1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of March 2018 "I AM EPISD" Award B. National Professional Social Work Recognition and Proclamation
Active Learning Engaged Learning Presentation and Recognition (To provide an update of the Active Learning Framework Initiative)
Update on Program Review of Special Education and Special Services (To communicate Special Education Program Review findings and recommendations)
A. Approval of Minutes 1. February 1, 2018, Curriculum and Instruction Committee Meeting 2. February 8, 2018, Special Board of Trustees Meeting 3. February 14, 2018, Policy Committee Meeting 4. February 16, 2018, Facilities Committee Meeting 5. February 19, 2018, Finance and Administration Committee Meeting 6. February 20, 2018, Special Board of Trustees Meeting 7. February 20, 2018, Public Facilities Corporation Meeting 8. February 20, 2018, Board of Trustees Meeting B. Approval of Budget Amendments 1. Transfer Campus Principal Funds from General Fund to Fund 461Campus Principal Activity Funds (The transfer will provide more transparency and separate the Campus Principal Activity Funds into its own fund in accordance with the Financial Accountability Resource Guide) 2. Request Funding for the Purchase of College Readiness Materials for High School Campuses (Restricted Fund Balance $ 459,675.00) (Amendment will provide adequate funding for District operations) 3. Increase Interest Earnings and Building Construction Account for the 2017 Maintenance Tax Notes (General Operating Funds $ 200,000.00) (Amendment will provide proper funding for District operations) 4. Supplies, Furniture and Equipment, Personnel Related Costs, Professional Development Services and Student Extra Curricular Activities (General Operating Funds $ 94,599.00) (Amendment will provide proper funding for District operations) 5. Supplies and Instructional Materials, Personnel Related Costs, Professional Development Services and Student Extra Curricular Activities (General Operating Funds $26,871.00) (Amendment will provide proper funding for District operations) D. Approval of Texas Workforce Commission Funding for San Jacinto Adult Learning Center (Texas Workforce Commission $ 40,549.33) (To provide additional funding for education and services to adult learners) E. Approval of Interlocal Agreement Region 17 Education Service Center and El Paso Independent School District for Participation in the West Texas Food Service Cooperative Program for 20182019 School Year (To allow the District to utilize the commercial food purchasing, commodity processing, and fullservice delivery contracts available through this cooperative contract) F. Approval of Amendment to Affiliation Agreement between El Paso Independent School District and Tenet Hospitals Limited, a Texas Limited Partnership, dba The Hospitals of Providence (This Amendment to Affiliation Agreement will allow El Paso Independent School District students enrolled in the Project SEARCH program to participate in training activities at Tenet hospital facilities in El Paso, Texas) G. Approval of OutofState, InState and OverAge Monthly Tuition Rates for 20182019 (To approve tuition charges for OutofDistrict and Special Program students) H. Annual Texas Racial Profiling Law (SB 1074) Report for 2017 (To comply with Texas House Bill 3389 and Texas Legislature) I. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit]) J. Approval to Purchase Library Books, Periodical Subscriptions, and Other Library Related Items Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 4, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), HoustonGalveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), The Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local $ 6,000,000.00) (To continue providing resources needed for the District to purchase library books, periodical subscriptions, and other library related items on an as needed basis) K. Approval of Professional Services Contract Architectural Historic Preservation of El Paso High School, RFQ #18003, Project No. 17.625.22 (Administrative Recommendation: Nine Degrees Architecture + Design, Inc.) (Operating Fund $ 456,200.00) (Approval is needed to proceed with the design of the project) L. General Construction Agreement for Construction Manager AtRisk Services by Harrington Construction dba HB Construction for EPISD Downtown Administration Building, 1100 N. Stanton, RFQ #18030, Project No. 17.634A (Maintenance Tax Notes $ 7,500.00) (Approval of the preconstruction service fees are required prior to approval of the Guaranteed Maximum Price Amendment once construction documents are completed) M. Approval of Construction Contract, 2016 Bond Athletic Upgrades 2018 Phase, Project No. 17.631D, Utilizing Region 19 Allied States Cooperative, RFP #147041, Sports Surfaces (Indoor/Outdoor) and Related Items (Administration Recommendation: Hellas Construction, Inc.) (2016 Bond Fund $ 3,862,723.74) (Approval required to provide new synthetic turfs and track replacements at Andress, Austin, Bowie and El Paso High Schools) N. Approval of Final Payment AGS New Tech Classroom Improvements at Armendariz Middle School, CSP No.17072, Project No. 17.633 (2007 Bond Fund $ 17,400.25) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Notice of Grant Award from the State of Texas, Office of the GovernorCriminal Justice Division (CJD) for EPISD Prepares for RifleResistant Body Armor Grant (State of Texas: Office of the GovernorCriminal Justice Division $ 20,425.00) (To help protect the lives of the District’s sworn officers)
