Consent Agenda A. Approval of Minutes 1. May 9, 2018, Policy Committee Meeting 2. May 15, 2018, Board of Trustees Meeting 3. May 22, 2018, Special Board of Trustees Meeting 4. May 23, 2018, Special Board of Trustees Meeting 5. May 23, 2018, Special Board of Trustees Meeting - Tier II Training B. Approval of Budget Amendments 2. Approval of Budget Amendment to Record E-Rate Revenue and Technology Related Expenditures (General Operating Funds - $579,431.55) (Amendment will provide proper accounting of E-Rate revenue and technology expenditures) C. Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Symphony Youth Orchestras (EPSYOs) (Operating Fund - $2,760.00) (Applicant has requested that facility use fees be waived for the use of Jefferson High School from August 18, 2018, through August 18, 2019) D. Approval of Course Authorization Request to use Texas Education Agency Innovative Courses - Other Electives for State Elective Credit (Approval of the innovative courses would allow students who receive special education services as well as interested students who receive general education to explore more specific essential knowledge and skills) E. Approval of Course Authorization Request to use Texas Education Agency Innovative Course-Exercise Physiology (In order to utilize the TEA approved Innovative Course entitled Exercise Physiology as part of this course of study, Policy EHBJ [Legal] requires districts to obtain Board approval) F. Approval of Interlocal Agreement Between El Paso Independent School District (EPISD) and the El Paso Community College (EPCC) for the Operation of Transmountain Early College High School (TMECHS), a T-STEM Academy (An academic plan developed by EPCC and EPISD to enable each student to earn a high school diploma and/or an Associate Degree) G. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Tornillo Independent School District (TISD) (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Tornillo Independent School District [TISD]) H. Approval of Interlocal Agreement between El Paso Independent School District and Sam Houston State University, Garrett Center, for Program Evaluation of Transition Services (Budgeted Local Funds - $40,000.00) (To obtain a program evaluation of transition services for the District) I. Memorandum of Agreement between El Paso Community College District (EPCC) and the El Paso Independent School District (EPISD) for Renewable Energy Program (The agreement will provide EPISD CTE Electrical Trade students unpaid work-based/project-based learning opportunities to utilize instructional supplies and materials provided by the EPCC ATC to construct a Roof Simulator as outlined by the NSF grant received by EPCC. The Roof Simulator will be used for currently enrolled students and subsequent students in the dual credit/articulated Electrical Trade programs at CCTE) J. Approval of Memorandum of Understanding Education Service Center Region 19 and El Paso Independent School District for Culture, Caring and the Classroom 2018 Education Conference (State of Texas, Office of Governor - $9,417.00) (To agree to provide professional development) K. Approval of 2018-2019 OnRamps Cooperative Program Agreement (High School Allotment - $155,000.00) (This Agreement is to implement one or more University of Texas at Austin [UT Austin] OnRamps courses at all EPISD High Schools) L. Approval of El Paso Electric Company Overhead Easement - Coronado High School, 100 Champions Place, El Paso, Texas 79912 (2016 Bond Fund - $25,890.02) (Approval of this easement will allow provisions for electrical service to the portable classrooms to be utilized through the campus improvement program) M. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2017-2018 (To comply with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) N. Purchases Requiring Board Approval 2. Approval to Purchase Occupational and Speech Language Pathologist Services Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #15-7176 (Administration Recommendation: Rio Grande Therapy Group) (Budgeted Local and Federal Funds - $200,000.00) (To comply with Individuals with Disabilities Education Act (IDEA), students must receive services as stipulated in their Individual Education Plan [IEP]) 3. Approval of Contract for Products and Professional Services to VP Imaging, Inc., dba DocuNav Solutions, Utilizing State of Texas Department of Information Resources (DIR) Contract TSO-3277 (Administration Recommendation: VP Imaging Inc., dba DocuNav Solutions)(Budgeted Local Funds - $77,823.17) (To increase department efficiencies) 5. Approval of Delegation of Assignment from Airgas Refrigerants, Inc., to ASPEN Refrigerants, under RFP #17-023 Heating, Ventilation, and Air Conditioning Supplies Catalog Discount (To continue to have approved service providers that offer the District Heating, Ventilation, and Air Conditioning [HVAC] products and supplies) 7. Approval to Purchase Food Safety and Sanitation Training for All Cafeterias from Southwest Training Systems, Inc., Utilizing Region 19 Education Services Center (ESC) Interlocal Agreement, RFP # 16-7200 Consulting, Contracting, Staff Development and Related (Federal Funds - $174,959.81) (To purchase on-going site based food safety and sanitation training to include cleaning chemicals for all cafeterias)
Approval of Budget Amendment for 2017-2018 Year End to Align Budget Allocations in Various Functions (General Operating Funds - $5,718,000.00) (Amendment will provide proper funding for District operations)
