1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. February 2018 Partner In Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 2, 2018, Special Board of Trustees Meeting B. Award of Bond Underwriting Services RFQ #18-023 (To provide Bond Underwriting Services for future District debt issuance or other financing) C. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit]) D. Approval of Professional Services Contracts over $100,000.00 1. 2016 Bond Asbestos/Environmental Management Services, RFQ #16-043, Project No. 18.03 (Administration Recommendation: R&A Consultants, Corp.) (2016 Bond Fund - $244,300.00) (Approval is needed for the planning, design, and project management of the districtwide asbestos abatement projects supporting the 2016 bond construction projects) 2. Old Magoffin Building Renovation, RFQ #17-066, Project No. 17.635.01 (Administration Recommendation: In*Situ Architecture) (Maintenance Tax Notes - $105,987.50) (Approval is needed to proceed with the design of the project) 3. EPISD 2017 TAS Transition Plan, RFQ #18-010, Project No. 17.518 (Administration Recommendation: Fokus Architecture, Inc.) (2007 Bond Fund - $209,680.00) (Approval is needed to proceed with District facilities assessment to comply with Texas Accessibility Standards[TAS])
Approval of Construction Contract 1. Districtwide Roofing, CSP No.18-031, Project No. 17.558 (Administration Recommendation: The Roof Metal & Construction Co.) (2007 Bond Fund - $495,800.00) (Approval required to proceed with the needed roofing at Andress and Network Core)
Report A. Public Hearing on the 2016-2017 Texas Academic Performance Report (TAPR) (The Texas Education Code [TEC], §39.306, requires each district's Board to publish an annual report that includes the 2016-2017 Texas Academic Performance Report [TAPR])
Action Items: Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) A. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy BBE (Local): Board Members, Authority (TASB recommended revisions as part of Update 109) B. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CAA (Local): Fiscal Management Goals and Objectives, Financial Ethics (TASB recommended as part of Update 103) C. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CB (Local): State and Federal Revenue Sources (TASB recommended as part of Update 103) E. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy EIF (Local): Academic Achievement, Graduation (To update Board Policy EIF [Local] to align with HB5 and TASB recommendations) F. Discuss and Take Appropriate Action on Revisions to Board Policy FEA (Local): Attendance, Compulsory Attendance (To Include TASB Updates 107 and 109) G. Discuss and Take Appropriate Action on Revisions to Board Policy FFAA (Local): Wellness and Health Services, Physical Examinations (To notify parents when their student and/or other students have lice) H. Discuss and Take Appropriate Action on Proposed Deletion of Board Policy FFB (Local): Student Welfare, Crisis Intervention (To delete provisions in local policy)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CH (Local): Purchasing and Acquisition (To discuss and take appropriate action regarding CH [Local] as recommended by Policy Committee)
Discuss and Take Appropriate Action on Approval of Revised Board Goals (To revise previously approved Board Goals)
Discuss and Take Appropriate Action on Report of Results of Administration's Review and Modification of EPISD's Processes, Including Criteria and Weight, for Construction Manager At-Risk and Competitive Sealed Proposals (Provide the Board information on Administration's review and modification of EPISD's processes, including criteria and weight, for construction manager at-risk and competitive sealed proposals)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for EPISD Downtown Administration Building, 1100 N. Stanton, RFQ #18-030, Project No. 17.634A (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action on Approval of Additional Services to Bond Program Management Services Contract, Project No. 17.510 for the District’s 2007 Irvin High School and Andress High School Projects (Action to select the most highly qualified provider of program management services for the District’s 2007 Irvin High School and Andress High School Projects)
8E. Discuss and Take Appropriate Action to Authorize EPISD External Financial Auditors to Conduct an Audit Related to: (1) Whether Actions Taken by an EPISD Board Trustee, Working as a Paid Campaign Manager, Soliciting Campaign Donations/Endorsements Secured from EPISD Vendors, Prospective Vendors, Contractors and Employees for a Campaign Constitutes a Conflict of Interest; (2) Whether any Identified Conflict of Interest(s) Occurred with Regard to Said EPISD Board Trustee/Paid Campaign Manager Voting for Vendor/Contractor Contracts and/or Requests by Teachers Organizations/Unions Since May of 2017; and (3) Include all Currently Seated Trustees Being Paid by a Campaign as Part of the Audit 9. Adjournment
Feb 20, 2018 Board of Trustees
