Recognitions A. August 2018 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of August 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Recognition of August 2018 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 7, 2018, Special Board of Trustees Meeting 2. August 8, 2018, Curriculum and Instruction Committee Meeting Page 1 of 418 2. August 8, 2018, Curriculum and Instruction Committee Meeting 3. August 8, 2018, Facilities Committee Meeting B. Consent Items 1. Approval of Notice of Grant Award and Grant Agreement General Terms and Conditions for the Texas Department of Transportation (TxDOT) STEP Comprehensive Grant Program (Texas Department of Transportation $23,928.81 with a cost match of $10,145.64) (To increase effective enforcement of trafficsafety related laws) 2. Approval of 2018 & 2019 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the November 2018 Uniform Election, the December 2018 Uniform Runoff Election, the May 2019 Uniform Election, and the June 2019 Uniform Runoff Election) 3. Approval of RFQ Architectural / Engineering Services for Miscellaneous Projects, RFQ #18077, Project No. 19.758 (Administration Recommendation: AEG, LLC? Alegro Engineering, L.P.? Alvidrez Architecture, Inc.? ASA Architects? Bath Engineering? Bill Zorn Architects? Borunda & Associates, Inc.? Brock & Bustillos/Vigil & Associates Architectural Group, P.C.? Carl Daniel Architects (CDA)? CEA Group? Conde, Inc.? CQC Testing and Engineering, LLC? DBR? ERO Architects? EXIGO? Goodwin Engineering? HuittZollars, Inc.? Image Engineering Group, Ltd. (IEG)? LievArch? Loya Wilke Architects? MijaresMora Architects? MNK Architects, Inc.? Moreno Cardenas, Inc. (MCI)? New Republic Architects? PBK? PSRBB Commercial Group, Inc.? Quantum Engineering Consultants, Inc.? SGB Engineering, Inc.? Stubbs Engineering, Inc.? Walter P Moore & Associates, Inc.? and Woods Environmental) (Approval of the responding firms is needed to allow administration to proceed with selecting firms, as needed) 4. Approval of Job Order Contract Districtwide Electrical System Repair, CSP No. 18076, Project No. 19.484 (Administration Recommendation: El Paso Rio Electric, Inc.) (Operating Funds $ 115,999.00) (Approval is required to proceed with operating services to the campuses) 5. Internal Audit Annual Report to the Board of Trustees (To provide the Board of Trustees a report on past due Corrective Action Plans and extensions, in accordance with Board Policy CFC [Exhibit]) C. Approval of Maintenance Service Contracts 1. Water Treatment, CSP No. 18074, Project No. 19.418 (Administration Recommendation: El Paso Corrosion, Inc.) (Operating Funds $ 124,994.98) (Approval is required to proceed with operating services to the campuses) 2. Solid Waste Removal and Disposal Front Load Containers, CSP No. 18078, Project No. 19.433 (Administration Recommendation: El Paso Disposal, LP) (Operating Funds $ 275,072.96) (Approval is required to proceed with operating services to the campuses) 3. Kitchen Exhaust Ventilation, CSP No. 18073, Project No. 19.420 (Administration Recommendation: Protech Fire & Safety, LLC) (Food Service Funds $ 129,530.00) (Approval is required to proceed with operating services to the campuses) 4. Grease Traps, CSP No. 18084, Project No. 19.411 (Administration Recommendation: Valley by Products) (Operating Funds $ 205,906.00) (Approval is required to proceed with operating services to the campuses) D. Approval of Construction Contract 1. Coronado Parking Lot, CSP No. 18071, Project No. 18.645 (Administration Recommendation: AO General Contractors) (Operating Funds $ 400,000.00) (Approval required to proceed with the parking lot at Coronado High School)
Public Meeting A. Public Meeting to Discuss the 20182019 District Proposed Tax Rate (Texas Education Code Section 44.044 and Board Policy CE [Legal] require an open meeting to discuss the budget and proposed tax rate)
Discuss and Take Appropriate Action on a Resolution Adopting the 20182019 Property Tax Rate (Texas Education Code Section 45.002, and Board Policy CCG [Legal] require that the District adopt the tax rate before September 30, 2018)
