1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of October 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 18, 2018, Special Board of Trustees Meeting 2. September 18, 2018, Board of Trustees Meeting 3. September 19, 2018, Finance and Administration Committee Meeting 4. October 4, 2018, Special Board of Trustees Meeting 5. October 4, 2018, Curriculum and Instruction Committee Meeting 6. October 10, 2018, Finance and Administration Committee Meeting B. Consent Items 1. Approval of Contract for Continued Participation in the Army Youth Program in Your Neighborhood (AYPYN) for October 1, 2018 September 30, 2019 (AYPYN is a beneficial after school program for middle and high school campuses with a high concentration of military students) 2. Approval of Interlocal Agreement for the Establishment and Operation of El Paso County Juvenile Alternative Education Program between the El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board and Approval of Student Code of Conduct for 20182019 School Year (Students whose expulsions from the regular program mandated under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School [located at Raymond Telles Academy] and Project About Face [located at Lamar Elementary School]) 3. Approval of Interlocal Agreement for Forced Evacuation Plan Between El Paso Independent School District and County of El Paso (Approval of the Interlocal Agreement would establish meeting places in the event of a forced evacuation for both the Raymond Telles Academy and County Courthouse occupants and will provide continued cooperation between EPISD and the County of El Paso) 4. Approval of Facilities Use Agreement between The University of Texas at El Paso and El Paso Independent School District for Use of the Sun Bowl Stadium for Interscholastic Athletic and Band Competitions (This Agreement provides a larger venue for District students to compete and perform in interscholastic activities) 5. Approval of Targeted Improvement Plan for College Career Technology Academy (Targeted Improvement Plan is required for campuses in Improvement Required Status as per the Texas Education Agency Accountability Requirements) 6. Approval of the 20192020 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) C. Approval of Delegation of Assignments 1. ESPED.COM Inc., to Frontline Technologies Group LLC, under WebBased Program for Federal, State, and Local Compliance for Special Education, Americans with Disabilities Act and Section 504 of the Americans with Disabilities Act, Developmental Reading Disorders (DRD) Dyslexia, Discipline and Response to Intervention RFP #15056 (To continue ESPED.COM web-based program in compliance with Federal, State, and Local Compliance) 2. Prologic Technology Systems, Inc. to Frontline Technologies Group LLC, under Education Service Center (ESC) Region 19 Allied States Cooperative (ASC)Special Education Web Based Management Systems RFP #157144, and Consulting, Contracting, Staff Development and Related RFP #167200 (To continue District TEAMS software support) D. Purchase Requiring Board Approval 1. Award of RFP #18004, District Yearbooks Printing, to A Momentus Group, Inc., Balfour, Friesens Corporation, Hotshots by Lomelis Photos, Lifetouch Inc., and Walworth Publishing (Budgeted Various Funds $ 900,000.00) (To support the instructional needs of the middle and high school journalism students who are enrolled in the Yearbook and Advanced Journalism classes) E. Approval of Construction Contract 1. Additions and Renovations to Bradley Consolidating Fannin, CSP No. 18080, Project No. 17.612 (Administrative Recommendation: Aztec Contractors, Inc.) (2016 Bond Funds $ 15,684,000.00) (Approval required to proceed with the construction of Additions and Renovations to Bradley consolidating Fannin School) F. Approval of Final Payment for Construction Contract 1. Approval of Final Payment for Brown MS HVAC Improvements Phase 2, CSP No. 17067, Project No. 14.551, to to TDyne Contractors, LLC, (2007 Bond Fund $ 30,255.51) (Approval is needed to proceed with final payment for the project as per Board Policy)
Public Meeting A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System)
Discuss and Take Appropriate Action on Plan of Action to Implement Citizens' Bond Advisory Committee (CBAC) Recommendation (As per CBAC recommendation and approved by the Board of Trustees, staff will develop two strategies to ensure that the best outcome is in place in regards to construction projects)
