3. Recognitions A. May 2018 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of May 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Better Hearing and Speech Proclamation (To honor our more than 60 Speech Pathologists who work hard to provide services to EPISD students)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 8, 2018, Policy Committee Meeting 2. April 11, 2018, Curriculum and Instruction Committee Meeting 3. April 11, 2018, Policy Committee Meeting 4. April 17, 2018, Special Board of Trustees Meeting 5. April 17, 2018, Board of Trustees Meeting 6. April 17, 2018, Administrative Public Facility Corporation Meeting 7. April 18, 2018, Facilities Committee Meeting 8. April 24, 2018, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Professional Development (General Operating Fund - $17,730.00) (Amendment will provide proper funding for District operations) 2. Costs Related with Reading Restaurant Literacy Initiative Program and Community Schools Services (General Operating Funds - $23,500.00) (Amendment will provide proper funding for District operations) 3. Record E-Rate Revenue and Technology Related Expenditures (General Operating Funds - $2,113,857.55) (Amendment will provide proper accounting of E-Rate revenue and technology expenditures) C. Consent Items 1. Possible Rescheduling of June 19, 2018, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 19, 2018, to June 21, 2018, will provide the administration ample time for preparation of Board Meeting materials) 2. Approval of Revisions to 2018-2019 School Calendar (Changes to the approved El Paso Independent School District's 2018-19 calendar are needed to align the District's Spring Break schedule with the El Paso Community College, the University of Texas at El Paso, and other local districts) 3. Approval of Sprint Mobile 1Million Project Grant (To provide low-income high school students without internet service at home with wireless mobile devices and internet service) 4. Approval of Terms and Conditions of 2018-2019 Calendar Year Project, Texas Action for Healthy Kids School Grant, in Partnership with the Institute of Healthy Living (To promote healthy eating, physical activity and healthier schools) 5. Approval of Memorandum of Understanding between El Paso Center for Children, Inc. and El Paso Independent School District in Support of Department of Family and Protective Services, Services to At-Risk Youth (STAR Contract) (To agree to provide counseling programs to the District’s at-risk youth) 6. Approval of Interlocal Cooperation Contract between El Paso Independent School District and Texas Health and Human Services Commission (To comply with Board Policies EEH [Local] and EHBA [Legal] regarding Homebound Services) 7. Approval of 2018-2019 Teachers of Critical Languages Program: Program Host School Agreement (To provide instruction in Mandarin to students) 8. Approval to Negotiate Cost Share Amount for Gene Roddenberry Planetarium Community Development Block Grant (CDBG) Submitted Application (City of El Paso - $500,000.00 to $1,390,218.00 with a TBD Cost Match Not to Exceed $500,000.00) (To negotiate the District contribution of the application) 10. Approval of Campus Accessibility Plans/Pathways for Putnam Elementary School, Tom Lea Elementary School, and Transmountain Early College High School (As a result of a Civil Rights visit by the Texas Education Agency in April 2006, each campus must have a written, Board-approved accessibility plan and pathway identifying the accessible pathway and the alternative plan to any barriers) 11. Approval of Third Quarter Financial and Travel Reports for Fiscal Year 2017-2018 (To inform the Board of the District's Financial Status at the end of the Third Quarter FY 17-18) 12. Internal Audit Plan Status Report and Approval of Proposed Revisions to Internal Audit Plan (To provide the Board of Trustees a report on the status of the Internal Audit Plan and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit], and to propose revisions to the Audit Plan) D. Purchases Requiring Board Approval 1. Approval of Delegation of Assignment from Passage Supply Co. to Hercules Industries for RFP #17-023 Heating, Ventilation, and Air Conditioning Supplies Catalog Discount (To continue to have approved service providers that offer the District Heating, Ventilation, and Air Conditioning [HVAC] products and supplies) 2. Approval of Expenditures for Commodity Food