1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognitions A. December 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education) B. Presentation of December 2017 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Recognition of the December 2017 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS) D. Recognition of 2017 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students)
Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. November 9, 2017, Internal Audit Committee Meeting 2. November 16, 2017, Special Board of Trustees Meeting 3. November 16, 2017, Board of Trustees Meeting 4. November 16, 2017, Public Facility Corporation Meeting 5. December 4, 2017, Special Board of Trustees Meeting B. Approval of Revisions to 2017-2018 Extra Performance Pay/Instructional Stipends (High School Allotment Fund - $80,000.00) (To provide compensation for EPISD employees) C. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit]) D. Approval of Construction Contracts 1. Award of 2016 Bond Athletic Upgrades – Lighting Phase 2, Project No. 17.631A, to Noble General Contractors LLC, Utilizing Region 19 Allied States Cooperative RFP #14-7072, National Job Order Contracting (2016 Bond Fund - $1,373,038.00) (To provide upgrades to the baseball and softball fields at various high schools) 2. Award of 2016 Bond Athletic Upgrades – Lighting, Project No. 17.631A, to Musco Sports Lighting LLC, Utilizing BuyBoard Purchasing Cooperative RFP #512-16 Parks and Recreation Equipment and Field Lighting Products and Installation (2016 Bond Fund - $3,630,211.00) (To provide and install new LED stadium lighting to the baseball and softball fields at various high schools) 3. Award of 2016 Bond Tennis Courts, Project No. 17.631C, to Hellas Construction, Inc., Utilizing Region 19 Allied States Cooperative RFP #14-7041 Sports Surfaces (Indoor/Outdoor) and Related Items (2016 Bond Fund - $2,221,042.68) (Approval required to provide tennis courts to Franklin and Chapin High Schools)
Report A. Certification of Required Hours of Continuing Education for Board Members (To comply with requirements by the Texas Administrative Code as it pertains to Board Member Continuing Education)
Discuss and Take Appropriate Action on Proposed Revisions of Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revision of Board Policy BDAA (Local): Officers and Officials, Duties and Requirements of Board Officers (To clarify the Board officer election process) 2. Revision of Board Policy BF (Local): Board Policies (TASB recommended revisions as part of Update 103) 3. Revision of Board Policy BJCF (Local): Superintendent, Nonrenewal (TASB recommended revisions as part of Update 105) 4. Revision of Board Policy BQ (Local): Planning and Decision-Making Process (TASB recommended as part of Update 105) 5. Revision of Board Policy BQA (Local): Planning and Decision-Making Process, District-Level (To effectively align the content of the policy with the function of the District-wide Educational Improvement Council) 6. Revision of Board Policy FFA (Local): Student Welfare, Wellness and Health Services (The Texas Association of School Boards [TASB] required the revision of FFA [Local] to meet new nutrition guidelines and changes in policy template) 7. Revision of Board Policy FMH (Local): Student Activities, Commencement (Board Policy FMH [Local] is being revised to remove the community service requirement for participation in commencement exercises) 8. Revision of Board Policy GE (Local): Relations with Parent Organizations (TASB recommended revisions as part of Update 107)
Discuss and Take Appropriate Action Regarding the Procurement of Construction Manager At-Risk Services for the following Projects: Coronado High School, Project No. 17.627, Burges High School, Project No. 17.623 and Jefferson High School, Project No. 17.624 (The Superintendent recommends the rejection of all submissions
Discuss and Take Appropriate Action Regarding the Selection of the Construction Delivery Method Providing the Best Value for the following Projects: Coronado High School, Project 17.627, Burges High School, Project No. 17.623, and Jefferson High School, Project 17.624 and Delegate Authority to the Superintendent or His Designee to Select and Publish Selection Criteria, Prepare Procurement Documents, and Receive and Publicly Open Proposals (The Superintendent recommends the return to the Board Policy default of Competitive Sealed Proposals as the method of delivery of construction services for the projects)
Approval to Select Construction Procurement Delivery Method Providing Best Value for Irvin High School, Project No. 17.628, and Authorize the Superintendent or Designee to Select and Publish Selection Criteria, Prepare a Request for Proposals, and Receive and Publicly Open Proposals (Approval required to proceed with the construction manager at-risk procurement delivery method)
Discuss and Take Appropriate Action on 2018-2019 School Calendar and Submission of State Waiver Application to Texas Education Agency for Staff Development Days (To approve proposed School Calendar that has been prepared by the Districtwide Educational Improvement Council [DEIC] and to submit waiver application to Texas Education Agency for Staff Development Days)
F. Discuss and Take Appropriate Action on Proposed Custodial Work Schedule and Assignments (To allow discussion of proposed Custodial Schedule and Assignments) 8. Adjournment
Dec 19, 2017 Board of Trustees
