1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of November 2017 I AM EPISD Award (The “I AM EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Recognition of Hurricane Harvey Efforts by El Paso Cares (To promote and enhance community relations with stakeholders)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 3, 2017, Curriculum and Instruction Committee Meeting 2. October 4, 2017, Internal Audit Committee Meeting 3. October 11, 2017, Facilities Committee Meeting 4. October 16, 2017, Finance Committee Meeting 5. October 17, 2017, Special Board of Trustees Meeting 6. October 17, 2017, Board of Trustees Meeting B. Approval of Budget Amendments 1. Personnel Related Costs, Student Travel Costs, Student Incentives, and Vehicles (General Operating Fund - $77,173.00)** (Amendment will provide proper funding for District operations) C. Approval of 2017-2018 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ (Legal), Planning and Decision-Making Process, requires that the Board annuallyapprove campus and District performance objectives) D. Approval of Revisions to 2017-18 Extra Performance Pay/Instructional Stipends (Various Funding Programs - $80,750.00) (Provide compensation for EPISD employees) E. Approval of Master Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Education Service Center Region 19 (ESC Region 19-Texas State Agency) (The District will be eligible to purchase goods and professional services utilizing this Master Interlocal Cooperative Purchasing Agreement with Education Service Center Region 19) F. Approval of Amendment to Affiliation Agreement between El Paso Independent School District and Tenet Hospitals Limited, A Texas Limited Partnership, D/B/A The Hospitals of Providence (This amendment to affiliation agreement will allow El Paso Independent School District students enrolled in Project SEARCH program to participate in training activities at Tenet hospital facilities in El Paso, Texas) G. Approval of Ratification of Contract for Continued Participation in the Army Youth Program in Your Neighborhood (AYPYN) for October 1, 2017-September 30, 2018 (AYPYN is a beneficial after-school program for middle and high school campuses with a high concentration of military students) H. Approval of Letter of Agreement between Ysleta, Socorro, and El Paso Independent School Districts for Adult Education and Literacy Consortium (To agree to perform grantee obligations with Ysleta and Socorro Independent School Districts under the grant application to Texas Workforce Commission 2018-2020Adult Educationand LiteracyGrant) I. Approval of Memorandum of Understanding between the Workforce Solutions Borderplex (WSB) and The Far West Adult EducationConsortium (FWAEC) (To agree to provide services to adult students at the San Jacinto Learning Center under the Adult Education and Literacy Program in collaboration with Workforce Solutions Borderplex) J. Approval of Texas Workforce Commission (TWC) Adult Education and Literacy Grant Notice of Contract Amendment Between Socorro Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider for the Far West Adult Education Consortium) ($950,324.00) (To provide an extension and additional funding for education and services to adult learners) L. Approval to Pursue and Submit the City of El Paso 44th Year (FY 2018-2019) Community Development Block Grant (CDBG) Program for an Art Gallery ($500,000.00 to $1,390,218.00 with at least a 10% Cost Match) (To construct a District project) M. Approval to Pursue and Submit the City of El Paso 44th Year (FY 2018-2019) Community Development Block Grant (CDBG) Program for the Gene Roddenberry Planetarium ($1,390,218.00 with at least a 10% Cost Match) (To construct a District project) N. Approval and Adoption of Revised Resolution for the State of Texas, Office of Governor, Criminal Justice Division (To allowcurrent and future grants be in compliance with funding agency) O. Purchases Requiring Board Approval 1. Award of Janitorial Equipment RFQ #2018-020 (Administration Recommendation: Brady Industries for Items 2, 6, and 7; Grainger for Item 5; Laun-Dry Supply Co. Inc. for Item 1; and