Discuss and Take Appropriate Action on Internal Audit Activity Report and Proposed Revisions to Internal Audit Plan (To provide the Board of Trustees a report on the Internal Audit activities, in accordance with Board Policy CFC [Exhibit], and to propose revisions to the Audit Plan)
Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. CO (Local): Food Services Management (Texas Association of School Boards [TASB] recommended as part of Update 103 & 109) 2. CDC (Local): Other Revenues, Grants from Private Source (Texas Association of School Boards [TASB] recommended as part of Update 107)
7D. Discuss and Take Appropriate Action on Sale of Surplus Properties 1. IFB 19008 and Approval of Resolution and Contract of Sale Between EPISD and Desert View Construction, LLC, for the Property Known as E17 Northeast Vacant Land Described as Lot 1, Block 1, EPISD E17, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as E17 Northeast Vacant Land described as Lot 1, Block 1, EPISD E17, City of El Paso, El Paso County, Texas) 2. IFB 19009 and Approval of Resolution and Contract of Sale Between EPISD and EP Rojas, LP, for the Property Known as Wainwright Vacant Land, Described as a Lots 1 & 2, Block 1, Sierra Vista Acres, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Wainwright Vacant Land, described as a Lots 1 & 2, Block 1, Sierra Vista Acres, City of El Paso, El Paso County, Texas) 3. IFB 19009 and Approval of Resolution and Contract of Sale Between EPISD and MIMCO, Inc., for the Property Known as Moye Vacant Land Dyer, Described as a Portion of Tract 26A, Section 9, Block 81, Township 2, Texas and Pacific Railway Company Survey, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Moye Vacant Land Dyer, described as a Portion of Tract 26A, Section 9, Block 81, Township 2, Texas and Pacific Railway Company Survey, El Paso County, Texas) 4. IFB 19009 for the Sale of Real Property Known as Alamo Elementary School Described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Alamo Elementary School described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas) 8. Adjournment
Oct 16, 2018 Board of Trustees
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of October 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 18, 2018, Special Board of Trustees Meeting 2. September 18, 2018, Board of Trustees Meeting 3. September 19, 2018, Finance and Administration Committee Meeting 4. October 4, 2018, Special Board of Trustees Meeting 5. October 4, 2018, Curriculum and Instruction Committee Meeting 6. October 10, 2018, Finance and Administration Committee Meeting B. Consent Items 1. Approval of Contract for Continued Participation in the Army Youth Program in Your Neighborhood (AYPYN) for October 1, 2018 September 30, 2019 (AYPYN is a beneficial after school program for middle and high school campuses with a high concentration of military students) 2. Approval of Interlocal Agreement for the Establishment and Operation of El Paso County Juvenile Alternative Education Program between the El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board and Approval of Student Code of Conduct for 20182019 School Year (Students whose expulsions from the regular program mandated under the Texas Education Code will be served at Raymond Telles Academy, Dr. Lorenzo G. LaFarelle Alternative Middle School [located at Raymond Telles Academy] and Project About Face [located at Lamar Elementary School]) 3. Approval of Interlocal Agreement for Forced Evacuation Plan Between El Paso Independent School District and County of El Paso (Approval of the Interlocal Agreement would establish meeting places in the event of a forced evacuation for both the Raymond Telles Academy and County Courthouse occupants and will provide continued cooperation between EPISD and the County of El Paso) 4. Approval of Facilities Use Agreement between The University of Texas at El Paso and El Paso Independent School District for Use of the Sun Bowl Stadium for Interscholastic Athletic and Band Competitions (This Agreement provides a larger venue for District students to compete and perform in interscholastic activities) 5. Approval of Targeted Improvement Plan for College Career Technology Academy (Targeted Improvement Plan is required for campuses in Improvement Required Status as per the Texas Education Agency Accountability Requirements) 