Processing Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,621,195.56) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 3. Approval to Purchase Annual Food and Supplies Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Administration Recommendation: Labatt Food Service) (Budgeted Federal Funds - $13,500,000.00) (Food and supplies are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Approval to Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #14-7065, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds - $3,000,000.00) (To purchase produce that is a required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Approval to Purchase Linen Services Utilizing BuyBoard Cooperative Program Contract No. 507-16 Uniforms and Accessories (Administration Recommendation: Cintas Corporation No. 2) (Budgeted Federal Funds-Child Nutrition Program - $149,000.00) (To purchase linen services for use in all kitchens in order to maintain a clean and sanitary work area where school meals are prepared and served) 6. Award of Food Service Paper Products, RFP #18-039 (Administration Recommendation: Brady Industries [Items 6, 55, 56]; Interboro [Items 1, 2]; Last Group Enterprises, Inc., dba Advanced Blending [Items 14, 15, 16, 58, 59]; Plastic Connection [Item 63]; Preferred Packaging Sales & Service [Items 60, 61, 62]; Southwestern Mill Distributors Inc. [Items 4, 5, 7, 12, 13, 20, 21, 24, 25, 28, 29, 30, 31, 33, 34, 38, 39, 44, 45, 46, 49, 50, 51, 52, 53, 57, 67, 68, 69]; Spectrum Paper Co., Inc. [Items 3, 9, 10, 11, 32]; Sun Plastics, Inc. [Items 26, 27, 41, 47]; Veritiv Operating Company [Items 22, 23]; Wallace Packaging, LLC [Items 35, 36, 42, 43, 48, 54]) (Budgeted Local Funds - $1,500,000.00) (To obtain food service paper products needed to replenish warehouse stock for the Food and Nutrition Services Department) 7. Approval to Purchase Furniture, Fixtures, and Equipment Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1Government Procurement Alliance (1GPA), and US Communities (Budgeted Federal, State, Local, Bond and Grant Funds - $8,000,000.00) (To support the District's need to purchase furniture, fixtures, and equipment in a timely manner as needed for new Administration buildings and Bond projects) 8. Approval of Expenditures to Engage Learning, Inc., (“engage2learn”), Utilizing Region 19 Allied States Cooperative, RFP #15-7176 (Supplemental) Consulting, Contracting, Staff Development and Related, for Staff Training and Coaching for the Continued Implementation of the EPISD Active Learning Framework, to include Gold Cohort Campuses (Budgeted Local and Federal Funds - $1,349,480.00) (EPISD needs to purchase these services to continue training and coaching of the EPISD Active Learning Framework to complete the transition from vision into implementation) 9. Award of Disinfecting Delivery System, CSP No.18-054 (Administration Recommendation: Laun-Dry Supply Co., Inc.) (Budgeted Local Funds - $460,600.00) (To purchase disinfecting delivery systems for middle and high schools) 10. Approval to Purchase Custodial Products and Supplies, Utilizing Region 19 Education Service Center (ESC) Allied States Cooperative Contract RFP #15-7154, Custodial and Support Service Requirements and Related (Administration Recommendation: Di-Chem and Quality Technology, LLC dba ChemStation, Ecolab, Inc., Endemx, Brady Industries of Texas, International Safety & Medical Supply, Laun-Dry Supply Company, Inc., MasterServ, Inc., National Chemical Laboratories, Inc., Southwestern Mill Distributors, Inc., Spectrum Paper Co., Inc., and Sun Plastics, Inc.) (Budgeted Local Funds - $1,500,000.00) (To provide cleaning supplies at competitive pricing to support the educational process) 11. Approval to Purchase Products and Services from Amazon.com Utilizing US Communities Contract Number R-TC-17006, Online Marketplace for the Purchases of Products and Services (Various Funds - $1,000,000.00) (To provide necessary resources to support District operations) 13. Award of Color Bond, Xerographic, and Bulk Paper Products, RFP #18-043 (Administration Recommendation - Section 1: Color Bond Paper - Spectrum Paper Co., Inc. [Items 1-11]; Section 2: Xerographic Paper - Liberty Paper [Item 1], Spectrum Paper Co., Inc. [Item 2], O-K Paper Center [Item 3]; Section 3: Bulk Paper Products - Spectrum Paper Co., Inc. [Items 1, 3, 6, 11], School Specialty, Inc. [Items 2, 4 (alt), 5, 8 (alt), 9 (alt), 10 (alt), 12 (alt), and 13 (alt)]) (Budgeted