1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of January 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 6, 2018, Policy Committee Meeting 2. December 18, 2018, Special Board of Trustees Meeting 3. December 18, 2018, Board of Trustees Meeting 4. January 8, 2019, Special Board of Trustees Meeting 5. January 10, 2019, Curriculum and Instruction Committee Meeting 6. January 15, 2019, Finance and Administration Committee Meeting B. Possible Rescheduling of April 16, 2019, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of April 16, 2019, to April 30, 2019) C. Revisions to 2019-2020 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District's budget) D. Approval of Budget Amendment to Request Funding for Instructional Supplies, Equipment, Furniture and Personnel Costs (General Operating Funds - $67,986.00) (Amendment will provide adequate funding for District operations) E. Approval of TEA 2019-2020 Math Innovation Zone Planning Grant (Texas Education Agency - $150,000.00) (To determine best practices for creating a math blended learning environment in the Magoffin Middle school feeder pattern) F. Amend and Adopt Revised Resolution for the State of Texas, Office of Governor, Criminal Justice Division (To allow current and future grants be in compliance with funding agency) G. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) H. Approval of El Paso Electric Company Underground and Overhead Easements (Work Request Nos. DT042732, DT042731) Delta Operations Center, Project No. 15.577 (Approval of this easement will allow provisions for electrical service in support of the Delta Operations Center) I. Internal Audit Plan Status Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) J. Purchases Requiring Board Approval 1. Approval to Purchase Public Safety and Surveillance Supplies, Equipment, Software, and Services Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 16, Region 19 Allied States Cooperative (ASC), Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), and US Communities (Budgeted Federal, State, Local, Bond and Grant Funds - $2,000,000.00) (To support the District's surveillance, SB507, and public safety needs) 2. Approval to Purchase Technology Supplies, Equipment, Software, Services, and Support Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 16, Region 19 Allied States Cooperative (ASC), Region 20, Texas Association of School Boards (TASB) Buyboard, Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), General Services Administration (GSA), US Communities, and 1 Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Bond, and Grant Funds - $5,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, and support on an as-needed basis) 3. Approval to Purchase Instructional Materials and Supplies Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Region One Education Service Center, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS/TAPS, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, City of El Paso, El Paso Community College, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC),Texas Multiple Award Schedule (TXMAS), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Grants, and Local Funds - $8,000,000.00) (To continue providing various resources district-wide for purchases of instructional materials on an as needed basis) 4. Award of Green Chemical Dispensing Equipment and Green Chemical Supplies Pilot Program RFP #18-002 (Administration Recommendation: Brady Industries) (Budgeted Local Funds- $175,000.00) (To replace all cleaning agents within the District with Green Certified Chemicals that will help improve indoor air quality, reduce sick days and associated health care costs, reduce waste, as well as reduce water and air pollution. By developing a more sustainable cleaning method, the District will be saving money and improving the overall quality of cleanliness and health for our students, faculty, staff and community) 5. Award of Bond Owner's Advocate RFQ #19-025 (Administration Recommendation: AECOM Technical Services, Inc.,) (Budgeted 2016 Bond Funds) (To provide advisory services and oversight on all aspects of the 2016 Bond Program. Approval required to allow Administration to proceed with contract negotiations) K. Approval of Final Payment for Construction Contracts 1. Franklin 9th Grade Center Air Washer #9 and #10 Replacement, CSP No. 17-068, Project No. 13.544, to T-Dyne Contractors, LLC (2007 Bond Fund - $13,163.83) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Consumer Science Upgrades-Andress HS CDL & Food Lab, CSP No. 18-015, Project No. 17.603B, to Spartan Construction of TX, Inc. (2007 Bond Fund - $60,269.87) (Approval is needed to proceed with final payment for the project as per Board Policy)
