1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Presentation of October 2017 “I AM EPISD” Award (The “I AM EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. May 25, 2017, Curriculum and Instruction Committee Meeting 2. June 2, 2017, Curriculum and Instruction Committee Meeting 3. June 9, 2017, Special Board of Trustees Meeting 4. June 28, 2017, Policy Committee Meeting 5. August 15, 2017, Board of Trustees Meeting 6. August 29, 2017, Special Board of Trustees Meeting 7. September 7, 2017, Curriculum and Instruction Committee Meeting 8. September 12, 2017, Board of Trustees Meeting 9. September 12, 2017, Special Board of Trustees Meeting 10. September 13, 2017, Special Board of Trustees Meeting 11. September 18, 2017, Finance Committee Meeting 12. September 27, 2017, Policy Committee Meeting C. Approval of Interlocal Agreements 1. El Paso Community College and El Paso Independent School District for Student Technology Services Program (Budgeted Local Funds - $20,000.00) (EPCC program assists Technology Services with districtwide implementation of support and services while providing on the job training beneficial to EPISD and EPCC) 2. 2017 and 2018 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the November 2017 Uniform Election, the March 2018 Primary Election, the May 2018 Uniform Election, and the May 2018 Primary Runoff Election) 3. Interlocal Cooperation Contract Renewal Between El Paso Independent School District and El Paso Psychiatric Center to Provide Services for Students Enrolled in the El Paso Independent School District Homebound/Home-Hospital Program (To comply with Board Policies EEH [Local] and EHBA [Legal] regarding Homebound Services) D. Amend and Adopt Revised Resolution to Appoint a New Authorized Official for Approval of Grant Award for the Truancy Prevention and Intervention Program for the At-Risk Student Populations Grant, State of Texas, Office of the Governor, Criminal Justice Division (CJD) (To allow current and future grants to be overseen and be in compliance with funders) E. Approval of Texas Education Agency (TEA) 2017-2019 School Redesign Grant at Hart (Texas Education Agency - $1,261,603.00) (To improve student achievement at Hart Elementary through a whole school redesign partnership with New Tech Network) F. Approval of Texas Traffic Safety Program Grant Agreement for the Texas Department of Transportation (TxDOT) STEP Wave Comprehensive Grant Program (Texas Department of Transportation - $7,327.03; District Cost Match - $1,835.19) (To increase effective enforcement of traffic safety-related laws) G. Approval to Renew 2017-2018 Agreement for the Migrant Education Shared Services Arrangement between Education Service Center – Region 19 and El Paso Independent School District (Title I, Part C Migrant 2017-2018 - $474,359.00) (To provide support for District students and their families in an effort to preserve the family unit and assure student success in school) H. Purchases Requiring Board Approval 1. Purchase Building School and Home Connection Kits from Teacher Created Materials, Utilizing Education Service Center Region 19 Allied States Cooperative RFP #17-7240, Contracted Services, Consulting, Staff Development and Related Goods and Services (Budgeted Title I Funds - $115,020.39) (To provide resources at the campus level to assist them in promoting home and school connections with specific grade level activities that are easy to implement) 2. Purchase Career and Technical Education (CTE) Materials, Supplies, Equipment, Professional Development, Services, and Technology Resources Utilizing Interlocal Contracts from Region One Education Service Center; Education Service Center Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; US Communities; and 1Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Grant Funds - $4,000,000.00) (To purchase CTE instructional materials, supplies, equipment, professional development, services, and technology resources in support of the Career and Technical Education Department) 3. Purchase Office Supplies Utilizing Interlocal Contracts from Region One Education Service Center; Education Service Center Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; US Communities; and 1Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Grant Funds - $4,500,000.00) (To support the District’s need to purchase office supplies on an as needed basis with just-in-time delivery) 4. Purchase Maintenance Materials, Supplies, and Services Utilizing Interlocal Cooperative Contracts from Region One Education Service Center; Education Service Center, Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center; The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; 1Government Procurement Alliance (1GPA) and US Communities (Budgeted Federal, State, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase maintenance materials, supplies and services on an as needed basis) 6. Additional Expenditures to TEG Technologies, LLC ("TEG"), for the Purchase of Additional Services, Utilizing Region 19 Allied States Cooperative, RFP #17-7240 (Budgeted Local Funds - $595,000.00) (EPISD needs to purchase these services for the continued development of a dual language competency-based professional development program, and the implementation and monitoring of the EPISD Board of Trustees Goals for the Superintendent which will provide the necessary tools to provide in-depth reporting and understanding for both internal and external stakeholders.) I. Approval of Final Payment for Construction Contracts 1. 2016 Bond Athletic Upgrades – Turfs, Tracks and Tennis Courts, Project No. 17.631B (2016 Bond Funds - $117,783.08) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D (2007 Bond Funds - $125,805.72) (Approval is needed to proceed with the final payment for the project as per Board Policy) J. Approval of Change Order No. 5 for Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D (2007 Bond Funds) (Approval of contract time extension [12 calendar days] is required) L. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2017-2018 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) M. District Enrollment Report (The EPISD student enrollment projections guide a number of items to include budget development and staffing. This report is an update on actual enrollment at the end of the first six weeks in comparison to previous years and the current year projections.) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Reduce Travel Related Budget Allotment (General Operating Funds - $30,000.00) (Amendment will provide proper funding for District operations)