Federal, State, Local, Bond and Grant Funds - $952,677.00) (To replenish District Warehouse stock) 14. Award of District Hosted Radio Communications System, RFP #18-044 (Administration Recommendations: Harris Corporation) (Budgeted State, Local, Bond and Grant Funds - $284,345.00) (To establish the radio communications foundation for the District to more effectively respond to emergency situations) 15. Award of Moving Services, RFP #18-053 (Administration Recommendation: Shelby Distribution Inc., dba Express Office Products, Super Good Movers, and The Movers of El Paso) (Budgeted Federal, State, Local, Bond and Grant Funds - $1,000,000.00) (To obtain moving services as needed districtwide) 16. Approval of Contracts/Expenditures for Job Order Contracting and Facilities Construction Services Utilizing Region 19 Allied States Cooperative, RFP #17-7261 Job Order Contracting and Facilities Construction Services (Budgeted Federal, State, Local, Bond and Grant Funds - Not to Exceed $10,000,000.00) (To increase District's ability to complete construction projects in a timely manner) E. Approval of Professional Services Contracts 1. 2016 Bond Program Geotechnical and Quality Assurance Testing Services Group 1, Project No. 18.05 (Administration Recommendation: CQC Testing and Engineering, LLC) (2016 Bond Fund - $720,000.00) (Approval is needed to proceed with the geotechnical and quality assurance testing services for 2016 Bond projects) 2. 2016 Bond Program Geotechnical and Quality Assurance Testing Services Group 2, Project No. 18.06 (Administration Recommendation: Terracon Consultants) (2016 Bond Fund - $810,000.00) (Approval is needed to proceed with the geotechnical and quality assurance testing services for 2016 Bond projects) F. Approval to Select the Construction Procurement Delivery Method Providing the Best Value for Projects 1. Burges High School, Project No. 17.623, and Authorize the Superintendent or Designee to Select and Publish Selection Criteria, Prepare a Request for Proposals, and Receive and Publicly Open Proposals (Approval required to proceed with the construction manager at-risk procurement delivery method) 2. Andress High School, Project No. 17.626; Bradley Elementary Consolidating Fannin Elementary, Project No. 17.612; and Morehead Middle Consolidating Johnson Elementary, Project No. 17.616 (Approval required to proceed with the Request for Competitive Sealed Proposals [RFCSP] procurement delivery method) G. Approval of Construction Contracts 1. 2016 Bond Asbestos Abatement Services, Project No. 18.03, to Border Demolition and Environmental, Inc., Utilizing Texas Comptroller of Public Accounts, Statewide Procurement Division, Contract TXMAS-18-00CORP10 (2016 Bond Fund-$2,198,700.00) (To provide asbestos abatement services in support of the 2016 Bond construction and renovation projects) 2. 2016 Bond Asbestos Abatement Services, Project No. 18.03B, to Keers Remediation, Inc., Utilizing Region XIX Allied States Cooperative Contract #17-7261, Job Order Contracting and Facilities Construction Services (2016 Bond Fund - $2,198,700.00) (To provide asbestos abatement services in support of the 2016 Bond construction and renovation projects) 3. Zach White Elementary School Chiller Replacement, CSP No. 18-046, Project No. 18.646 (Administration Recommendation: T-Dyne Contractors, LLC.) (Operating Fund - $154,000.00) (Approval required to replace chillers at Zach White Elementary School) 4. Bowie High School Gym HVAC Improvements, CSP No. 18-051, Project No. 18.639 (Administration Recommendation: Sunlight Enterprises) (Operating Fund - $763,425.00) (Approval required to provide HVAC improvements at the gymnasium at Bowie High School) 6. Highland Annex Parking Lot, CSP No. 18-047, Project No. 17.635.42 (Administration Recommendation: Del Mar Contracting) (Maintenance Tax Notes - $256,973.00) (Approval required to proceed with parking lot improvements at Highland Annex) 7. Coronado High School Portable Classroom Building Village, RFQ #2018-050, to AO General Contractor, Inc., Utilizing Region XIX Allied States Cooperative Contract #17-7261, Job Order Contracting and Facilities Construction Services (2016 Bond Fund - $317,508.68) (To provide support for the installation and occupancy of the Coronado High School portable classroom building village) 8. Coronado High School Additions and Renovations-Package 1, CSP No. 18-055, Project No. 17.627 (Administration Recommendation: AO General Contractor, Inc.) (2016 