1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of September 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. September 2018 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) C. Introduction of 2018-2019 Teachers of Critical Languages Program (To promote and enhance community relations by recognizing new programs) D. Recognition of Principals (Recognize employees for their commitment to student outcome goals)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 1, 2018, Policy Committee Meeting 2. August 8, 2018, Internal Audit Committee Meeting 3. August 20, 2018, Special Board of Trustees Meeting 4. August 20, 2018, Board of Trustees Meeting 5. August 29, 2018, Special Board of Trustees Meeting 6. September 6, 2018, Curriculum and Instruction Committee Meeting B. Approval of Budget Amendments 1. Request Reserved Funds for the Purchase of Instructional Supplies and Materials, Instructional Related Personnel Costs, Professional Development, Testing Materials and Fees (Reserved Fund Balance - $619,675.00) (Amendment will provide adequate funding for District operations) 2. Request Funding for the Purchase of Professional Development, Personnel Costs and Construction Related Costs (General Operating Funds - $89,420.00) (Amendment will provide adequate funding for District operations) 3. Roll-Forward of Funding from Fiscal Year 2018 (Unreserved/Undesignated Fund Balance - $4,912,564.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Consent Items Continued 1. Possible Rescheduling of November 20, 2018, Regular Meeting of the Board of Trustees (Rescheduling the Board Meeting of November 20, 2018, to November 13, 2018, is needed due to the District closing for Thanksgiving week) 2. Approval of 2018-2019 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and Decision-Making Process, requires that the Board annually approve campus and district performance objectives) 3. Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency (The El Paso Independent School District is required to submit a class size waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]) 5. Approval of Notice of Grant Award for the 2018-2019 Texas Education Agency (TEA) - Texas Education for Homeless Children and Youth (Texas Education Agency - $91,050.00) (To provide educational activities, services, and supplies for EPISD homeless population) 6. Approval of Continuation Memorandum of Agreement from Corporation of National and Community Service AmeriCorps (VISTA) Program (Budgeted Local Funds - $24,624.00) (To support the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle and Bowie High Schools) 7. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Clint Independent School District (CISD) (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Clint Independent School District [CISD]) 8. Approval of Contract between the Ysleta Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and the El Paso Independent School District (Acting as Service Provider for the Far West Adult Education Consortium) (Texas Workforce Commission Adult Educational and Literacy Grant - $879,737.00) (Act as service provider for Texas Workforce Commission Performance Quality Improvement Award Grant) 9. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local]) 10. Approval of Fourth Quarter Financial and Travel Reports for Fiscal Year 2017-2018 (To inform the Board of the District's Financial Status at the end of the Fourth Quarter for Fiscal Year 2017-2018) 11. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians of District Investments (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) 12. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) 13. Approval of El Paso Electric Company Underground Easement (Work Request No. DT041595) - MacArthur Elementary School, 8101 Whitus Drive, El Paso, Texas, 79925 (Approval of this easement will allow provisions for electrical service in support of the 2016 Bond construction) 14. Approval of Resolution and Contract of Sale between EPISD and the El Paso Housing Finance Corporation, a Texas Non-Profit Corporation, for Lots 35 and 36, Block 39, Manhattan Heights; West 63.9 feet of East 93.9 feet of North 150 feet of 173, Sunrise Acres #2; West 63.9 feet of North 150 feet of 173, Sunrise Acres #2; Lot 2, Block 1, Regal Crest; Lots 27 and 28, Block 34, Grandview; and Lot 12 and the East ½ of Lot 13, Block 28, Sunset Height, City of El Paso, El Paso County, Texas (Approval is needed to proceed with the sale of real property to the El Paso Housing Finance Corporation) 15. Approval of Memorandum of Agreement between the Boys and Girls Club of El Paso and the El Paso Independent School District (To provide afterschool academic enrichment activities to students) D. Purchases Requiring Board Approval 1. Approval of Amendment to Vendor Agreement to Purchase