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognitions A. December 2017 Partner in Education of the Month (To promote and enhance community relations by recognizing Partners in Education) B. Presentation of December 2017 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Recognition of the December 2017 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS) D. Recognition of 2017 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students)
Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. November 9, 2017, Internal Audit Committee Meeting 2. November 16, 2017, Special Board of Trustees Meeting 3. November 16, 2017, Board of Trustees Meeting 4. November 16, 2017, Public Facility Corporation Meeting 5. December 4, 2017, Special Board of Trustees Meeting B. Approval of Revisions to 2017-2018 Extra Performance Pay/Instructional Stipends (High School Allotment Fund - $80,000.00) (To provide compensation for EPISD employees) C. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit]) D. Approval of Construction Contracts 1. Award of 2016 Bond Athletic Upgrades – Lighting Phase 2, Project No. 17.631A, to Noble General Contractors LLC, Utilizing Region 19 Allied States Cooperative RFP #14-7072, National Job Order Contracting (2016 Bond Fund - $1,373,038.00) (To provide upgrades to the baseball and softball fields at various high schools) 2. Award of 2016 Bond Athletic Upgrades – Lighting, Project No. 17.631A, to Musco Sports Lighting LLC, Utilizing BuyBoard Purchasing Cooperative RFP #512-16 Parks and Recreation Equipment and Field Lighting Products and Installation (2016 Bond Fund - $3,630,211.00) (To provide and install new LED stadium lighting to the baseball and softball fields at various high schools) 3. Award of 2016 Bond Tennis Courts, Project No. 17.631C, to Hellas Construction, Inc., Utilizing Region 19 Allied States Cooperative RFP #14-7041 Sports Surfaces (Indoor/Outdoor) and Related Items (2016 Bond Fund - $2,221,042.68) (Approval required to provide tennis courts to Franklin and Chapin High Schools)
Report A. Certification of Required Hours of Continuing Education for Board Members (To comply with requirements by the Texas Administrative Code as it pertains to Board Member Continuing Education)
Discuss and Take Appropriate Action on Proposed Revisions of Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revision of Board Policy BDAA (Local): Officers and Officials, Duties and Requirements of Board Officers (To clarify the Board officer election process) 2. Revision of Board Policy BF (Local): Board Policies (TASB recommended revisions as part of Update 103) 3. Revision of Board Policy BJCF (Local): Superintendent, Nonrenewal (TASB recommended revisions as part of Update 105) 4. Revision of Board Policy BQ (Local): Planning and Decision-Making Process (TASB recommended as part of Update 105) 5. Revision of Board Policy BQA (Local): Planning and Decision-Making Process, District-Level (To effectively align the content of the policy with the function of the District-wide Educational Improvement Council) 6. Revision of Board Policy FFA (Local): Student Welfare, Wellness and Health Services (The Texas Association of School Boards [TASB] required the revision of FFA [Local] to meet new nutrition guidelines and changes in policy template) 7. Revision of Board Policy FMH (Local): Student Activities, Commencement (Board Policy FMH [Local] is being revised to remove the community service requirement for participation in commencement exercises) 8. Revision of Board Policy GE (Local): Relations with Parent Organizations (TASB recommended revisions as part of Update 107)
Discuss and Take Appropriate Action Regarding the Procurement of Construction Manager At-Risk Services for the following Projects: Coronado High School, Project No. 17.627, Burges High School, Project No. 17.623 and Jefferson High School, Project No. 17.624 (The Superintendent recommends the rejection of all submissions
Discuss and Take Appropriate Action Regarding the Selection of the Construction Delivery Method Providing the Best Value for the following Projects: Coronado High School, Project 17.627, Burges High School, Project No. 17.623, and Jefferson High School, Project 17.624 and Delegate Authority to the Superintendent or His Designee to Select and Publish Selection Criteria, Prepare Procurement Documents, and Receive and Publicly Open Proposals (The Superintendent recommends the return to the Board Policy default of Competitive Sealed Proposals as the method of delivery of construction services for the projects)
Approval to Select Construction Procurement Delivery Method Providing Best Value for Irvin High School, Project No. 17.628, and Authorize the Superintendent or Designee to Select and Publish Selection Criteria, Prepare a Request for Proposals, and Receive and Publicly Open Proposals (Approval required to proceed with the construction manager at-risk procurement delivery method)
Discuss and Take Appropriate Action on 2018-2019 School Calendar and Submission of State Waiver Application to Texas Education Agency for Staff Development Days (To approve proposed School Calendar that has been prepared by the Districtwide Educational Improvement Council [DEIC] and to submit waiver application to Texas Education Agency for Staff Development Days)
F. Discuss and Take Appropriate Action on Proposed Custodial Work Schedule and Assignments (To allow discussion of proposed Custodial Schedule and Assignments) 8. Adjournment