Bond Fund - $2,124,153.00) (Approval required to proceed with package one of the Coronado High School project) 9. Award of El Paso High School Light Pole Retrofit/Replacement, Project No. 18.638, to Musco Sports Lighting, LLC, Utilizing BuyBoard Purchasing Cooperative RFP #512-16, Parks and Recreation Equipment and Field Lighting Products and Installation (Operating Fund - $347,575.00) (To provide and install new light pole and retrofit four poles) 10. Award of Andress High School Main Gym Hardwood Floor Replacement, Project No. 18.638, to Stout Hardwood Floor Co.,Inc., Utilizing Region 19 Allied States Cooperative, RFP #15-7186, Furnishing Solutions and Related Items (Operating Fund - $117,005.81) (Approval required for the replacement of the gym flooring at Andress High School) H. Approval of Final Payment for Construction Contract 1. Districtwide Playground Improvements Group Two, CSP No.17-063, Project No. 17.632B, to Exerplay, Inc. (2016 Bond Fund - $83,944.04) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Hazardous Transportation Route Areas for 2018-2019 School Year (Budgeted Local Funds - $1,014,064.20) (Board Policy CNA [Local] requires the Board to approve hazardous areas in order to provide transportation service to students residing in designated hazardous areas)
Award of Staff Development Training Services and Materials RFP #18-038 (Administration Recommendation: 2ove1, LLC; 3W Consulting Group, LLC; Action Based Learning; AISYS Consulting, LLC; Ed Tech Team; Estrellita; Faye Whitlow; Forde-Ferrier, LLC; Frog Street Press, LLC; Kagan Professional Development; KAMICO Instructional Media, Inc.; lead4ward, LLC; Math GPS, LLC; NINE Enterprises, Inc.; n2y, LLC; National Alliance for Partnerships in Equity (NAPE) Education Foundation; National Science Teachers Association-NSTA; Parker & Jamison, LLC; Pearson Education, Inc.; Seidlitz Education; Teacher Created Materials; The College Board; The Flippen Group, LLC; The Writing Academy, LLC; and Valley Speech Language and Learning Center)(Budgeted Federal, State, Local, and Grant Funds - $300,000.00) (To provide the District with quality professional development services and materials for grades K-12 teachers, instructional coaches, and administrators districtwide)
Action Items Discuss and Take Appropriate Action on an Order Authorizing the Issuance of “El Paso Independent School District Unlimited Tax Refunding Bonds, Series 2018” to Achieve Debt Service Savings for the District; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Such Bonds; and Resolving Other Matters Incident and Related Thereto, Including Delegating Certain Specified Matters to Authorized District Officials
Discuss and Take Appropriate Action on Crockett Elementary School Renovations, CSP No. 18-052, Project No. 17.629 (Administration Recommendation: Dantex General Contractors) (2016 Bond Fund - $6,927,500.00) (Approval required to proceed with the renovations at Crockett Elementary School)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Bradley/Fannin School Consolidation (To consider the recommendation submitted by Bradley/Fannin School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Dowell/Schuster/Crosby School Consolidation (To consider the recommendation submitted by Dowell/Schuster/Crosby School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Henderson/Clardy School Consolidation (To consider the recommendation submitted by Henderson/Clardy School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Lincoln/Bond/Roberts School Consolidation (To consider the recommendation submitted by Lincoln/Bond/Roberts School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Ross/Hughey School Consolidation (To consider the recommendation submitted by Ross/Hughey School Naming Committee for the new campus)
Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for Irvin High School, Project No. 17.628 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for Austin High School, Project No. 17.622 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for Hughey/Ross PK-8, Project No. 17.620 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Discuss and Take Appropriate Action to Revise Board Policy AE (Local): Educational Philosophy (To update policy with Board Goals)
7. Report A. Report on Site Monitoring Conducted by El Paso Water at Bowie High School 8. Adjournment
May 15, 2018 Board of Trustees