Approval to Purchase Academic Resources and Materials to include Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), The Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To continue providing various resources Districtwide for purchases of academic resources that include training, consulting, and staff development services on an as needed basis)
Approval to Purchase New Online Licenses, License Renewals, and Professional Staff Development from Edgenuity Utilizing Ysleta Independent School District's Academic Resouces, RFP #217031 (Administration Recommendation: Edgenuity) (Budgeted Local and State Funds - $472,000.00 for Year 1, $349,000.00 for Year 2, and $349,000.00 for Year 3) (To improve student success at the secondary school levels in the core areas using engaging resources through credit recovery courses and intervention)
Approval of Contracts/Expenditures for Minor Construction Trades and Job Order Contracting Services, Utilizing Education Service Center (ESC) Region 19 Interlocal Cooperative Contracts RFP #13-6972, RFP #13-6973, RFP #14-7072, and RFP #15-7175 (Budgeted State, Local, and Bond Funds - Not to Exceed $5,000,000.00) (To increase District's ability to complete minor construction projects in a timely manner)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Morehead/Johnson School Consolidation (To consider the recommendation submitted by Morehead/Johnson School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Terrace Hills/Collins School Consolidation (To consider the recommendation submitted by Terrace Hills/Collins School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - MacArthur/Bonham School Consolidation (To consider the recommendation submitted by MacArthur/Bonham School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Nomination of Trustee Candidate to Fill Position on Texas Association of School Boards (TASB) Board of Directors (Region 19) (To nominate a Trustee to serve on the Texas Association of School Boards' Board of Directors)
E. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate 1. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate - No Tax Ratification Election (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate) 2. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate, Early Tax Rate Adoption – Tax Ratification Election (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate) 3. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate, Traditional Method – Tax Ratification Election (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate) 4. Adjournment
Jun 07, 2018 Special Board of Trustees
Consent Agenda A. Approval of Minutes 1. May 9, 2018, Policy Committee Meeting 2. May 15, 2018, Board of Trustees Meeting 3. May 22, 2018, Special Board of Trustees Meeting 4. May 23, 2018, Special Board of Trustees Meeting 5. May 23, 2018, Special Board of Trustees Meeting - Tier II Training B. Approval of Budget Amendments 2. Approval of Budget Amendment to Record E-Rate Revenue and Technology Related Expenditures (General Operating Funds - $579,431.55) (Amendment will provide proper accounting of E-Rate revenue and technology expenditures) C. Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities – El Paso Symphony Youth Orchestras (EPSYOs) (Operating Fund - $2,760.00) (Applicant has requested that facility use fees be waived for the use of Jefferson High School from August 18, 2018, through August 18, 2019) D. Approval of Course Authorization Request to use Texas Education Agency Innovative Courses - Other Electives for State Elective Credit (Approval of the innovative courses would allow students who receive special education services as well as interested students who receive general education to explore more specific essential knowledge and skills) E. Approval of Course Authorization Request to use Texas Education Agency Innovative Course-Exercise Physiology (In order to utilize the TEA approved Innovative Course entitled Exercise Physiology as part of this course of study, Policy EHBJ [Legal] requires districts to obtain Board approval) F. Approval of Interlocal Agreement Between El Paso Independent School District (EPISD) and the El Paso Community College (EPCC) for the Operation of Transmountain Early College High School (TMECHS), a T-STEM Academy (An academic plan developed by EPCC and EPISD to enable each student to earn a high school diploma and/or an Associate Degree) G. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Tornillo Independent School District (TISD) (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Tornillo Independent School District [TISD]) H. Approval of Interlocal Agreement between El Paso Independent School District and Sam Houston State University, Garrett Center, for Program Evaluation of Transition Services (Budgeted Local Funds - $40,000.00) (To obtain a program evaluation of transition services for the District) I. Memorandum of Agreement between El Paso Community College District (EPCC) and the El Paso Independent School District (EPISD) for Renewable Energy Program (The agreement will provide EPISD CTE Electrical Trade students unpaid work-based/project-based learning opportunities to utilize instructional supplies and materials provided by the EPCC ATC to construct a Roof Simulator as outlined by the NSF grant received by EPCC. The Roof Simulator will be used for currently enrolled students and subsequent students in the dual credit/articulated Electrical Trade programs at CCTE) J. Approval of Memorandum of Understanding Education Service Center Region 19 and El Paso Independent School District for Culture, Caring and the Classroom 2018 Education Conference (State of Texas, Office of Governor - $9,417.00) (To agree to provide professional development) K. Approval of 2018-2019 OnRamps Cooperative Program Agreement (High School Allotment - $155,000.00) (This Agreement is to implement one or more University of Texas at Austin [UT Austin] OnRamps courses at all EPISD High Schools) L. Approval of El Paso Electric Company Overhead Easement - Coronado High School, 100 Champions Place, El Paso, Texas 79912 (2016 Bond Fund - $25,890.02) (Approval of this easement will allow provisions for electrical service to the portable classrooms to be utilized through the campus improvement program) M. