1. Call to Order 2. Pledges of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of December 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of 2018 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. November 1, 2018, Policy Committee Meeting 2. December 6, 2018, Special Board of Trustees Meeting (Facilities Workshop) 3. December 6, 2018, Special Board of Trustees Meeting 4. December 6, 2018, Curriculum and Instruction Committee Meeting 5. December 12, 2018, Finance and Administration Committee Meeting 6. December 12, 2018, Facilities Committee Meeting B. Consent Items 1. Approval of Proposed Revisions to 20192020 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) 2. Approval of Memorandum of Understanding between El Paso Independent School District and Texas Tech University Health Sciences Center at El Paso on behalf of the Gayle Greve Hunt School of Nursing to Increase the Number of El Paso Area High School Graduates Completing a College Education in the Field of Healthcare (Students enrolled in the Maxine Silva Health Magnet School will be encouraged to transfer to Texas Tech University Health Sciences Center at El Paso Gayle Greve Hunt School of Nursing to complete a baccalaureate nursing degree) 3. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District and The University of Colorado to Purchase Professional Development from Literacy Squared Institute (Budgeted Local Funds $ 38,880.00) (To provide professional development on holistic framework to use to nurture and develop bilingualism/biliteracy in dual language students Grades K5) 5. Approval of Expenditures to K12 Insight LLC, Utilizing National IPA TCPN, Contract #R170401 (Budgeted Local Funds $ 184,366.00) (To enhance the District's quality of customer service provided to all stakeholders) 6. Approval of El Paso Electric Company Underground and Overhead Easements (Work Request No. DT043781, DT043749A and DT043749B) Jefferson High School, Project No. 17.624 (Approval of this easement will allow provisions for electrical service in support of the 2016 Bond construction) 7. Approval of Professional Services Contract 2016 Bond Athletic Upgrades2019 Phase, RFQ #18077, Project No. 17.631E (Administrative Recommendation: Quantum Engineering Consultants, Inc.) (2016 Bond Fund $ 391,211.00) (Approval is needed to proceed with the design of the project)
Approval of Blackboard Contract and Corresponding Indemnification Clause (Blackboard will provide EPISD with license software and services)
Certification of Required Hours of Continuing Education for Board Members (To comply with requirement by the Texas Administrative Code as it pertains to Board Member Continuing Education)
A. Discuss and Take Appropriate Action on Approval of Professional Services Contract Energy Services Companies (ESCo's), RFQ #18006, Project No. 1802 (Administrative Recommendation: ABM Building Services, LLC) (TBD $ 10,847,034.00) (Approval is needed to proceed with the design of the project) B. Discuss and Take Appropriate Action on Award of Energy Performance Tax Exempt Lease Purchase Financing RFP #19028 (Administrative Recommendation: Banc of America Public Capital Corp.) (General Fund Option A: $14,526,504.98 or Option B: $14,776,670.11) (To provide financing for the procurement of energy conservation measures to be installed under a guaranteed energy savings performance contract [ESPC]) C. Discuss and Take Appropriate Action on a Resolution of the Board of Trustees of the El Paso Independent School District Authorizing the Execution and Delivery of an Equipment Lease/Purchase Agreement with Respect to the Acquisition, Financing and Leasing of Certain Equipment for the Public Benefit? Authorizing the Execution and Delivery of Documents Required in Connection Therewith? and Authorizing the Taking of All Other Actions Necessary to the Consummation of the Transactions Contemplated by the Resolution (The District would like to secure Banc of America Public Capital Corp [BAPCC] financing for energy conservation measures to be installed under a guaranteed performance contract with ABM Technical Solutions)
Discuss and Take Appropriate Action on Sale of Surplus Property IFB 19009 for the Sale of Real Property Known as Alamo Elementary School Described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Alamo Elementary School described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas)
Discuss and Take Appropriate Action on Construction Contract for Additions and Renovations to Andress High School, CSP No. 18079, Project No. 17.626 (Administrative Recommendation: Urban Associates, Inc.) (2016 Bond Funds $ 25,729,074.00) and Approval of Allocation of $618,811.00 from 2016 Bond Program Contingency to Andress High School Project Budget (Approval required to proceed with the construction of additions and renovations to Andress High School)
F. Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. BBB (Local): Board Members, Elections (Texas Association of School Boards [TASB] recommended as part of Update 110) 2. GBAA (Local): Information Access, Requests for Information (Texas Association of School Boards [TASB] recommended as part of Update 109) 3. CH (Local): Purchasing and Acquisition (To consider revisions to Board Policy CH [Local]) 8. Adjournment
Dec 18, 2018 Board of Trustees