Southwestern Mill Dist. Inc. for Items 3, 4, 8, and 9) (Budgeted Local Funds - $1,746,280.00) (Janitorial equipment will be purchased to replenish equipment at various campuses) 2. Approval of Request for Qualifications for Guaranteed Energy Savings Performance Contract, RFQ 18-006, Project No. 18.02 (Administration Recommendation: ABM Building Services, LLC) (Operating Fund – To be determined) (Approval required to allow administration to proceed with contract negotiations) 3. Expenditures for Temporary Personnel Services, Utilizing Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local and Federal Funds - $500,000.00) (To hire temporary personnel services in support of day-to-day District operations) 4. Expenditures to Purchase New and Additional Student Licenses with Accelerate Learning Inc. for Fiscal Year 2017-2018 Utilizing the Consulting, Contracting, Staff Development and Related - ESC Region 19 Allied States Cooperative RFP #15-7162 (Budgeted Local, State, and Federal Funds - $244,579.30) (To improve students’ success at the elementary, middle and high school levels in the areas of science, technology, engineering and math [STEM] through lesson differentiation) P. Approval of Construction Contract – Child Development Lab and Consumer Science Upgrades, CSP No. 18-015 Project No. 17.603B (Administration Recommendation: Spartan Construction of Texas Inc.) (2007 Bond Fund - $462,000.00) (Approval required to provide upgrades to the Childhood Development Labs at Andress) Q. Approval of 2018 Implementation Plan for the Education Center Complex Relocation and the Fourth Amendment to the Industrial Site Lease between the El Paso Independent School District and the City of El Paso (El Paso InternationalAirport) (The Industrial Site Lease requires that the Implementation Plan and Amendments be approved by the Board) S. Approval of Final Payment for Construction Contract – Whitaker E.S. Heating System Boiler Replacement, CSP No. 17-018, Project No. 15.596 to FPG Mechanical Contractors (Operating Funds - $32,833.06) (Approval is needed to proceed with final payment for the project as per Board Policy) U. Approval of First Quarter Financial and Travel Reports for Fiscal Year 2017 - 2018 (To inform the Board of the District's Financial Status at the end of the first quarter for FY17 – 18) V. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2017- 2018 (To be in compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) W. InternalAuditActivity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Approval to Support the Texas Education Agency (TEA) 2017-2018 TransformationZone Planning Grant ($450,000.00) (To form a Transformation Zone group of low-performing campuses and provide these campuses with autonomy over people, time, money, and academic programs)
7B 2. Request Funding for the Purchase of Software, Instructional Supplies and Materials, Instructional Related Personnel Costs, Professional Development, Testing Materials and Fees, and Program Evaluation Services (Unreserved & Reserved Fund Balance - $1,180,917.00) (Amendment will provide adequate funding for District operations) 7B 3. Literacy Plan (Unreserved & Reserved Fund Balance - $1,865,434.00) (Amendment will provide adequate funding for District operations)
Discuss and Take Appropriate Action on Employee One-Time Bonus Pay Out (Unreserved/Undesignated Fund Balance – Up to $7.5M) (Provide compensation for EPISD employees)
Approval to Select the Construction Procurement Delivery Method Providing the Best Value for Projects: Austin High School, Project No. 17.622; Hughey/Ross PK-8, Project No. 17.620; Andress High School, Project 17.626; Bradley Elementary Consolidating Fannin Elementary, Project No. 17.612; and Morehead Middle Consolidating Johnson Elementary, Project No. 17.616 (Approval required to proceed with the construction manager at risk procurement deliverymethod)
Action Items Discuss and Take Appropriate Action on Approval of Comprehensive Annual Financial Report with Independent Auditors Report Thereon, for the 2016-2017 Fiscal Year** (To comply with Texas Education Code 44.008[a], CFC [Lega] and CFC [Local] regarding financial audits)
