A. Approval of Minutes 1. September 19, 2018, Policy Committee Meeting B. Approval of Budget Amendments 1. Costs Associated with Personnel, Professional Development, Membership Dues, Supplies/Materials and Vehicles (General Operating Funds $323,358.00) (Amendment will provide adequate funding for District operations) 2. Funding from Restricted Fund Balance for Completion of Construction Projects Through Maintenance Tax Notes Budget (Reserved/Restricted Fund Balance $ 20,861,545.00) (Amendment will provide adequate funding for District operations) C. Approval of State of Texas, Office of the Governor, Criminal Justice Division (CJD), Notice of Grant Award for Truancy Prevention & Intervention Program AtRisk Student Population Grant (State of Texas, Office of Governor, Office of Criminal Justice $ 536,425.52) (To improve attendance for all AtRisk student populations) D. Approval of Instructional Materials Selection Committee (IMSC) Nominees for Proclamation 2019 (Budgeted Local Funds $ 4,000.00) (Board Policy EFAA [Local / Regulation] requires approval of the Instructional Materials Selection Committee [IMSC] nominees from EPISD campuses for Proclamation 2019) E. Approval of Dual Credit Partnership Agreement between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) (High School Allotment Funds not to exceed $30,000.00) (Approval is needed to allow high school students an opportunity to earn dual high school credit and college credit) F. Approval of Interlocal Agreement Between El Paso Community College (EPCC) and El Paso Independent School District (EPISD) for Student Technology Services Program (Budgeted Local Funds $ 20,000.00) (EPCC program assists Technology Services with district wide implementation of support and services while providing on the job training beneficial to EPISD and EPCC) G. Approval of Special Education Interlocal Agreement between ESC19 Head Start and El Paso Independent School District (EPISD) for Child Find Program (To comply with Child Find obligations in locating and providing services to students with disabilities who are enrolled in the Head Start Program who reside within the El Paso Independent School District) H. Approval of Interlocal Cooperation Contract between The University of Texas at Austin Institute for Public School Initiatives (IPSI) and El Paso Independent School District, Bowie High School (Title I and State Compensatory Education [SCE] $ 24,000.00) (To provide support including professional development, teacher support, and planning at Bowie High School) I. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) L. Purchase Requiring Board Approval 1. Approval of Expenditures to Invo Healthcare Associates Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #187281 (Administration Recommendation: InvoHealthcare Associates) (Budgeted Grant Funds $ 74,000.00) (To continue to provide counselor led peer group support to EPISD Military Connected Students in support of their social-emotional well-being) N. Approval of Final Payment for Construction Contracts 1. Multipurpose Classroom 7C Putnam, CSP No. 17077, Project No. 14.562C, to Lloyd Hamilton Construction, Inc. (2007 Bond Fund $ 54,845.60) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Powell E.S. Auxiliary Parking Lot, Region XIX RFP #177261, Project No. 14.557, to Keystone GC, LLC (Operating Fund $ 6,067.56) (Approval is needed to proceed with final payment for the project as per Board Policy)
J. Approval of Change Order No. 1 for 2016 Bond Athletic Upgrades Lighting Phase 2, Project No. 17.631A to Noble General Contractors (2016 Bond Funds $ 123,248.39) (Approval is required for change orders above $50,000.00) K. Approval of Change Order No. 5 for 2016 Bond Athletic Upgrades-2018 Phase, Project No. 17.631D to Hellas Construction, Inc. (Approval of contract time extension is required)
Approval of Construction Contract 1. General Construction Agreement for Construction Manager At-Risk Services to Banes General Contractors, Inc. for Renovations and Additions to Burges High School, Project No. 17.623, RFQ #18075 (2016 Bond Fund $ 35,000.00 for Pre-Construction Services) (Approval of the General Construction Agreement for Construction Manager At-Risk Services will begin the Construction Manager At-Risk’s Services and set the foundation for all construction delivery services for the project)
Discuss and Take Appropriate Action on Citizen's Bond Advisory Committee (CBAC) Recommendations (To discuss recommendations from the September 20, 2018, CBAC meeting)
A. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 and Approval of Resolution and Contract of Sale Between EPISD and Desert View Construction, LLC for the Property Known as E-17 Northeast Vacant Land Described as Lot 1, Block 1, EPISD E-17, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as E-17 Northeast Vacant Land described as Lot 1, Block 1, EPISD E-17, City of El Paso, El Paso County, Texas) B. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 and Approval of Resolution and Contract of Sale Between EPISD and Mercury 915 Partners for the Property Known as SPED Zuni Cottages Described as Lots 288 to 290, Block 13 Crest Hill Terrace, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as SPED Zuni Cottages described as Lots 288 TO 290, Block 13 Crest Hill Terrace, City of El Paso, El Paso County, Texas) C. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 for the Sale of Real Property Known as the Former La Farelle School, Described as 81 TSP 2 SEC 11 T & P SURV TR 2, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as the former La Farelle School, described as 81 TSP 2 SEC 11 T & P SURV TR 2, City of El Paso, El Paso County, Texas) D. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 for the Sale of Real Property Known as the Hondo Cottages Described as 2 Tobin Park 30 & W 2.5 Ft of 29, 2 Tobin Park 5 & W 2.5 Ft of 6, 2 Tobin Park 3 & 4, 2 Tobin Park 31 & 32, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as the Hondo Cottages described as 2 Tobin Park 30 & W 2.5 Ft Of 29, 2 Tobin Park 5 & W 2.5 Ft Of 6, 2 Tobin Park 3 & 4, 2 Tobin Park 31 & 32, City of El Paso, El Paso County, Texas)
Discuss and Take Appropriate Action on Recommendation Regarding Funding Allocation in the Fine Arts Department (General Operating Funds [Local 199] $ 90,000.00) (The Fine Arts Department will provide a recommendation for the allocation of funds for their programs)
Discuss and Take Appropriate Action on Additions and Renovations to El Paso High School, CSP No. 18-082, Project No. 17.625 (Administrative Recommendation: FT James Construction, Inc.) (2016 Bond Funds $ 15,710,000.00) (Approval required to proceed with the construction of Additions and Renovations to El Paso High School)
Discuss and Take Appropriate Action on Texas Education Agency (TEA) 2018-2020 Transformation Zone Implementation Grant (Texas Education Agency $ 5,000,000.00) (To form a Transformation Zone group of low-performing campuses and provide these campuses with autonomy over people, time, money, and academic programs)
Discuss and Take Appropriate Action on Award of Leadership Design Institute RFP #19-015 (Administration Recommendation: New Tech Network, Inc.) (Budgeted Grant Funds $ 728,000.00) (To provide District school leaders with leadership design support)
Discuss and Take Appropriate Action on Transformational Leadership Support RFP #19-017 (Administration Recommendation: New Tech Network, Inc.) (Budgeted Grant Funds $ 500,000.00) (To provide the District with transformational leadership support)
J. Discuss and Take Appropriate Action on Transformational Instructional Support RFP #19-018 (Administration Recommendation: Engage2Learn) (Budgeted Federal, State, Local, and Grant Funds $ 1,100,000.00) (To implement and train District employees and teachers through transformational support) 4. Adjournment
Oct 04, 2018 Special Board of Trustees
A. Approval of Minutes 1. September 19, 2018, Policy Committee Meeting B. Approval of Budget Amendments 1. Costs Associated with Personnel, Professional Development, Membership Dues, Supplies/Materials and Vehicles (General Operating Funds $323,358.00) (Amendment will provide adequate funding for District operations) 2. Funding from Restricted Fund Balance for Completion of Construction Projects Through Maintenance Tax Notes Budget (Reserved/Restricted Fund Balance $ 20,861,545.00) (Amendment will provide adequate funding for District operations) C. Approval of State of Texas, Office of the Governor, Criminal Justice Division (CJD), Notice of Grant Award for Truancy Prevention & Intervention Program AtRisk Student Population Grant (State of Texas, Office of Governor, Office of Criminal Justice $ 536,425.52) (To improve attendance for all AtRisk student populations) D. Approval of Instructional Materials Selection Committee (IMSC) Nominees for Proclamation 2019 (Budgeted Local Funds $ 4,000.00) (Board Policy EFAA [Local / Regulation] requires approval of the Instructional Materials Selection Committee [IMSC] nominees from EPISD campuses for Proclamation 2019) E. Approval of Dual Credit Partnership Agreement between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) (High School Allotment Funds not to exceed $30,000.00) (Approval is needed to allow high school students an opportunity to earn dual high school credit and college credit) F. Approval of Interlocal Agreement Between El Paso Community College (EPCC) and El Paso Independent School District (EPISD) for Student Technology Services Program (Budgeted Local Funds $ 20,000.00) (EPCC program assists Technology Services with district wide implementation of support and services while providing on the job training beneficial to EPISD and EPCC) G. Approval of Special Education Interlocal Agreement between ESC19 Head Start and El Paso Independent School District (EPISD) for Child Find Program (To comply with Child Find obligations in locating and providing services to students with disabilities who are enrolled in the Head Start Program who reside within the El Paso Independent School District) H. Approval of Interlocal Cooperation Contract between The University of Texas at Austin Institute for Public School Initiatives (IPSI) and El Paso Independent School District, Bowie High School (Title I and State Compensatory Education [SCE] $ 24,000.00) (To provide support including professional development, teacher support, and planning at Bowie High School) I. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) L. Purchase Requiring Board Approval 1. Approval of Expenditures to Invo Healthcare Associates Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #187281 (Administration Recommendation: InvoHealthcare Associates) (Budgeted Grant Funds $ 74,000.00) (To continue to provide counselor led peer group support to EPISD Military Connected Students in support of their social-emotional well-being) N. Approval of Final Payment for Construction Contracts 1. Multipurpose Classroom 7C Putnam, CSP No. 17077, Project No. 14.562C, to Lloyd Hamilton Construction, Inc. (2007 Bond Fund $ 54,845.60) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Powell E.S. Auxiliary Parking Lot, Region XIX RFP #177261, Project No. 14.557, to Keystone GC, LLC (Operating Fund $ 6,067.56) (Approval is needed to proceed with final payment for the project as per Board Policy)
J. Approval of Change Order No. 1 for 2016 Bond Athletic Upgrades Lighting Phase 2, Project No. 17.631A to Noble General Contractors (2016 Bond Funds $ 123,248.39) (Approval is required for change orders above $50,000.00) K. Approval of Change Order No. 5 for 2016 Bond Athletic Upgrades-2018 Phase, Project No. 17.631D to Hellas Construction, Inc. (Approval of contract time extension is required)
Approval of Construction Contract 1. General Construction Agreement for Construction Manager At-Risk Services to Banes General Contractors, Inc. for Renovations and Additions to Burges High School, Project No. 17.623, RFQ #18075 (2016 Bond Fund $ 35,000.00 for Pre-Construction Services) (Approval of the General Construction Agreement for Construction Manager At-Risk Services will begin the Construction Manager At-Risk’s Services and set the foundation for all construction delivery services for the project)
Discuss and Take Appropriate Action on Citizen's Bond Advisory Committee (CBAC) Recommendations (To discuss recommendations from the September 20, 2018, CBAC meeting)
A. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 and Approval of Resolution and Contract of Sale Between EPISD and Desert View Construction, LLC for the Property Known as E-17 Northeast Vacant Land Described as Lot 1, Block 1, EPISD E-17, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as E-17 Northeast Vacant Land described as Lot 1, Block 1, EPISD E-17, City of El Paso, El Paso County, Texas) B. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 and Approval of Resolution and Contract of Sale Between EPISD and Mercury 915 Partners for the Property Known as SPED Zuni Cottages Described as Lots 288 to 290, Block 13 Crest Hill Terrace, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as SPED Zuni Cottages described as Lots 288 TO 290, Block 13 Crest Hill Terrace, City of El Paso, El Paso County, Texas) C. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 for the Sale of Real Property Known as the Former La Farelle School, Described as 81 TSP 2 SEC 11 T & P SURV TR 2, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as the former La Farelle School, described as 81 TSP 2 SEC 11 T & P SURV TR 2, City of El Paso, El Paso County, Texas) D. Discuss and Take Appropriate Action on the Sale of Surplus Properties IFB 19-008 for the Sale of Real Property Known as the Hondo Cottages Described as 2 Tobin Park 30 & W 2.5 Ft of 29, 2 Tobin Park 5 & W 2.5 Ft of 6, 2 Tobin Park 3 & 4, 2 Tobin Park 31 & 32, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as the Hondo Cottages described as 2 Tobin Park 30 & W 2.5 Ft Of 29, 2 Tobin Park 5 & W 2.5 Ft Of 6, 2 Tobin Park 3 & 4, 2 Tobin Park 31 & 32, City of El Paso, El Paso County, Texas)
Discuss and Take Appropriate Action on Recommendation Regarding Funding Allocation in the Fine Arts Department (General Operating Funds [Local 199] $ 90,000.00) (The Fine Arts Department will provide a recommendation for the allocation of funds for their programs)
Discuss and Take Appropriate Action on Additions and Renovations to El Paso High School, CSP No. 18-082, Project No. 17.625 (Administrative Recommendation: FT James Construction, Inc.) (2016 Bond Funds $ 15,710,000.00) (Approval required to proceed with the construction of Additions and Renovations to El Paso High School)
Discuss and Take Appropriate Action on Texas Education Agency (TEA) 2018-2020 Transformation Zone Implementation Grant (Texas Education Agency $ 5,000,000.00) (To form a Transformation Zone group of low-performing campuses and provide these campuses with autonomy over people, time, money, and academic programs)
Discuss and Take Appropriate Action on Award of Leadership Design Institute RFP #19-015 (Administration Recommendation: New Tech Network, Inc.) (Budgeted Grant Funds $ 728,000.00) (To provide District school leaders with leadership design support)
Discuss and Take Appropriate Action on Transformational Leadership Support RFP #19-017 (Administration Recommendation: New Tech Network, Inc.) (Budgeted Grant Funds $ 500,000.00) (To provide the District with transformational leadership support)
J. Discuss and Take Appropriate Action on Transformational Instructional Support RFP #19-018 (Administration Recommendation: Engage2Learn) (Budgeted Federal, State, Local, and Grant Funds $ 1,100,000.00) (To implement and train District employees and teachers through transformational support) 4. Adjournment