1. Call to Order 2. Pledges of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of December 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of 2018 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. November 1, 2018, Policy Committee Meeting 2. December 6, 2018, Special Board of Trustees Meeting (Facilities Workshop) 3. December 6, 2018, Special Board of Trustees Meeting 4. December 6, 2018, Curriculum and Instruction Committee Meeting 5. December 12, 2018, Finance and Administration Committee Meeting 6. December 12, 2018, Facilities Committee Meeting B. Consent Items 1. Approval of Proposed Revisions to 20192020 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) 2. Approval of Memorandum of Understanding between El Paso Independent School District and Texas Tech University Health Sciences Center at El Paso on behalf of the Gayle Greve Hunt School of Nursing to Increase the Number of El Paso Area High School Graduates Completing a College Education in the Field of Healthcare (Students enrolled in the Maxine Silva Health Magnet School will be encouraged to transfer to Texas Tech University Health Sciences Center at El Paso Gayle Greve Hunt School of Nursing to complete a baccalaureate nursing degree) 3. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District and The University of Colorado to Purchase Professional Development from Literacy Squared Institute (Budgeted Local Funds $ 38,880.00) (To provide professional development on holistic framework to use to nurture and develop bilingualism/biliteracy in dual language students Grades K5) 5. Approval of Expenditures to K12 Insight LLC, Utilizing National IPA TCPN, Contract #R170401 (Budgeted Local Funds $ 184,366.00) (To enhance the District's quality of customer service provided to all stakeholders) 6. Approval of El Paso Electric Company Underground and Overhead Easements (Work Request No. DT043781, DT043749A and DT043749B) Jefferson High School, Project No. 17.624 (Approval of this easement will allow provisions for electrical service in support of the 2016 Bond construction) 7. Approval of Professional Services Contract 2016 Bond Athletic Upgrades2019 Phase, RFQ #18077, Project No. 17.631E (Administrative Recommendation: Quantum Engineering Consultants, Inc.) (2016 Bond Fund $ 391,211.00) (Approval is needed to proceed with the design of the project)
Approval of Blackboard Contract and Corresponding Indemnification Clause (Blackboard will provide EPISD with license software and services)
Certification of Required Hours of Continuing Education for Board Members (To comply with requirement by the Texas Administrative Code as it pertains to Board Member Continuing Education)
A. Discuss and Take Appropriate Action on Approval of Professional Services Contract Energy Services Companies (ESCo's), RFQ #18006, Project No. 1802 (Administrative Recommendation: ABM Building Services, LLC) (TBD $ 10,847,034.00) (Approval is needed to proceed with the design of the project) B. Discuss and Take Appropriate Action on Award of Energy Performance Tax Exempt Lease Purchase Financing RFP #19028 (Administrative Recommendation: Banc of America Public Capital Corp.) (General Fund Option A: $14,526,504.98 or Option B: $14,776,670.11) (To provide financing for the procurement of energy conservation measures to be installed under a guaranteed energy savings performance contract [ESPC]) C. Discuss and Take Appropriate Action on a Resolution of the Board of Trustees of the El Paso Independent School District Authorizing the Execution and Delivery of an Equipment Lease/Purchase Agreement with Respect to the Acquisition, Financing and Leasing of Certain Equipment for the Public Benefit? Authorizing the Execution and Delivery of Documents Required in Connection Therewith? and Authorizing the Taking of All Other Actions Necessary to the Consummation of the Transactions Contemplated by the Resolution (The District would like to secure Banc of America Public Capital Corp [BAPCC] financing for energy conservation measures to be installed under a guaranteed performance contract with ABM Technical Solutions)
Discuss and Take Appropriate Action on Sale of Surplus Property IFB 19009 for the Sale of Real Property Known as Alamo Elementary School Described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas (Action is needed to accept or reject bids received for the sale of real property known as Alamo Elementary School described as Lots 120, Block 59, Magoffin Subdivision, City of El Paso, El Paso County, Texas)
Discuss and Take Appropriate Action on Construction Contract for Additions and Renovations to Andress High School, CSP No. 18079, Project No. 17.626 (Administrative Recommendation: Urban Associates, Inc.) (2016 Bond Funds $ 25,729,074.00) and Approval of Allocation of $618,811.00 from 2016 Bond Program Contingency to Andress High School Project Budget (Approval required to proceed with the construction of additions and renovations to Andress High School)
F. Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. BBB (Local): Board Members, Elections (Texas Association of School Boards [TASB] recommended as part of Update 110) 2. GBAA (Local): Information Access, Requests for Information (Texas Association of School Boards [TASB] recommended as part of Update 109) 3. CH (Local): Purchasing and Acquisition (To consider revisions to Board Policy CH [Local]) 8. Adjournment