6. Approval of the 20192020 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) C. Approval of Delegation of Assignments 1. ESPED.COM Inc., to Frontline Technologies Group LLC, under WebBased Program for Federal, State, and Local Compliance for Special Education, Americans with Disabilities Act and Section 504 of the Americans with Disabilities Act, Developmental Reading Disorders (DRD) Dyslexia, Discipline and Response to Intervention RFP #15056 (To continue ESPED.COM web-based program in compliance with Federal, State, and Local Compliance) 2. Prologic Technology Systems, Inc. to Frontline Technologies Group LLC, under Education Service Center (ESC) Region 19 Allied States Cooperative (ASC)Special Education Web Based Management Systems RFP #157144, and Consulting, Contracting, Staff Development and Related RFP #167200 (To continue District TEAMS software support) D. Purchase Requiring Board Approval 1. Award of RFP #18004, District Yearbooks Printing, to A Momentus Group, Inc., Balfour, Friesens Corporation, Hotshots by Lomelis Photos, Lifetouch Inc., and Walworth Publishing (Budgeted Various Funds $ 900,000.00) (To support the instructional needs of the middle and high school journalism students who are enrolled in the Yearbook and Advanced Journalism classes) E. Approval of Construction Contract 1. Additions and Renovations to Bradley Consolidating Fannin, CSP No. 18080, Project No. 17.612 (Administrative Recommendation: Aztec Contractors, Inc.) (2016 Bond Funds $ 15,684,000.00) (Approval required to proceed with the construction of Additions and Renovations to Bradley consolidating Fannin School) F. Approval of Final Payment for Construction Contract 1. Approval of Final Payment for Brown MS HVAC Improvements Phase 2, CSP No. 17067, Project No. 14.551, to to TDyne Contractors, LLC, (2007 Bond Fund $ 30,255.51) (Approval is needed to proceed with final payment for the project as per Board Policy)
Public Meeting A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System)
Discuss and Take Appropriate Action on Plan of Action to Implement Citizens' Bond Advisory Committee (CBAC) Recommendation (As per CBAC recommendation and approved by the Board of Trustees, staff will develop two strategies to ensure that the best outcome is in place in regards to construction projects)
Discuss and Take Appropriate Action on Internal Audit Activity Report and Proposed Revisions to Internal Audit Plan (To provide the Board of Trustees a report on the Internal Audit activities, in accordance with Board Policy CFC [Exhibit], and to propose revisions to the Audit Plan)
Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. CO (Local): Food Services Management (Texas Association of School Boards [TASB] recommended as part of Update 103 & 109) 2. CDC (Local): Other Revenues, Grants from Private Source (Texas Association of School Boards [TASB] recommended as part of Update 107)
7D. Discuss and Take Appropriate Action on Sale of Surplus Properties 1. IFB 19008 and Approval of Resolution and Contract of Sale Between EPISD and Desert View Construction, LLC, for the Property Known as E17 Northeast Vacant Land Described as Lot 1, Block 1, EPISD E17, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as E17 Northeast Vacant Land described as Lot 1, Block 1, EPISD E17, City of El Paso, El Paso County, Texas) 2. IFB 19009 and Approval of Resolution and Contract of Sale Between EPISD and EP Rojas, LP, for the Property Known as Wainwright Vacant Land, Described as a Lots 1 & 2, Block 1, Sierra Vista Acres, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Wainwright Vacant Land, described as a Lots 1 & 2, Block 1, Sierra Vista Acres, City of El Paso, El Paso County, Texas) 3. IFB 19009 and Approval of Resolution and Contract of Sale Between EPISD and MIMCO, Inc., for the Property Known as Moye Vacant Land Dyer, Described as a Portion of Tract 26A, Section 9, Block 81, Township 2, Texas and Pacific Railway Company Survey, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Moye Vacant Land Dyer, described as a Portion of Tract 26A, Section 9, Block 81, Township 2, Texas and Pacific Railway Company Survey, El Paso County, Texas) 4. IFB 19009 for the Sale of Real Property Known as Alamo Elementary School Described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Alamo Elementary School described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas) 8. Adjournment