Athletic Equipment, Personnel Related Costs, Instructional Materials and Programs, Student Field Trips and Incentives, Leased Equipment, Technology Equipment and Travel Related Costs (General Operating Funds - $1,269,268.00) (Amendment will provide proper funding for District operations)
Expenditures to Achieve3000, Inc. for Fiscal Year 2017-2018 Licenses, License Renewals and Professional Staff Development Utilizing Education Service Center Region 19 – Allied States Cooperative (ASC) RFP 15-7116, Classroom Curriculum, Supplies, Equipment and Related (Budgeted Local, State and Federal Funds - $850,000.00) (To improve student success at the elementary, middle and high school levels in the areas of reading and writing, to include English Language Learners at these levels)
Approval of First Step Ranking of Offerors and Proceed to the Second Step of the Two-Step Construction Manager At-Risk Construction Procurement Delivery Method 1. Burges High School, Project No. 17.623 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 2. Jefferson/Silva High School, Project No. 17.624 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 3. Coronado High School, Project No. 17.627 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified)
Public Hearing and Approval of the Texas Accountability Intervention System Targeted Improvement Plans (Public hearing as required by Texas Education Code 39.106 [e])
Public Meeting to Discuss the District’s Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District’s rating under the Schools FIRST in accordance with Texas Administrative Code, Title 19, Section 109.1001)
Action Items Discuss and Take Appropriate Action of Proposed Revisions to Board Policy FDB (Local) Admissions: Intradistrict Transfers and Classroom Assignments (To delete language no longer required as a result of the dismissal of Alvarado v. EPISD)
Approval of Site for New Northeast Middle School (2016 Bond) at Lower Beaumont Parcel, Fort Bliss (The Board must authorize the Superintendent to proceed with surveying and negotiation regarding property needs for future schools)
Discuss and Take Appropriate Action on Improving Apprenticeship Requirements for Construction Projects (For the Board to consider revising apprenticeship requirements for construction projects)
8D. Discuss and Take Appropriate Action on Plan for EIC Taskforce (To discuss the charge and plan associated with the Taskforce established to review Board Policy EIC [Local] – Academic Achievement, Class Ranking) 9. Adjournment
Oct 17, 2017 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Presentation of October 2017 “I AM EPISD” Award (The “I AM EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. May 25, 2017, Curriculum and Instruction Committee Meeting 2. June 2, 2017, Curriculum and Instruction Committee Meeting 3. June 9, 2017, Special Board of Trustees Meeting 4. June 28, 2017, Policy Committee Meeting 5. August 15, 2017, Board of Trustees Meeting 6. August 29, 2017, Special Board of Trustees Meeting 7. September 7, 2017, Curriculum and Instruction Committee Meeting 8. September 12, 2017, Board of Trustees Meeting 9. September 12, 2017, Special Board of Trustees Meeting 10. September 13, 2017, Special Board of Trustees Meeting 11. September 18, 2017, Finance Committee Meeting 12. September 27, 2017, Policy Committee Meeting C. Approval of Interlocal Agreements 1. El Paso Community College and El Paso Independent School District for Student Technology Services Program (Budgeted Local Funds - $20,000.00) (EPCC program assists Technology Services with districtwide implementation of support and services while providing on the job training beneficial to EPISD and EPCC) 2. 2017 and 2018 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the November 2017 Uniform Election, the March 2018 Primary Election, the May 2018 Uniform Election, and the May 2018 Primary Runoff Election) 3. Interlocal Cooperation Contract Renewal Between El Paso Independent School District and El Paso Psychiatric Center to Provide Services for Students Enrolled in the El Paso Independent School District Homebound/Home-Hospital Program (To comply with Board Policies EEH [Local] and EHBA [Legal] regarding Homebound Services) D. Amend and Adopt Revised Resolution to Appoint a New Authorized Official for Approval of Grant Award for the Truancy Prevention and Intervention Program for the At-Risk Student Populations Grant, State of Texas, Office of the Governor, Criminal Justice Division (CJD) (To allow current and future grants to be overseen and be in compliance with funders) E. Approval of Texas Education Agency (TEA) 2017-2019 School Redesign Grant at Hart (Texas Education Agency - $1,261,603.00) (To improve student achievement at Hart Elementary through a whole school redesign partnership with New Tech Network) F. Approval of Texas Traffic Safety Program Grant Agreement for the Texas Department of Transportation (TxDOT) STEP Wave Comprehensive Grant Program (Texas Department of Transportation - $7,327.03; District Cost Match - $1,835.19) (To increase effective enforcement of traffic safety-related laws) G. Approval to Renew 2017-2018 Agreement for the Migrant Education Shared Services Arrangement between Education Service Center – Region 19 and El Paso Independent School District (Title I, Part C Migrant 2017-2018 - $474,359.00) (To provide support for District students and their families in an effort to preserve the family unit and assure student success in school) H. Purchases Requiring Board Approval 1. Purchase Building School and Home Connection Kits