Settlement and Approval of Related Budget Amendment for the Current Year Payment (General and Debt Service Funds - $1,082,971.93) (The agreed final judgment between Western Refining and El Paso Central Appraisal District requires a refund payment from El Paso Independent School District to Western Refinery Company, L.P.)
Discuss and Take Appropriate Action on Adoption of Revised Board Goals (To revise Board Goals based on the Lone Star Governance Model and communicate Board Goals to the public/community)
Acknowledgement and Acceptance of Board Member Resignation and Announcement of Vacancy (In accordance with Texas Election Code 201.001)
Discuss and Take Appropriate Action on Method of Filling Vacancy in Trustee District 7 (In accordance with Texas Education Code 11.060)
E. Discuss and Take Appropriate Action on Authorizing Internal Audit Department to Conduct an Audit Related to Award of Bond Program Management Services, RFQ #17-069 10. Adjournment
Sep 12, 2017 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Presentation of September 2017 “I Am EPISD” Award (The “I Am EPISD” award recognizes employees/students who have exemplified the EPISD spirit)
Recognition of September 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
Presentation by EPISD Education Foundation (To promote and enhance community relations with stakeholders)
Resolution Proclaiming September as Student Attendance Awareness Month (To promote and enhance community relations with stakeholders)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 10, 2017, Curriculum and Instruction Committee Meeting 2. August 15, 2017, Special Board of Trustees Meeting 3. September 8, 2017, Level II Training Session B. Approval of Budget Amendments 1. Personnel Related Costs, Administrative Supplies, Reading Materials, Library Supplies, Testing Materials, Technology Equipment and Travel Related Costs (General Operating Funds - $28,209.00) (Amendment will provide proper funding for District operations) 2. Roll-Forward of Funding from Fiscal Year 2017 (Unreserved/Undesignated Fund Balance - $5,875,747.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Approval of Revisions to 2017-2018 Student Code of Conduct (To implement updates to the Student Code of Conduct) D. Approval of Revised Grant Award from Region 10 Education Service Center, Texas Support for Homeless Education Program (TEXSHEP), 2017-2018 Year Three – Subgrant from United States Department of Education (Region 10 Education Service Center - $90,469.00) (To provide educational activities, services, and supplies for EPISD homeless population) E. Approval of Department of Defense Education Activity (DoDEA) Military-Connected Academic and Support Programs (MCASP) Grant: Hands-on, Minds-on Math: Engagement for 21st Century Learners (Department of Defense Education Activity - $1,100,000.00) (To provide professional development materials in Math and STEM at high military enrollment schools: Bliss Elementary, Logan Elementary, Milam Elementary, Nixon Elementary, Powell Elementary, Tom Lea Elementary, Travis Elementary, Bassett Middle, Richardson Middle, and Ross Middle) F. Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency for 2017-2018 School Year (The El Paso Independent School District is required to submit a class size waiver if any class for Grades K- 4 exceeds the allowable class size limit of 22 students per class [22:1]) G. Approval of Continuation of Memorandum of Agreement from Corporation for National and Community Service, AmeriCorps Volunteers in Service to America (VISTA) Program (Budgeted Local Funds - $24,624.00) (To support the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle and Bowie High School) H. Approval of Internship Affiliation Agreement between El Paso Independent School District and Utah State University (To guide and direct the parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide high-quality learning experiences for University’s dietetic interns) I. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act and District Policy CDA [Local]) J. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians of District Investments (Annual approval is required by the Public Funds Investment Act and District Policy CDA [Local]) L. Approval of Employee Conflict of Interest Report and Approval of Employee Disclosures of Interest in a Business Entity Affidavits for 2017-2018 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) M. Approval of Proposed 2017-2018 Strategy and Evaluation Scope of Work (The proposed 2017-2018 Strategy and Evaluation scope of work will guide the District’s program evaluations to support District and campus leaders in continuous improvement efforts, identify programmatic efficiencies, and determine if programs are producing the desired results)
Purchases Requiring Board Approval 1. Technology Supplies, Equipment, Software, Services, Support, and Upgrades Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) Buyboard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA) Schedules, US Communities, and 1 Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Bond, and Grant Funds - $5,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, support, and upgrades on an as-needed basis) 2. Annual Maintenance Payment to Prologic Technology Systems, Inc., Utilizing Interlocal Cooperative Agreement with Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #17- 7247 (Budgeted Local Funds - $743,562.00) (To continue 24/7 software upgrades, technical support, and disaster recovery) 3. Delegation of Assignment from Dee’s Food Service to San Antonio Food Bank (SAFB) for Commercial Storage and Delivery of United States Department of Agriculture (USDA) Donated Food (Budgeted Federal Funds - $350,000.00) (To continue to have approved commercial storage and delivery service of United States Department of Agriculture [USDA] donated food)
Presentation of Internal Audit Activity Report and Approval of Proposed Revisions to Internal Audit Plan (To provide the Board of Trustees a report on the Internal Audit activities, in accordance with Board Policy CFC [Local] and CFC [Exhibit], and to propose revisions to the Audit Plan)
Discuss and Take Appropriate Action on Refund to Western Refining Company, L.P. for 2015 and 2016 Property Value Settlement and Approval of Related Budget Amendment for the Current Year Payment (General and Debt Service Funds - $1,082,971.93) (The agreed final judgment between Western Refining and El Paso Central Appraisal District requires a refund payment from El Paso Independent School District to Western Refinery Company, L.P.)
Discuss and Take Appropriate Action on Adoption of Revised Board Goals (To revise Board Goals based on the Lone Star Governance Model and communicate Board Goals to the public/community)
Acknowledgement and Acceptance of Board Member Resignation and Announcement of Vacancy (In accordance with Texas Election Code 201.001)
Discuss and Take Appropriate Action on Method of Filling Vacancy in Trustee District 7 (In accordance with Texas Education Code 11.060)
E. Discuss and Take Appropriate Action on Authorizing Internal Audit Department to Conduct an Audit Related to Award of Bond Program Management Services, RFQ #17-069 10. Adjournment