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. February 2018 Partner In Education of the Month (To promote and enhance community relations by recognizing Partners in Education)
(Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. February 2, 2018, Special Board of Trustees Meeting B. Award of Bond Underwriting Services RFQ #18-023 (To provide Bond Underwriting Services for future District debt issuance or other financing) C. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit]) D. Approval of Professional Services Contracts over $100,000.00 1. 2016 Bond Asbestos/Environmental Management Services, RFQ #16-043, Project No. 18.03 (Administration Recommendation: R&A Consultants, Corp.) (2016 Bond Fund - $244,300.00) (Approval is needed for the planning, design, and project management of the districtwide asbestos abatement projects supporting the 2016 bond construction projects) 2. Old Magoffin Building Renovation, RFQ #17-066, Project No. 17.635.01 (Administration Recommendation: In*Situ Architecture) (Maintenance Tax Notes - $105,987.50) (Approval is needed to proceed with the design of the project) 3. EPISD 2017 TAS Transition Plan, RFQ #18-010, Project No. 17.518 (Administration Recommendation: Fokus Architecture, Inc.) (2007 Bond Fund - $209,680.00) (Approval is needed to proceed with District facilities assessment to comply with Texas Accessibility Standards[TAS])
Approval of Construction Contract 1. Districtwide Roofing, CSP No.18-031, Project No. 17.558 (Administration Recommendation: The Roof Metal & Construction Co.) (2007 Bond Fund - $495,800.00) (Approval required to proceed with the needed roofing at Andress and Network Core)
Report A. Public Hearing on the 2016-2017 Texas Academic Performance Report (TAPR) (The Texas Education Code [TEC], §39.306, requires each district's Board to publish an annual report that includes the 2016-2017 Texas Academic Performance Report [TAPR])
Action Items: Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) A. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy BBE (Local): Board Members, Authority (TASB recommended revisions as part of Update 109) B. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CAA (Local): Fiscal Management Goals and Objectives, Financial Ethics (TASB recommended as part of Update 103) C. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CB (Local): State and Federal Revenue Sources (TASB recommended as part of Update 103) E. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy EIF (Local): Academic Achievement, Graduation (To update Board Policy EIF [Local] to align with HB5 and TASB recommendations) F. Discuss and Take Appropriate Action on Revisions to Board Policy FEA (Local): Attendance, Compulsory Attendance (To Include TASB Updates 107 and 109) G. Discuss and Take Appropriate Action on Revisions to Board Policy FFAA (Local): Wellness and Health Services, Physical Examinations (To notify parents when their student and/or other students have lice) H. Discuss and Take Appropriate Action on Proposed Deletion of Board Policy FFB (Local): Student Welfare, Crisis Intervention (To delete provisions in local policy)
Discuss and Take Appropriate Action on Proposed Revisions to Board Policy CH (Local): Purchasing and Acquisition (To discuss and take appropriate action regarding CH [Local] as recommended by Policy Committee)
Discuss and Take Appropriate Action on Approval of Revised Board Goals (To revise previously approved Board Goals)
Discuss and Take Appropriate Action on Report of Results of Administration's Review and Modification of EPISD's Processes, Including Criteria and Weight, for Construction Manager At-Risk and Competitive Sealed Proposals (Provide the Board information on Administration's review and modification of EPISD's processes, including criteria and weight, for construction manager at-risk and competitive sealed proposals)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for EPISD Downtown Administration Building, 1100 N. Stanton, RFQ #18-030, Project No. 17.634A (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action on Approval of Additional Services to Bond Program Management Services Contract, Project No. 17.510 for the District’s 2007 Irvin High School and Andress High School Projects (Action to select the most highly qualified provider of program management services for the District’s 2007 Irvin High School and Andress High School Projects)
8E. Discuss and Take Appropriate Action to Authorize EPISD External Financial Auditors to Conduct an Audit Related to: (1) Whether Actions Taken by an EPISD Board Trustee, Working as a Paid Campaign Manager, Soliciting Campaign Donations/Endorsements Secured from EPISD Vendors, Prospective Vendors, Contractors and Employees for a Campaign Constitutes a Conflict of Interest; (2) Whether any Identified Conflict of Interest(s) Occurred with Regard to Said EPISD Board Trustee/Paid Campaign Manager Voting for Vendor/Contractor Contracts and/or Requests by Teachers Organizations/Unions Since May of 2017; and (3) Include all Currently Seated Trustees Being Paid by a Campaign as Part of the Audit 9. Adjournment