3. Recognitions A. May 2018 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of May 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Better Hearing and Speech Proclamation (To honor our more than 60 Speech Pathologists who work hard to provide services to EPISD students)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 8, 2018, Policy Committee Meeting 2. April 11, 2018, Curriculum and Instruction Committee Meeting 3. April 11, 2018, Policy Committee Meeting 4. April 17, 2018, Special Board of Trustees Meeting 5. April 17, 2018, Board of Trustees Meeting 6. April 17, 2018, Administrative Public Facility Corporation Meeting 7. April 18, 2018, Facilities Committee Meeting 8. April 24, 2018, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Professional Development (General Operating Fund - $17,730.00) (Amendment will provide proper funding for District operations) 2. Costs Related with Reading Restaurant Literacy Initiative Program and Community Schools Services (General Operating Funds - $23,500.00) (Amendment will provide proper funding for District operations) 3. Record E-Rate Revenue and Technology Related Expenditures (General Operating Funds - $2,113,857.55) (Amendment will provide proper accounting of E-Rate revenue and technology expenditures) C. Consent Items 1. Possible Rescheduling of June 19, 2018, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 19, 2018, to June 21, 2018, will provide the administration ample time for preparation of Board Meeting materials) 2. Approval of Revisions to 2018-2019 School Calendar (Changes to the approved El Paso Independent School District's 2018-19 calendar are needed to align the District's Spring Break schedule with the El Paso Community College, the University of Texas at El Paso, and other local districts) 3. Approval of Sprint Mobile 1Million Project Grant (To provide low-income high school students without internet service at home with wireless mobile devices and internet service) 4. Approval of Terms and Conditions of 2018-2019 Calendar Year Project, Texas Action for Healthy Kids School Grant, in Partnership with the Institute of Healthy Living (To promote healthy eating, physical activity and healthier schools) 5. Approval of Memorandum of Understanding between El Paso Center for Children, Inc. and El Paso Independent School District in Support of Department of Family and Protective Services, Services to At-Risk Youth (STAR Contract) (To agree to provide counseling programs to the District’s at-risk youth) 6. Approval of Interlocal Cooperation Contract between El Paso Independent School District and Texas Health and Human Services Commission (To comply with Board Policies EEH [Local] and EHBA [Legal] regarding Homebound Services) 7. Approval of 2018-2019 Teachers of Critical Languages Program: Program Host School Agreement (To provide instruction in Mandarin to students) 8. Approval to Negotiate Cost Share Amount for Gene Roddenberry Planetarium Community Development Block Grant (CDBG) Submitted Application (City of El Paso - $500,000.00 to $1,390,218.00 with a TBD Cost Match Not to Exceed $500,000.00) (To negotiate the District contribution of the application) 10. Approval of Campus Accessibility Plans/Pathways for Putnam Elementary School, Tom Lea Elementary School, and Transmountain Early College High School (As a result of a Civil Rights visit by the Texas Education Agency in April 2006, each campus must have a written, Board-approved accessibility plan and pathway identifying the accessible pathway and the alternative plan to any barriers) 11. Approval of Third Quarter Financial and Travel Reports for Fiscal Year 2017-2018 (To inform the Board of the District's Financial Status at the end of the Third Quarter FY 17-18) 12. Internal Audit Plan Status Report and Approval of Proposed Revisions to Internal Audit Plan (To provide the Board of Trustees a report on the status of the Internal Audit Plan and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit], and to propose revisions to the Audit Plan) D. Purchases Requiring Board Approval 1. Approval of Delegation of Assignment from Passage Supply Co. to Hercules Industries for RFP #17-023 Heating, Ventilation, and Air Conditioning Supplies Catalog Discount (To continue to have approved service providers that offer the District Heating, Ventilation, and Air Conditioning [HVAC] products and supplies) 2. Approval of Expenditures for Commodity Food Processing Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,621,195.56) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 