Discuss and Take Appropriate Action on Declaring Properties Surplus Not Needed for Educational Purposes and Approve a Resolution Authorizing the Sale of Surplus Real Property (Including Any Improvements) Described As: Parcel No.1Former LaFarelle, 8235 Railroad (1.98 Acres), 81 TSP 2 Sec 11 T&P Survey Tract 2; Parcel No. 2–Burnet Elementary School., 3700 Thomason (4.94 Acres), 75A Logan Heights all of Blk & 75B Logan Heights 1 to 32 (To provide and execute a comprehensive planning and real estate development strategy that includes identified surplus parcels of property that can be liquidated in accordance with the law and district policy, including Board Policy CDB [Legal] and [Local])
Discuss and Take Appropriate Action on Ross Middle and Hughey Elementary Schools Athletic Fields Partnership between EPISD and the City of El Paso (Approval is needed to proceed with a partnership agreement)
C. Discuss and Take Appropriate Action on Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revisions to Board Policy CDA (Local): Other Revenues, Investments (TASB recommended as part of Update 109) 2. Revisions to Board Policy CJ (Local): Contracted Services (TASB recommended as part of Update 107) 3. Revisions to Board Policy CKC (Local): Safety Program/Risk Management, Emergency Plans (TASB recommended as part of Update 109) 4. Revisions to Board Policy CLB (Local): Buildings, Grounds, and Equipment Management, Maintenance (TASB recommended as part of Update 105) 5. Revisions to Board Policy CLE (Local): Buildings, Grounds, and Equipment Management, Flag Displays (TASB recommended as part of Update 105) 6. Revisions to Board Policy FFF (Local): Student Welfare, Student Safety (To ensure student safety) 7. Revisions to Board Policy CKE (Local): Safety Program/Risk Management, Security Personnel/Peace Officers (TASB has submitted updates 100 and 103) 8. Adjournment
Mar 27, 2018 Board of Trustees
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of March 2018 "I AM EPISD" Award B. National Professional Social Work Recognition and Proclamation
Active Learning Engaged Learning Presentation and Recognition (To provide an update of the Active Learning Framework Initiative)
Update on Program Review of Special Education and Special Services (To communicate Special Education Program Review findings and recommendations)
A. Approval of Minutes 1. February 1, 2018, Curriculum and Instruction Committee Meeting 2. February 8, 2018, Special Board of Trustees Meeting 3. February 14, 2018, Policy Committee Meeting 4. February 16, 2018, Facilities Committee Meeting 5. February 19, 2018, Finance and Administration Committee Meeting 6. February 20, 2018, Special Board of Trustees Meeting 7. February 20, 2018, Public Facilities Corporation Meeting 8. February 20, 2018, Board of Trustees Meeting B. Approval of Budget Amendments 1. Transfer Campus Principal Funds from General Fund to Fund 461Campus Principal Activity Funds (The transfer will provide more transparency and separate the Campus Principal Activity Funds into its own fund in accordance with the Financial Accountability Resource Guide) 2. Request Funding for the Purchase of College Readiness Materials for High School Campuses (Restricted Fund Balance $ 459,675.00) (Amendment will provide adequate funding for District operations) 3. Increase Interest Earnings and Building Construction Account for the 2017 Maintenance Tax Notes (General Operating Funds $ 200,000.00) (Amendment will provide proper funding for District operations) 4. Supplies, Furniture and Equipment, Personnel Related Costs, Professional Development Services and Student Extra Curricular Activities (General Operating Funds $ 94,599.00) (Amendment will provide proper funding for District operations) 5. Supplies and Instructional Materials, Personnel Related Costs, Professional Development Services and Student Extra Curricular Activities (General Operating Funds $26,871.00) (Amendment will provide proper funding for District operations) D. Approval of Texas Workforce Commission Funding for San Jacinto Adult Learning Center (Texas Workforce Commission $ 40,549.33) (To provide additional funding for education and services to adult learners) E. Approval of Interlocal Agreement Region 17 Education Service Center and El Paso Independent School District for Participation in the West Texas Food Service Cooperative Program for 