Discuss and Take Appropriate Action on Order of Special Election Tax Ratification Election (TRE) to Ratify the Tax Rate Set by the Board (Texas Tax Code 26.08 requires action taken by the District to call a TRE)
Discuss and Take Appropriate Action on Joint Election Services Contract with El Paso County in the Event that the Board Orders a Tax Ratification Election (Local Funds $77,514.00 but not to exceed $100,000.00)
Discuss and Take Appropriate Action on Approval of El Paso Independent School District 2019 State Legislative Agenda (The EPISD State Legistlative Agenda includes the legislative concerns and position of the District)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors, Proceed to Negotiation Phase of TwoStep Construction Manager AtRisk Construction Procurement, and Delegate Authority to the Superintendent to Negotiate First with The Selected Offeror, and if Unable to Negotiate a Satisfactory Contract, Formally and in Writing End Negotiations and Proceed to Negotiate with the Next Offeror in the Order of the Selection Ranking for the Renovations and Additions to Burges High School Project, Project No. 17.623 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action as to Additional Funding from the 2016 Bond Program Contingency for Northeast Middle School, Project No. 17.619 (TBD $15,000,000.00) (Approval of the allocation of funds from the program contingency requires approval)
7G. Discuss and Take Appropriate Action on Additional Services to Northeast Middle School, RFQ #17042, Project No. 17.619, to PBK Architects (2016 Bond Funds $678,908.27) (Approval of additional costs is required due to modifications to the project scope of work that includes increasing enrollment from 650 to 1000 from Armendariz Middle School) 8. Adjournment
Aug 20, 2018 Board of Trustees
Recognitions A. August 2018 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of August 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Recognition of August 2018 Volunteer of the Month (To promote and enhance community relations by recognizing VIPS)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 7, 2018, Special Board of Trustees Meeting 2. August 8, 2018, Curriculum and Instruction Committee Meeting Page 1 of 418 2. August 8, 2018, Curriculum and Instruction Committee Meeting 3. August 8, 2018, Facilities Committee Meeting B. Consent Items 1. Approval of Notice of Grant Award and Grant Agreement General Terms and Conditions for the Texas Department of Transportation (TxDOT) STEP Comprehensive Grant Program (Texas Department of Transportation $23,928.81 with a cost match of $10,145.64) (To increase effective enforcement of trafficsafety related laws) 2. Approval of 2018 & 2019 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the November 2018 Uniform Election, the December 2018 Uniform Runoff Election, the May 2019 Uniform Election, and the June 2019 Uniform Runoff Election) 3. Approval of RFQ Architectural / Engineering Services for Miscellaneous Projects, RFQ #18077, Project No. 19.758 (Administration Recommendation: AEG, LLC? Alegro Engineering, L.P.? Alvidrez Architecture, Inc.? ASA Architects? Bath Engineering? Bill Zorn Architects? Borunda & Associates, Inc.? Brock & Bustillos/Vigil & Associates Architectural Group, P.C.? Carl Daniel Architects (CDA)? CEA Group? Conde, Inc.? CQC Testing and Engineering, LLC? DBR? ERO Architects? EXIGO? Goodwin Engineering? HuittZollars, Inc.? Image Engineering Group, Ltd. (IEG)? LievArch? Loya Wilke Architects? MijaresMora Architects? MNK Architects, Inc.? Moreno Cardenas, Inc. (MCI)? New Republic Architects? PBK? PSRBB Commercial Group, Inc.? Quantum Engineering Consultants, Inc.? SGB Engineering, Inc.? Stubbs Engineering, Inc.? Walter P Moore & Associates, Inc.? and Woods Environmental) (Approval of the responding firms is needed to allow administration to proceed with selecting firms, as needed) 4. Approval of Job Order