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2017-2018 (To comply with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) N. Purchases Requiring Board Approval 2. Approval to Purchase Occupational and Speech Language Pathologist Services Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #15-7176 (Administration Recommendation: Rio Grande Therapy Group) (Budgeted Local and Federal Funds - $200,000.00) (To comply with Individuals with Disabilities Education Act (IDEA), students must receive services as stipulated in their Individual Education Plan [IEP]) 3. Approval of Contract for Products and Professional Services to VP Imaging, Inc., dba DocuNav Solutions, Utilizing State of Texas Department of Information Resources (DIR) Contract TSO-3277 (Administration Recommendation: VP Imaging Inc., dba DocuNav Solutions)(Budgeted Local Funds - $77,823.17) (To increase department efficiencies) 5. Approval of Delegation of Assignment from Airgas Refrigerants, Inc., to ASPEN Refrigerants, under RFP #17-023 Heating, Ventilation, and Air Conditioning Supplies Catalog Discount (To continue to have approved service providers that offer the District Heating, Ventilation, and Air Conditioning [HVAC] products and supplies) 7. Approval to Purchase Food Safety and Sanitation Training for All Cafeterias from Southwest Training Systems, Inc., Utilizing Region 19 Education Services Center (ESC) Interlocal Agreement, RFP # 16-7200 Consulting, Contracting, Staff Development and Related (Federal Funds - $174,959.81) (To purchase on-going site based food safety and sanitation training to include cleaning chemicals for all cafeterias)
Approval of Budget Amendment for 2017-2018 Year End to Align Budget Allocations in Various Functions (General Operating Funds - $5,718,000.00) (Amendment will provide proper funding for District operations)
Approval to Purchase Academic Resources and Materials to include Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, TASB BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), TIPS/TAPS, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), The Cooperative Purchasing Network (TCPN), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College, and US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To continue providing various resources Districtwide for purchases of academic resources that include training, consulting, and staff development services on an as needed basis)
Approval to Purchase New Online Licenses, License Renewals, and Professional Staff Development from Edgenuity Utilizing Ysleta Independent School District's Academic Resouces, RFP #217031 (Administration Recommendation: Edgenuity) (Budgeted Local and State Funds - $472,000.00 for Year 1, $349,000.00 for Year 2, and $349,000.00 for Year 3) (To improve student success at the secondary school levels in the core areas using engaging resources through credit recovery courses and intervention)
Approval of Contracts/Expenditures for Minor Construction Trades and Job Order Contracting Services, Utilizing Education Service Center (ESC) Region 19 Interlocal Cooperative Contracts RFP #13-6972, RFP #13-6973, RFP #14-7072, and RFP #15-7175 (Budgeted State, Local, and Bond Funds - Not to Exceed $5,000,000.00) (To increase District's ability to complete minor construction projects in a timely manner)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Morehead/Johnson School Consolidation (To consider the recommendation submitted by Morehead/Johnson School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - Terrace Hills/Collins School Consolidation (To consider the recommendation submitted by Terrace Hills/Collins School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Naming of 2016 Bond - MacArthur/Bonham School Consolidation (To consider the recommendation submitted by MacArthur/Bonham School Naming Committee for the new campus)
Discuss and Take Appropriate Action on Nomination of Trustee Candidate to Fill Position on Texas Association of School Boards (TASB) Board of Directors (Region 19) (To nominate a Trustee to serve on the Texas Association of School Boards' Board of Directors)
E. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate 1. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate - No Tax Ratification Election (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate) 2. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate, Early Tax Rate Adoption – Tax Ratification Election (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate) 3. Scheduling of Public Meetings to Discuss the Fiscal Year 2018-2019 Budget and Proposed Tax Rate, Traditional Method – Tax Ratification Election (Texas Education Code §44.004 requires an Open Meeting and the publication of a notice to discuss the budget and proposed tax rate) 4. Adjournment