Discuss and Take Appropriate Action Regarding the Loaning of Work of Art by Audley Dean Nicols Titled: El Paso, Looking South, to the Witte Museum in San Antonio, Texas, and Deny Request to Gift Artwork (To approve request by the Witte Museum in San Antonio to loan District-owned artwork for an exhibition of Texas Art and to deny request by the artist's family member for the District to gift the artwork to him)
Discuss and Take Appropriate Action on Order Authorizing the Issuance of “El Paso Independent School District Unlimited Tax School Building Bonds, Series 2019”; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Such Bonds; and Resolving Other Matters Incident and Related to the Issuance, Sale, Payment, and Delivery of Such Bonds; Including Delegating Matters Relating to the Sale and Issuance of the Bonds to an Authorized District Official (New debt issuance - $250,000,000.00) (The District would like to issue the second portion of the bonds that were approved on November 8, 2016)
Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policy CV (Local): Facilities Construction (Texas Association of School Boards [TASB] recommended as part of Update 109) (District Policies may be found at www.episd.org under the EPISD Board tab)
Discuss and Take Appropriate Action on Method of Filling Vacancy in Trustee District 3 (To determine the method of filling vacancy in Trustee District 3)
Discuss and Take Appropriate Action on Approval of Order Calling Election of Trustees for May 4, 2019 (To comply with Section 39.112 [e] of the Texas Education Code and Section 41.001 of the Election Code)
F. Discuss and Take Appropriate Action on Closure of Elementary Schools, Beginning with 2019-2020 School Year and Associated Revisions to Attendance Zones at Corresponding Elementary Schools (To discuss and take appropriate action regarding the closure of Beall or Douglass, and Burleson, Alta Vista, and Schuster Elementary Schools, including proposed changes to the attendance zones at Beall, Douglass, Zavala, Burleson, Alta Vista, Coldwell, Crockett, Moreno, Hillside, Schuster, and Dowell Elementary Schools to help right-size the District and ensure programmatic efficiencies) 7. Adjournment
Jan 22, 2019 Board of Trustees
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of January 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 6, 2018, Policy Committee Meeting 2. December 18, 2018, Special Board of Trustees Meeting 3. December 18, 2018, Board of Trustees Meeting 4. January 8, 2019, Special Board of Trustees Meeting 5. January 10, 2019, Curriculum and Instruction Committee Meeting 6. January 15, 2019, Finance and Administration Committee Meeting B. Possible Rescheduling of April 16, 2019, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of April 16, 2019, to April 30, 2019) C. Revisions to 2019-2020 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District's budget) D. Approval of Budget Amendment to Request Funding for Instructional Supplies, Equipment, Furniture and Personnel Costs (General Operating Funds - $67,986.00) (Amendment will provide adequate funding for District operations) E. Approval of TEA 2019-2020 Math Innovation Zone Planning Grant (Texas Education Agency - $150,000.00) (To determine best practices for creating a math blended learning environment in the Magoffin Middle school feeder pattern) F. Amend and Adopt Revised Resolution for the State of Texas, Office of Governor, Criminal Justice Division (To allow current and future grants be in compliance with funding agency) G. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) H. Approval of El Paso Electric Company Underground and Overhead Easements (Work Request Nos. DT042732, DT042731) Delta Operations Center, Project No. 15.577 (Approval of this easement will allow provisions for electrical service in support of the Delta Operations Center) I. Internal Audit Plan Status Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) J. Purchases Requiring Board Approval 1. Approval to Purchase Public Safety and Surveillance Supplies, Equipment, Software, and Services Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 16, Region 19 Allied States Cooperative (ASC), Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), and US Communities (Budgeted Federal, State, Local, Bond and Grant Funds - $2,000,000.00) (To support the District's surveillance, SB507, and public safety needs) 2. Approval to Purchase Technology Supplies, Equipment, Software, Services, and Support Utilizing Interlocal Cooperative Contracts from Region 1, Region 2, Region 16, Region 19 Allied States Cooperative (ASC), Region 20, Texas Association of School Boards (TASB) Buyboard, Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), General Services Administration (GSA), US Communities, and 1 Government Procurement Alliance (1GPA) (Budgeted Federal, State, Local, Bond, and Grant Funds - $5,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, and support on an as-needed basis) 3. Approval to Purchase Instructional Materials and Supplies Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Region One Education Service Center, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS/TAPS, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, City of El Paso, El Paso Community College, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC),Texas Multiple Award Schedule (TXMAS), Harris County Department of Education Choice Partners (HCDE), National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Grants, and Local Funds - $8,000,000.00) (To continue providing various resources district-wide for purchases of instructional materials on an as needed basis) 4. Award of Green Chemical Dispensing Equipment and Green Chemical Supplies Pilot Program RFP #18-002 (Administration Recommendation: Brady Industries) (Budgeted Local Funds- $175,000.00) (To replace all cleaning agents within the District with Green Certified Chemicals that will help improve indoor air quality, reduce sick days and associated health care costs, reduce waste, as well as reduce water and air pollution. By developing a more sustainable cleaning method, the District will be saving money and improving the overall quality of cleanliness and health for our students, faculty, staff and community) 5. Award of Bond Owner's Advocate RFQ #19-025 (Administration Recommendation: AECOM Technical Services, Inc.,) (Budgeted 2016 Bond Funds) (To provide advisory services and oversight on all aspects of the 2016 Bond Program. Approval required to allow Administration to proceed with contract negotiations) K. Approval of Final Payment for Construction Contracts 1. Franklin 9th Grade Center Air Washer #9 and #10 Replacement, CSP No. 17-068, Project No. 13.544, to T-Dyne Contractors, LLC (2007 Bond Fund - $13,163.83) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Consumer Science Upgrades-Andress HS CDL & Food Lab, CSP No. 18-015, Project No. 17.603B, to Spartan Construction of TX, Inc. (2007 Bond Fund - $60,269.87) (Approval is needed to proceed with final payment for the project as per Board Policy)
Discuss and Take Appropriate Action Regarding the Loaning of Work of Art by Audley Dean Nicols Titled: El Paso, Looking South, to the Witte Museum in San Antonio, Texas, and Deny Request to Gift Artwork (To approve request by the Witte Museum in San Antonio to loan District-owned artwork for an exhibition of Texas Art and to deny request by the artist's family member for the District to gift the artwork to him)
Discuss and Take Appropriate Action on Order Authorizing the Issuance of “El Paso Independent School District Unlimited Tax School Building Bonds, Series 2019”; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Such Bonds; and Resolving Other Matters Incident and Related to the Issuance, Sale, Payment, and Delivery of Such Bonds; Including Delegating Matters Relating to the Sale and Issuance of the Bonds to an Authorized District Official (New debt issuance - $250,000,000.00) (The District would like to issue the second portion of the bonds that were approved on November 8, 2016)
Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policy CV (Local): Facilities Construction (Texas Association of School Boards [TASB] recommended as part of Update 109) (District Policies may be found at www.episd.org under the EPISD Board tab)
Discuss and Take Appropriate Action on Method of Filling Vacancy in Trustee District 3 (To determine the method of filling vacancy in Trustee District 3)
Discuss and Take Appropriate Action on Approval of Order Calling Election of Trustees for May 4, 2019 (To comply with Section 39.112 [e] of the Texas Education Code and Section 41.001 of the Election Code)
F. Discuss and Take Appropriate Action on Closure of Elementary Schools, Beginning with 2019-2020 School Year and Associated Revisions to Attendance Zones at Corresponding Elementary Schools (To discuss and take appropriate action regarding the closure of Beall or Douglass, and Burleson, Alta Vista, and Schuster Elementary Schools, including proposed changes to the attendance zones at Beall, Douglass, Zavala, Burleson, Alta Vista, Coldwell, Crockett, Moreno, Hillside, Schuster, and Dowell Elementary Schools to help right-size the District and ensure programmatic efficiencies) 7. Adjournment