Contract Districtwide Electrical System Repair, CSP No. 18076, Project No. 19.484 (Administration Recommendation: El Paso Rio Electric, Inc.) (Operating Funds $ 115,999.00) (Approval is required to proceed with operating services to the campuses) 5. Internal Audit Annual Report to the Board of Trustees (To provide the Board of Trustees a report on past due Corrective Action Plans and extensions, in accordance with Board Policy CFC [Exhibit]) C. Approval of Maintenance Service Contracts 1. Water Treatment, CSP No. 18074, Project No. 19.418 (Administration Recommendation: El Paso Corrosion, Inc.) (Operating Funds $ 124,994.98) (Approval is required to proceed with operating services to the campuses) 2. Solid Waste Removal and Disposal Front Load Containers, CSP No. 18078, Project No. 19.433 (Administration Recommendation: El Paso Disposal, LP) (Operating Funds $ 275,072.96) (Approval is required to proceed with operating services to the campuses) 3. Kitchen Exhaust Ventilation, CSP No. 18073, Project No. 19.420 (Administration Recommendation: Protech Fire & Safety, LLC) (Food Service Funds $ 129,530.00) (Approval is required to proceed with operating services to the campuses) 4. Grease Traps, CSP No. 18084, Project No. 19.411 (Administration Recommendation: Valley by Products) (Operating Funds $ 205,906.00) (Approval is required to proceed with operating services to the campuses) D. Approval of Construction Contract 1. Coronado Parking Lot, CSP No. 18071, Project No. 18.645 (Administration Recommendation: AO General Contractors) (Operating Funds $ 400,000.00) (Approval required to proceed with the parking lot at Coronado High School)
Public Meeting A. Public Meeting to Discuss the 20182019 District Proposed Tax Rate (Texas Education Code Section 44.044 and Board Policy CE [Legal] require an open meeting to discuss the budget and proposed tax rate)
Discuss and Take Appropriate Action on a Resolution Adopting the 20182019 Property Tax Rate (Texas Education Code Section 45.002, and Board Policy CCG [Legal] require that the District adopt the tax rate before September 30, 2018)
Discuss and Take Appropriate Action on Order of Special Election Tax Ratification Election (TRE) to Ratify the Tax Rate Set by the Board (Texas Tax Code 26.08 requires action taken by the District to call a TRE)
Discuss and Take Appropriate Action on Joint Election Services Contract with El Paso County in the Event that the Board Orders a Tax Ratification Election (Local Funds $77,514.00 but not to exceed $100,000.00)
Discuss and Take Appropriate Action on Approval of El Paso Independent School District 2019 State Legislative Agenda (The EPISD State Legistlative Agenda includes the legislative concerns and position of the District)
Discuss and Take Appropriate Action as to the Second Step Ranking of Offerors, Proceed to Negotiation Phase of TwoStep Construction Manager AtRisk Construction Procurement, and Delegate Authority to the Superintendent to Negotiate First with The Selected Offeror, and if Unable to Negotiate a Satisfactory Contract, Formally and in Writing End Negotiations and Proceed to Negotiate with the Next Offeror in the Order of the Selection Ranking for the Renovations and Additions to Burges High School Project, Project No. 17.623 (Approval of the second step evaluation and ranking and proceed to the negotiation phase to facilitate the procurement for the project identified)
Discuss and Take Appropriate Action as to Additional Funding from the 2016 Bond Program Contingency for Northeast Middle School, Project No. 17.619 (TBD $15,000,000.00) (Approval of the allocation of funds from the program contingency requires approval)
7G. Discuss and Take Appropriate Action on Additional Services to Northeast Middle School, RFQ #17042, Project No. 17.619, to PBK Architects (2016 Bond Funds $678,908.27) (Approval of additional costs is required due to modifications to the project scope of work that includes increasing enrollment from 650 to 1000 from Armendariz Middle School) 8. Adjournment