Discuss and Take Appropriate Action on Proposed Revisions of Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) Revision of Board Policy AE (Local): Educational Philosophy (To update policy with Board vision, mission, and goals)
Discuss and Take Appropriate Action on Renaming of College Career Technology Academy (To consider renaming the College Career Technology Academy)
Discuss and Take Appropriate Action on the Process of Naming the New Schools under the 2016 Bond Program (Approval is needed to proceed with the process of naming the nine new schools)
Discuss and Take Possible Action on Declaring Properties Surplus Not Needed for Educational Purposes and Approve a Resolution Authorizing the Sale of Surplus Real Property (including any improvements) described as: Bradley Elementary School, 5000 Rushing, Portion of 10 SarahAnne Park #2 all of block; E-11, Montecillo Blvd. West of Mesa, Blk 2 Montecillo #3 Amending Lot 2; E-17, 5401 Marcus Uribe, Blk 1 EPISD E-17 Lot 1; Herrera Elementary School, 400 Coates, S A & M G RR Surv. 266 Abst. 8716 Tr 18 (11.549 AC); Moye Elementary School, 4825 Alps, Portion of 81 Tsp. 2 Sec. 9 T & P Surv. 26-A (14.443 AC) & 26-L (1.315 AC) (15.7580 AC); Moye Elementary School, 8900 Dyer, Portion of 81 Tsp. 2 Sec. 9 T & P Surv. 26-A (14.443 AC) & 26-L (1.315 AC) (15.7580 AC); Wainwright Elementary School, Gateway North, 1 Sierra Vista Acres, Lot 1 & 2; West Bus Annex, Doniphan & Crossroads, Portion of J M Jett Surv. 155 Abst. 48 Tr. 12 & Tr. 13 (To provide and execute a comprehensive planning and real estate development strategy that includes identified surplus parcels of property that can be liquidated in accordance with the law and District policy, including Board Policy CDB [Legal] and [Local])
Reports Active Learning Update (To provide an update for the Active Learning Framework Initiative)
9C. New Tech Preliminary Data Review** (To review New Tech preliminary data on STAAR scores and attendance rates in comparison to the traditional campus) 10. Adjournment
Nov 16, 2017 Board of Trustees
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of November 2017 I AM EPISD Award (The “I AM EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Recognition of Hurricane Harvey Efforts by El Paso Cares (To promote and enhance community relations with stakeholders)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 3, 2017, Curriculum and Instruction Committee Meeting 2. October 4, 2017, Internal Audit Committee Meeting 3. October 11, 2017, Facilities Committee Meeting 4. October 16, 2017, Finance Committee Meeting 5. October 17, 2017, Special Board of Trustees Meeting 6. October 17, 2017, Board of Trustees Meeting B. Approval of Budget Amendments 1. Personnel Related Costs, Student Travel Costs, Student Incentives, and Vehicles (General Operating Fund - $77,173.00)** (Amendment will provide proper funding for District operations) C. Approval of 2017-2018 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ (Legal), Planning and Decision-Making Process, requires that the Board annuallyapprove campus and District performance objectives) D. Approval of Revisions to 2017-18 Extra Performance Pay/Instructional Stipends (Various Funding Programs - $80,750.00) (Provide compensation for EPISD employees) E. Approval of Master Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Education Service Center Region 19 (ESC Region 19-Texas State Agency) (The District will be eligible to purchase goods and professional services utilizing this Master Interlocal Cooperative Purchasing Agreement with Education Service Center Region 19) F. Approval of Amendment to Affiliation Agreement between El Paso Independent School District and Tenet Hospitals Limited, A Texas Limited Partnership, D/B/A The Hospitals of Providence (This amendment to affiliation agreement will allow El Paso Independent School District students enrolled in Project SEARCH program to participate in training activities at Tenet hospital facilities in El Paso, Texas) G. Approval of Ratification of Contract for Continued Participation in the Army Youth Program in Your