Exams from College Board Utilizing Socorro ISD RFP #199-0622-E1714, College Preparatory Materials and Services (Budgeted High School Allotment and Local Funds - $94,000.00) (Department identified component not needed in original contract [Essay], amendment reduces overall costs) 2. Expenditures to University Interscholastic League (UIL) Approved Sports Officials Organizations (Budgeted Local Funds - Not to Exceed $690,000.00) (To provide UIL approved officials for District UIL events) E. Approval of Final Payment for Construction Contracts 1. Districtwide Playground Improvements Group One, CSP No.17-063, Project No. 17.632A to The PlayWell Group, Inc. (2016 Bond Funds - $84,649.24) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. 2016 Bond Tennis Courts, RFP #14-7041, Project No. 17.631C to Hellas Construction, Inc. (2016 Bond Funds - $112,768.87) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Texas Education (TEA) 2018-2019 School Transformation Fund - Planning Grant (Grant Funds - $300,000.00) (To design and implement a Pre-K program strategically designed to accommodate the unique needs of the Logan Elementary School community)
Additional Expenditures to TEG Technologies for the Purchase of Additional Services, Utilizing Region 19 Allied States Cooperative, RFP #17-7240 (Budgeted Local Funds - $620,000.00) (EPISD needs to purchase these services for the continued development of a customized platform/dashboard to support dual language education competency-based professional development program)
Contracts/Expenditures for Job Order Contracting and Facilities Construction Services Utilizing Region 19 Allied States Cooperative, RFP #18-7293, Job Order Contracting and Facilities Construction Services (Budgeted Federal, State, Local, Bond and Grant Funds – Not to Exceed $3,000,000.00) (To provide additional resources and increase District’s ability to complete construction projects in a timely manner)
Action Item Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy EHBE (Local): Special Programs, Bilingual Education/ESL for Dual Language Education (Board Policy EHBE [Local] is being revised to add Dual Language Education)
7. Report A. Update on Student Outcome Goals (To review updated Student Outcome Goals with data points that have been released since the last quarter) 8. Adjournment
Sep 18, 2018 Board of Trustees
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of September 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. September 2018 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) C. Introduction of 2018-2019 Teachers of Critical Languages Program (To promote and enhance community relations by recognizing new programs) D. Recognition of Principals (Recognize employees for their commitment to student outcome goals)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 1, 2018, Policy Committee Meeting 2. August 8, 2018, Internal Audit Committee Meeting 3. August 20, 2018, Special Board of Trustees Meeting 4. August 20, 2018, Board of Trustees Meeting 5. August 29, 2018, Special Board of Trustees Meeting 6. September 6, 2018, Curriculum and Instruction Committee Meeting B. Approval of Budget Amendments 1. Request Reserved Funds for the Purchase of Instructional Supplies and Materials, Instructional Related Personnel Costs, Professional Development, Testing Materials and Fees (Reserved Fund Balance - $619,675.00) (Amendment will provide adequate funding for District operations) 2. Request Funding for the Purchase of Professional Development, Personnel Costs and Construction Related Costs (General Operating Funds - $89,420.00) (Amendment will provide adequate funding for District operations) 3. Roll-Forward of Funding from Fiscal Year 2018 (Unreserved/Undesignated Fund Balance - $4,912,564.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Consent Items Continued 1. Possible Rescheduling of November 20, 2018, Regular Meeting of the Board of Trustees (Rescheduling the Board Meeting of November 20, 2018, to November 13, 2018, is needed due to the District closing for Thanksgiving week) 2. Approval of 2018-2019 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and Decision-Making Process, requires that the Board annually approve campus and district performance objectives) 3. Approval of Annual Maximum Class Size Exception Waivers from the Texas Education Agency (The El Paso Independent School District is required to submit a class size waiver if any class for Grades K-4 exceeds the allowable class size limit of 22 students per class [22:1]) 5. Approval of Notice of Grant Award for the 2018-2019 Texas Education Agency (TEA) - Texas Education for Homeless Children and Youth (Texas Education Agency - $91,050.00) (To provide educational activities, services, and supplies for EPISD homeless population) 6. Approval of Continuation Memorandum of Agreement from Corporation of National and Community Service AmeriCorps (VISTA) Program (Budgeted Local Funds - $24,624.00) (To support the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle and Bowie High Schools) 7. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Clint Independent School District (CISD) (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Clint Independent School District [CISD]) 8. Approval of Contract between the Ysleta Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and the El Paso Independent School District (Acting as Service Provider for the Far West Adult Education Consortium) (Texas Workforce Commission Adult Educational and Literacy Grant - $879,737.00) (Act as service provider for Texas Workforce Commission Performance Quality Improvement Award Grant) 9. Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local]) 10. Approval of Fourth Quarter Financial and Travel Reports for Fiscal Year 2017-2018 (To inform the Board of the District's Financial Status at the end of the Fourth Quarter for Fiscal Year 2017-2018) 11. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians of District Investments (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) 12. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) 13. Approval of El Paso Electric Company Underground Easement (Work Request No. DT041595) - MacArthur Elementary School, 8101 Whitus Drive, El Paso, Texas, 79925 (Approval of this easement will allow provisions for electrical service in support of the 2016 Bond construction) 14. Approval of Resolution and Contract of Sale between EPISD and the El Paso Housing Finance Corporation, a Texas Non-Profit Corporation, for Lots 35 and 36, Block 39, Manhattan Heights; West 63.9 feet of East 93.9 feet of North 150 feet of 173, Sunrise Acres #2; West 63.9 feet of North 150 feet of 173, Sunrise Acres #2; Lot 2, Block 1, Regal Crest; Lots 27 and 28, Block 34, Grandview; and Lot 12 and the East ½ of Lot 13, Block 28, Sunset Height, City of El Paso, El Paso County, Texas (Approval is needed to proceed with the sale of real property to the El Paso Housing Finance Corporation) 15. Approval of Memorandum of Agreement between the Boys and Girls Club of El Paso and the El Paso Independent School District (To provide afterschool academic enrichment activities to students) D. Purchases Requiring Board Approval 1. Approval of Amendment to Vendor Agreement to Purchase Exams from College Board Utilizing Socorro ISD RFP #199-0622-E1714, College Preparatory Materials and Services (Budgeted High School Allotment and Local Funds - $94,000.00) (Department identified component not needed in original contract [Essay], amendment reduces overall costs) 2. Expenditures to University Interscholastic League (UIL) Approved Sports Officials Organizations (Budgeted Local Funds - Not to Exceed $690,000.00) (To provide UIL approved officials for District UIL events) E. Approval of Final Payment for Construction Contracts 1. Districtwide Playground Improvements Group One, CSP No.17-063, Project No. 17.632A to The PlayWell Group, Inc. (2016 Bond Funds - $84,649.24) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. 2016 Bond Tennis Courts, RFP #14-7041, Project No. 17.631C to Hellas Construction, Inc. (2016 Bond Funds - $112,768.87) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Texas Education (TEA) 2018-2019 School Transformation Fund - Planning Grant (Grant Funds - $300,000.00) (To design and implement a Pre-K program strategically designed to accommodate the unique needs of the Logan Elementary School community)
Additional Expenditures to TEG Technologies for the Purchase of Additional Services, Utilizing Region 19 Allied States Cooperative, RFP #17-7240 (Budgeted Local Funds - $620,000.00) (EPISD needs to purchase these services for the continued development of a customized platform/dashboard to support dual language education competency-based professional development program)
Contracts/Expenditures for Job Order Contracting and Facilities Construction Services Utilizing Region 19 Allied States Cooperative, RFP #18-7293, Job Order Contracting and Facilities Construction Services (Budgeted Federal, State, Local, Bond and Grant Funds – Not to Exceed $3,000,000.00) (To provide additional resources and increase District’s ability to complete construction projects in a timely manner)
Action Item Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Discuss and Take Appropriate Action on Proposed Revisions to Board Policy EHBE (Local): Special Programs, Bilingual Education/ESL for Dual Language Education (Board Policy EHBE [Local] is being revised to add Dual Language Education)
7. Report A. Update on Student Outcome Goals (To review updated Student Outcome Goals with data points that have been released since the last quarter) 8. Adjournment