from Teacher Created Materials, Utilizing Education Service Center Region 19 Allied States Cooperative RFP #17-7240, Contracted Services, Consulting, Staff Development and Related Goods and Services (Budgeted Title I Funds - $115,020.39) (To provide resources at the campus level to assist them in promoting home and school connections with specific grade level activities that are easy to implement) 2. Purchase Career and Technical Education (CTE) Materials, Supplies, Equipment, Professional Development, Services, and Technology Resources Utilizing Interlocal Contracts from Region One Education Service Center; Education Service Center Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; US Communities; and 1Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Grant Funds - $4,000,000.00) (To purchase CTE instructional materials, supplies, equipment, professional development, services, and technology resources in support of the Career and Technical Education Department) 3. Purchase Office Supplies Utilizing Interlocal Contracts from Region One Education Service Center; Education Service Center Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; US Communities; and 1Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Grant Funds - $4,500,000.00) (To support the District’s need to purchase office supplies on an as needed basis with just-in-time delivery) 4. Purchase Maintenance Materials, Supplies, and Services Utilizing Interlocal Cooperative Contracts from Region One Education Service Center; Education Service Center, Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center; The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; 1Government Procurement Alliance (1GPA) and US Communities (Budgeted Federal, State, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase maintenance materials, supplies and services on an as needed basis) 6. Additional Expenditures to TEG Technologies, LLC ("TEG"), for the Purchase of Additional Services, Utilizing Region 19 Allied States Cooperative, RFP #17-7240 (Budgeted Local Funds - $595,000.00) (EPISD needs to purchase these services for the continued development of a dual language competency-based professional development program, and the implementation and monitoring of the EPISD Board of Trustees Goals for the Superintendent which will provide the necessary tools to provide in-depth reporting and understanding for both internal and external stakeholders.) I. Approval of Final Payment for Construction Contracts 1. 2016 Bond Athletic Upgrades – Turfs, Tracks and Tennis Courts, Project No. 17.631B (2016 Bond Funds - $117,783.08) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D (2007 Bond Funds - $125,805.72) (Approval is needed to proceed with the final payment for the project as per Board Policy) J. Approval of Change Order No. 5 for Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D (2007 Bond Funds) (Approval of contract time extension [12 calendar days] is required) L. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2017-2018 (To be in compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) M. District Enrollment Report (The EPISD student enrollment projections guide a number of items to include budget development and staffing. This report is an update on actual enrollment at the end of the first six weeks in comparison to previous years and the current year projections.) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Reduce Travel Related Budget Allotment (General Operating Funds - $30,000.00) (Amendment will provide proper funding for District operations)
Athletic Equipment, Personnel Related Costs, Instructional Materials and Programs, Student Field Trips and Incentives, Leased Equipment, Technology Equipment and Travel Related Costs (General Operating Funds - $1,269,268.00) (Amendment will provide proper funding for District operations)
Expenditures to Achieve3000, Inc. for Fiscal Year 2017-2018 Licenses, License Renewals and Professional Staff Development Utilizing Education Service Center Region 19 – Allied States Cooperative (ASC) RFP 15-7116, Classroom Curriculum, Supplies, Equipment and Related (Budgeted Local, State and Federal Funds - $850,000.00) (To improve student success at the elementary, middle and high school levels in the areas of reading and writing, to include English Language Learners at these levels)
Approval of First Step Ranking of Offerors and Proceed to the Second Step of the Two-Step Construction Manager At-Risk Construction Procurement Delivery Method 1. Burges High School, Project No. 17.623 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 2. Jefferson/Silva High School, Project No. 17.624 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 3. Coronado High School, Project No. 17.627 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified)
Public Hearing and Approval of the Texas Accountability Intervention System Targeted Improvement Plans (Public hearing as required by Texas Education Code 39.106 [e])
Public Meeting to Discuss the District’s Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District’s rating under the Schools FIRST in accordance with Texas Administrative Code, Title 19, Section 109.1001)
Action Items Discuss and Take Appropriate Action of Proposed Revisions to Board Policy FDB (Local) Admissions: Intradistrict Transfers and Classroom Assignments (To delete language no longer required as a result of the dismissal of Alvarado v. EPISD)
Approval of Site for New Northeast Middle School (2016 Bond) at Lower Beaumont Parcel, Fort Bliss (The Board must authorize the Superintendent to proceed with surveying and negotiation regarding property needs for future schools)
Discuss and Take Appropriate Action on Improving Apprenticeship Requirements for Construction Projects (For the Board to consider revising apprenticeship requirements for construction projects)
8D. Discuss and Take Appropriate Action on Plan for EIC Taskforce (To discuss the charge and plan associated with the Taskforce established to review Board Policy EIC [Local] – Academic Achievement, Class Ranking) 9. Adjournment