3. Approval to Purchase Annual Food and Supplies Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Administration Recommendation: Labatt Food Service) (Budgeted Federal Funds - $13,500,000.00) (Food and supplies are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Approval to Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #14-7065, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds - $3,000,000.00) (To purchase produce that is a required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Approval to Purchase Linen Services Utilizing BuyBoard Cooperative Program Contract No. 507-16 Uniforms and Accessories (Administration Recommendation: Cintas Corporation No. 2) (Budgeted Federal Funds-Child Nutrition Program - $149,000.00) (To purchase linen services for use in all kitchens in order to maintain a clean and sanitary work area where school meals are prepared and served) 6. Award of Food Service Paper Products, RFP #18-039 (Administration Recommendation: Brady Industries [Items 6, 55, 56]; Interboro [Items 1, 2]; Last Group Enterprises, Inc., dba Advanced Blending [Items 14, 15, 16, 58, 59]; Plastic Connection [Item 63]; Preferred Packaging Sales & Service [Items 60, 61, 62]; Southwestern Mill Distributors Inc. [Items 4, 5, 7, 12, 13, 20, 21, 24, 25, 28, 29, 30, 31, 33, 34, 38, 39, 44, 45, 46, 49, 50, 51, 52, 53, 57, 67, 68, 69]; Spectrum Paper Co., Inc. [Items 3, 9, 10, 11, 32]; Sun Plastics, Inc. [Items 26, 27, 41, 47]; Veritiv Operating Company [Items 22, 23]; Wallace Packaging, LLC [Items 35, 36, 42, 43, 48, 54]) (Budgeted Local Funds - $1,500,000.00) (To obtain food service paper products needed to replenish warehouse stock for the Food and Nutrition Services Department) 7. Approval to Purchase Furniture, Fixtures, and Equipment Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1Government Procurement Alliance (1GPA), and US Communities (Budgeted Federal, State, Local, Bond and Grant Funds - $8,000,000.00) (To support the District's need to purchase furniture, fixtures, and equipment in a timely manner as needed for new Administration buildings and Bond projects) 8. Approval of Expenditures to Engage Learning, Inc., (“engage2learn”), Utilizing Region 19 Allied States Cooperative, RFP #15-7176 (Supplemental) Consulting, Contracting, Staff Development and Related, for Staff Training and Coaching for the Continued Implementation of the EPISD Active Learning Framework, to include Gold Cohort Campuses (Budgeted Local and Federal Funds - $1,349,480.00) (EPISD needs to purchase these services to continue training and coaching of the EPISD Active Learning Framework to complete the transition from vision into implementation) 9. Award of Disinfecting Delivery System, CSP No.18-054 (Administration Recommendation: Laun-Dry Supply Co., Inc.) (Budgeted Local Funds - $460,600.00) (To purchase disinfecting delivery systems for middle and high schools) 10. Approval to Purchase Custodial Products and Supplies, Utilizing Region 19 Education Service Center (ESC) Allied States Cooperative Contract RFP #15-7154, Custodial and Support Service Requirements and Related (Administration Recommendation: Di-Chem and Quality Technology, LLC dba ChemStation, Ecolab, Inc., Endemx, Brady Industries of Texas, International Safety & Medical Supply, Laun-Dry Supply Company, Inc., MasterServ, Inc., National Chemical Laboratories, Inc., Southwestern Mill Distributors, Inc., Spectrum Paper Co., Inc., and Sun Plastics, Inc.) (Budgeted Local Funds - $1,500,000.00) (To provide cleaning supplies at competitive pricing to support the educational process) 11. Approval to Purchase Products and Services from Amazon.com Utilizing US Communities Contract Number R-TC-17006, Online Marketplace for the Purchases of Products and Services (Various Funds - $1,000,000.00) (To provide necessary resources to support District operations) 13. Award of Color Bond, Xerographic, and Bulk Paper Products, RFP #18-043 (Administration Recommendation - Section 1: Color Bond Paper - Spectrum Paper Co., Inc. [Items 1-11]; Section 2: Xerographic Paper - Liberty Paper [Item 1], Spectrum Paper Co., Inc. [Item 2], O-K Paper Center [Item 3]; Section 3: Bulk Paper Products - Spectrum Paper Co., Inc. [Items 1, 3, 6, 11], School Specialty, Inc. [Items 2, 4 (alt), 5, 8 (alt), 9 (alt), 10 (alt), 12 (alt), and 13 (alt)]) (Budgeted Federal, State, Local, Bond and Grant Funds - $952,677.00) (To