20182019 School Year (To allow the District to utilize the commercial food purchasing, commodity processing, and fullservice delivery contracts available through this cooperative contract) F. Approval of Amendment to Affiliation Agreement between El Paso Independent School District and Tenet Hospitals Limited, a Texas Limited Partnership, dba The Hospitals of Providence (This Amendment to Affiliation Agreement will allow El Paso Independent School District students enrolled in the Project SEARCH program to participate in training activities at Tenet hospital facilities in El Paso, Texas) G. Approval of OutofState, InState and OverAge Monthly Tuition Rates for 20182019 (To approve tuition charges for OutofDistrict and Special Program students) H. Annual Texas Racial Profiling Law (SB 1074) Report for 2017 (To comply with Texas House Bill 3389 and Texas Legislature) I. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit]) J. Approval to Purchase Library Books, Periodical Subscriptions, and Other Library Related Items Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 4, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), HoustonGalveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), The Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local $ 6,000,000.00) (To continue providing resources needed for the District to purchase library books, periodical subscriptions, and other library related items on an as needed basis) K. Approval of Professional Services Contract Architectural Historic Preservation of El Paso High School, RFQ #18003, Project No. 17.625.22 (Administrative Recommendation: Nine Degrees Architecture + Design, Inc.) (Operating Fund $ 456,200.00) (Approval is needed to proceed with the design of the project) L. General Construction Agreement for Construction Manager AtRisk Services by Harrington Construction dba HB Construction for EPISD Downtown Administration Building, 1100 N. Stanton, RFQ #18030, Project No. 17.634A (Maintenance Tax Notes $ 7,500.00) (Approval of the preconstruction service fees are required prior to approval of the Guaranteed Maximum Price Amendment once construction documents are completed) M. Approval of Construction Contract, 2016 Bond Athletic Upgrades 2018 Phase, Project No. 17.631D, Utilizing Region 19 Allied States Cooperative, RFP #147041, Sports Surfaces (Indoor/Outdoor) and Related Items (Administration Recommendation: Hellas Construction, Inc.) (2016 Bond Fund $ 3,862,723.74) (Approval required to provide new synthetic turfs and track replacements at Andress, Austin, Bowie and El Paso High Schools) N. Approval of Final Payment AGS New Tech Classroom Improvements at Armendariz Middle School, CSP No.17072, Project No. 17.633 (2007 Bond Fund $ 17,400.25) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Notice of Grant Award from the State of Texas, Office of the GovernorCriminal Justice Division (CJD) for EPISD Prepares for RifleResistant Body Armor Grant (State of Texas: Office of the GovernorCriminal Justice Division $ 20,425.00) (To help protect the lives of the District’s sworn officers)
Discuss and Take Appropriate Action on Declaring Properties Surplus Not Needed for Educational Purposes and Approve a Resolution Authorizing the Sale of Surplus Real Property (Including Any Improvements) Described As: Parcel No.1Former LaFarelle, 8235 Railroad (1.98 Acres), 81 TSP 2 Sec 11 T&P Survey Tract 2; Parcel No. 2–Burnet Elementary School., 3700 Thomason (4.94 Acres), 75A Logan Heights all of Blk & 75B Logan Heights 1 to 32 (To provide and execute a comprehensive planning and real estate development strategy that includes identified surplus parcels of property that can be liquidated in accordance with the law and district policy, including Board Policy CDB [Legal] and [Local])
Discuss and Take Appropriate Action on Ross Middle and Hughey Elementary Schools Athletic Fields Partnership between EPISD and the City of El Paso (Approval is needed to proceed with a partnership agreement)
C. Discuss and Take Appropriate Action on Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revisions to Board Policy CDA (Local): Other Revenues, Investments (TASB recommended as part of Update 109) 2. Revisions to Board Policy CJ (Local): Contracted Services (TASB recommended as part of Update 107) 3. Revisions to Board Policy CKC (Local): Safety Program/Risk Management, Emergency Plans (TASB recommended as part of Update 109) 4. Revisions to Board Policy CLB (Local): Buildings, Grounds, and Equipment Management, Maintenance (TASB recommended as part of Update 105) 5. Revisions to Board Policy CLE (Local): Buildings, Grounds, and Equipment Management, Flag Displays (TASB recommended as part of Update 105) 6. Revisions to Board Policy FFF (Local): Student Welfare, Student Safety (To ensure student safety) 7. Revisions to Board Policy CKE (Local): Safety Program/Risk Management, Security Personnel/Peace Officers (TASB has submitted updates 100 and 103) 8. Adjournment