Neighborhood (AYPYN) for October 1, 2017-September 30, 2018 (AYPYN is a beneficial after-school program for middle and high school campuses with a high concentration of military students) H. Approval of Letter of Agreement between Ysleta, Socorro, and El Paso Independent School Districts for Adult Education and Literacy Consortium (To agree to perform grantee obligations with Ysleta and Socorro Independent School Districts under the grant application to Texas Workforce Commission 2018-2020Adult Educationand LiteracyGrant) I. Approval of Memorandum of Understanding between the Workforce Solutions Borderplex (WSB) and The Far West Adult EducationConsortium (FWAEC) (To agree to provide services to adult students at the San Jacinto Learning Center under the Adult Education and Literacy Program in collaboration with Workforce Solutions Borderplex) J. Approval of Texas Workforce Commission (TWC) Adult Education and Literacy Grant Notice of Contract Amendment Between Socorro Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider for the Far West Adult Education Consortium) ($950,324.00) (To provide an extension and additional funding for education and services to adult learners) L. Approval to Pursue and Submit the City of El Paso 44th Year (FY 2018-2019) Community Development Block Grant (CDBG) Program for an Art Gallery ($500,000.00 to $1,390,218.00 with at least a 10% Cost Match) (To construct a District project) M. Approval to Pursue and Submit the City of El Paso 44th Year (FY 2018-2019) Community Development Block Grant (CDBG) Program for the Gene Roddenberry Planetarium ($1,390,218.00 with at least a 10% Cost Match) (To construct a District project) N. Approval and Adoption of Revised Resolution for the State of Texas, Office of Governor, Criminal Justice Division (To allowcurrent and future grants be in compliance with funding agency) O. Purchases Requiring Board Approval 1. Award of Janitorial Equipment RFQ #2018-020 (Administration Recommendation: Brady Industries for Items 2, 6, and 7; Grainger for Item 5; Laun-Dry Supply Co. Inc. for Item 1; and Southwestern Mill Dist. Inc. for Items 3, 4, 8, and 9) (Budgeted Local Funds - $1,746,280.00) (Janitorial equipment will be purchased to replenish equipment at various campuses) 2. Approval of Request for Qualifications for Guaranteed Energy Savings Performance Contract, RFQ 18-006, Project No. 18.02 (Administration Recommendation: ABM Building Services, LLC) (Operating Fund – To be determined) (Approval required to allow administration to proceed with contract negotiations) 3. Expenditures for Temporary Personnel Services, Utilizing Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local and Federal Funds - $500,000.00) (To hire temporary personnel services in support of day-to-day District operations) 4. Expenditures to Purchase New and Additional Student Licenses with Accelerate Learning Inc. for Fiscal Year 2017-2018 Utilizing the Consulting, Contracting, Staff Development and Related - ESC Region 19 Allied States Cooperative RFP #15-7162 (Budgeted Local, State, and Federal Funds - $244,579.30) (To improve students’ success at the elementary, middle and high school levels in the areas of science, technology, engineering and math [STEM] through lesson differentiation) P. Approval of Construction Contract – Child Development Lab and Consumer Science Upgrades, CSP No. 18-015 Project No. 17.603B (Administration Recommendation: Spartan Construction of Texas Inc.) (2007 Bond Fund - $462,000.00) (Approval required to provide upgrades to the Childhood Development Labs at Andress) Q. Approval of 2018 Implementation Plan for the Education Center Complex Relocation and the Fourth Amendment to the Industrial Site Lease between the El Paso Independent School District and the City of El Paso (El Paso InternationalAirport) (The Industrial Site Lease requires that the Implementation Plan and Amendments be approved by the Board) S. Approval of Final Payment for Construction Contract – Whitaker E.S. Heating System Boiler Replacement, CSP No. 17-018, Project No. 15.596 to FPG Mechanical Contractors (Operating Funds - $32,833.06) (Approval is needed to proceed with final payment for the project as per Board Policy) U. Approval of First Quarter Financial and Travel Reports for Fiscal Year 2017 - 2018 (To inform the Board of the District's Financial Status at the end of the first quarter for FY17 – 18) V. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2017- 2018 (To be in compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) W. InternalAuditActivity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Approval to Support the Texas Education Agency (TEA) 2017-2018 TransformationZone Planning Grant ($450,000.00) (To form a Transformation Zone group of low-performing campuses and provide these campuses with autonomy over people, time, money, and academic programs)
7B 2. Request Funding for the Purchase of Software, Instructional Supplies and Materials, Instructional Related Personnel Costs, Professional Development, Testing Materials and Fees, and Program Evaluation Services (Unreserved & Reserved Fund Balance - $1,180,917.00) (Amendment will provide adequate funding for District operations) 7B 3. Literacy Plan (Unreserved & Reserved Fund Balance - $1,865,434.00) (Amendment will provide adequate funding for District operations)
Discuss and Take Appropriate Action on Employee One-Time Bonus Pay Out (Unreserved/Undesignated Fund Balance – Up to $7.5M) (Provide compensation for EPISD employees)
Approval to Select the Construction Procurement Delivery Method Providing the Best Value for Projects: Austin High School, Project No. 17.622; Hughey/Ross PK-8, Project No. 17.620; Andress High School, Project 17.626; Bradley Elementary Consolidating Fannin Elementary, Project No. 17.612; and Morehead Middle Consolidating Johnson Elementary, Project No. 17.616 (Approval required to proceed with the construction manager at risk procurement deliverymethod)
Action Items Discuss and Take Appropriate Action on Approval of Comprehensive Annual Financial Report with Independent Auditors Report Thereon, for the 2016-2017 Fiscal Year** (To comply with Texas Education Code 44.008[a], CFC [Lega] and CFC [Local] regarding financial audits)
Discuss and Take Appropriate Action on Proposed Revisions of Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) Revision of Board Policy AE (Local): Educational Philosophy (To update policy with Board vision, mission, and goals)
Discuss and Take Appropriate Action on Renaming of College Career Technology Academy (To consider renaming the College Career Technology Academy)
Discuss and Take Appropriate Action on the Process of Naming the New Schools under the 2016 Bond Program (Approval is needed to proceed with the process of naming the nine new schools)
Discuss and Take Possible Action on Declaring Properties Surplus Not Needed for Educational Purposes and Approve a Resolution Authorizing the Sale of Surplus Real Property (including any improvements) described as: Bradley Elementary School, 5000 Rushing, Portion of 10 SarahAnne Park #2 all of block; E-11, Montecillo Blvd. West of Mesa, Blk 2 Montecillo #3 Amending Lot 2; E-17, 5401 Marcus Uribe, Blk 1 EPISD E-17 Lot 1; Herrera Elementary School, 400 Coates, S A & M G RR Surv. 266 Abst. 8716 Tr 18 (11.549 AC); Moye Elementary School, 4825 Alps, Portion of 81 Tsp. 2 Sec. 9 T & P Surv. 26-A (14.443 AC) & 26-L (1.315 AC) (15.7580 AC); Moye Elementary School, 8900 Dyer, Portion of 81 Tsp. 2 Sec. 9 T & P Surv. 26-A (14.443 AC) & 26-L (1.315 AC) (15.7580 AC); Wainwright Elementary School, Gateway North, 1 Sierra Vista Acres, Lot 1 & 2; West Bus Annex, Doniphan & Crossroads, Portion of J M Jett Surv. 155 Abst. 48 Tr. 12 & Tr. 13 (To provide and execute a comprehensive planning and real estate development strategy that includes identified surplus parcels of property that can be liquidated in accordance with the law and District policy, including Board Policy CDB [Legal] and [Local])
Reports Active Learning Update (To provide an update for the Active Learning Framework Initiative)
9C. New Tech Preliminary Data Review** (To review New Tech preliminary data on STAAR scores and attendance rates in comparison to the traditional campus) 10. Adjournment