replenish District Warehouse stock) 14. Award of District Hosted Radio Communications System, RFP #18-044 (Administration Recommendations: Harris Corporation) (Budgeted State, Local, Bond and Grant Funds - $284,345.00) (To establish the radio communications foundation for the District to more effectively respond to emergency situations) 15. Award of Moving Services, RFP #18-053 (Administration Recommendation: Shelby Distribution Inc., dba Express Office Products, Super Good Movers, and The Movers of El Paso) (Budgeted Federal, State, Local, Bond and Grant Funds - $1,000,000.00) (To obtain moving services as needed districtwide) 16. Approval of Contracts/Expenditures for Job Order Contracting and Facilities Construction Services Utilizing Region 19 Allied States Cooperative, RFP #17-7261 Job Order Contracting and Facilities Construction Services (Budgeted Federal, State, Local, Bond and Grant Funds - Not to Exceed $10,000,000.00) (To increase District's ability to complete construction projects in a timely manner) E. Approval of Professional Services Contracts 1. 2016 Bond Program Geotechnical and Quality Assurance Testing Services Group 1, Project No. 18.05 (Administration Recommendation: CQC Testing and Engineering, LLC) (2016 Bond Fund - $720,000.00) (Approval is needed to proceed with the geotechnical and quality assurance testing services for 2016 Bond projects) 2. 2016 Bond Program Geotechnical and Quality Assurance Testing Services Group 2, Project No. 18.06 (Administration Recommendation: Terracon Consultants) (2016 Bond Fund - $810,000.00) (Approval is needed to proceed with the geotechnical and quality assurance testing services for 2016 Bond projects) F. Approval to Select the Construction Procurement Delivery Method Providing the Best Value for Projects 1. Burges High School, Project No. 17.623, and Authorize the Superintendent or Designee to Select and Publish Selection Criteria, Prepare a Request for Proposals, and Receive and Publicly Open Proposals (Approval required to proceed with the construction manager at-risk procurement delivery method) 2. Andress High School, Project No. 17.626; Bradley Elementary Consolidating Fannin Elementary, Project No. 17.612; and Morehead Middle Consolidating Johnson Elementary, Project No. 17.616 (Approval required to proceed with the Request for Competitive Sealed Proposals [RFCSP] procurement delivery method) G. Approval of Construction Contracts 1. 2016 Bond Asbestos Abatement Services, Project No. 18.03, to Border Demolition and Environmental, Inc., Utilizing Texas Comptroller of Public Accounts, Statewide Procurement Division, Contract TXMAS-18-00CORP10 (2016 Bond Fund-$2,198,700.00) (To provide asbestos abatement services in support of the 2016 Bond construction and renovation projects) 2. 2016 Bond Asbestos Abatement Services, Project No. 18.03B, to Keers Remediation, Inc., Utilizing Region XIX Allied States Cooperative Contract #17-7261, Job Order Contracting and Facilities Construction Services (2016 Bond Fund - $2,198,700.00) (To provide asbestos abatement services in support of the 2016 Bond construction and renovation projects) 3. Zach White Elementary School Chiller Replacement, CSP No. 18-046, Project No. 18.646 (Administration Recommendation: T-Dyne Contractors, LLC.) (Operating Fund - $154,000.00) (Approval required to replace chillers at Zach White Elementary School) 4. Bowie High School Gym HVAC Improvements, CSP No. 18-051, Project No. 18.639 (Administration Recommendation: Sunlight Enterprises) (Operating Fund - $763,425.00) (Approval required to provide HVAC improvements at the gymnasium at Bowie High School) 6. Highland Annex Parking Lot, CSP No. 18-047, Project No. 17.635.42 (Administration Recommendation: Del Mar Contracting) (Maintenance Tax Notes - $256,973.00) (Approval required to proceed with parking lot improvements at Highland Annex) 7. Coronado High School Portable Classroom Building Village, RFQ #2018-050, to AO General Contractor, Inc., Utilizing Region XIX Allied States Cooperative Contract #17-7261, Job Order Contracting and Facilities Construction Services (2016 Bond Fund - $317,508.68) (To provide support for the installation and occupancy of the Coronado High School portable classroom building village) 8. Coronado High School Additions and Renovations-Package 1, CSP No. 18-055, Project No. 17.627 (Administration Recommendation: AO General Contractor, Inc.) (2016 Bond Fund - $2,124,153.00) (Approval required to proceed with package one of the Coronado High School project) 9. Award of El Paso High School Light Pole Retrofit/Replacement, Project No. 18.638, to Musco Sports Lighting, LLC, Utilizing BuyBoard Purchasing Cooperative RFP #512-16, Parks and Recreation Equipment and Field Lighting Products and Installation (Operating Fund - $347,575.00) (To provide and install new light pole and retrofit four poles) 10. Award of Andress High School Main Gym Hardwood Floor Replacement, Project No. 18.638, to Stout Hardwood Floor Co.,Inc., Utilizing Region 19 Allied States Cooperative, RFP #15-7186, Furnishing Solutions and Related Items (Operating Fund - $117,005.81) (Approval required for the replacement of the gym flooring at Andress High School) H. Approval of Final Payment for Construction Contract 1. Districtwide Playground Improvements Group Two, CSP No.17-063, Project No. 17.632B, to Exerplay, Inc. (2016 Bond Fund - $83,944.04) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Hazardous Transportation Route Areas for 2018-2019 School Year (Budgeted Local Funds - $1,014,064.20) (Board Policy CNA [Local] requires the Board to approve hazardous areas in order to provide transportation service to students residing in designated hazardous areas)
Award of Staff Development Training Services and Materials RFP #18-038 (Administration Recommendation: 2ove1, LLC; 3W Consulting Group, LLC; Action Based Learning; AISYS Consulting, LLC; Ed Tech Team; Estrellita; Faye Whitlow; Forde-Ferrier, LLC; Frog Street Press, LLC; Kagan Professional Development; KAMICO Instructional Media, Inc.; lead4ward, LLC; Math GPS, LLC; NINE Enterprises, Inc.; n2y, LLC; National Alliance for Partnerships in Equity (NAPE) Education Foundation; National Science Teachers Association-NSTA; Parker & Jamison, LLC; Pearson Education, Inc.; Seidlitz Education; Teacher Created Materials; The College Board; The Flippen Group, LLC; The Writing Academy, LLC; and Valley Speech Language and Learning Center)(Budgeted Federal, State, Local, and Grant Funds - $300,000.00) (To provide the District with quality professional development services and materials for grades K-12 teachers, instructional coaches, and administrators districtwide)
Action Items Discuss and Take Appropriate Action on an Order Authorizing the Issuance of “El Paso Independent School District Unlimited Tax Refunding Bonds, Series 2018” to Achieve Debt Service Savings for the District; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Such Bonds; and Resolving Other Matters Incident and Related Thereto, Including Delegating Certain Specified Matters to Authorized District Officials
Discuss and Take Appropriate Action on Crockett Elementary School Renovations, CSP No. 18-052, Project No. 17.629 (Administration Recommendation: Dantex General Contractors) (2016 Bond Fund - $6,927,500.00) (Approval required to proceed with the renovations at Crockett Elementary School)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Bradley/Fannin School Consolidation (To consider the recommendation submitted by Bradley/Fannin School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Dowell/Schuster/Crosby School Consolidation (To consider the recommendation submitted by Dowell/Schuster/Crosby School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Henderson/Clardy School Consolidation (To consider the recommendation submitted by Henderson/Clardy School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Lincoln/Bond/Roberts School Consolidation (To consider the recommendation submitted by Lincoln/Bond/Roberts School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Ross/Hughey School Consolidation (To consider the recommendation submitted by Ross/Hughey School Naming Committee for the new campus)
Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for Irvin High School, Project No. 17.628 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for Austin High School, Project No. 17.622 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors and Proceed to Negotiation Phase of Two-Step Construction Manager At-Risk Construction Procurement Delivery Method for Hughey/Ross PK-8, Project No. 17.620 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Discuss and Take Appropriate Action to Revise Board Policy AE (Local): Educational Philosophy (To update policy with Board Goals)
7. Report A. Report on Site Monitoring Conducted by El Paso Water at Bowie High School 8. Adjournment