Recognitions A. Recognition of February 2019 Volunteer of the Month (To promote and enhance community relations by recognizing Volunteers in Public Schools) B. Presentation of February 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 8, 2019, Policy Committee Meeting 2. January 8, 2019, Internal Audit Committee Meeting 3. January 22, 2019, Special Board of Trustees Meeting 4. January 22, 2019, Board of Trustees Meeting B. Approval of Budget Amendment to Request Funding for the Acquisition of Contracted Services, Administrative and Custodial Supplies (General Operating Fund - $38,894.00) (Amendment will provide adequate funding for District operations) D. Approval of First Amendment to Foster Grandparent Program Memorandum of Understanding between the City of El Paso and El Paso Independent School District (The City of El Paso is amending the Foster Grandparent Program Memorandum of Understanding to include an end date in order to be in compliance with their Federal Grant) E. Approval of Contract for Election Services with the El Paso County Elections Administrator, Joint Election Resolution, and Interlocal Government Agreement for Joint Election with the El Paso Community College (Budgeted Local Funds - $111,802.46) (To facilitate the May 4, 2019, Trustee Election) F. Approval of Second Quarter Financial and Travel Reports for Fiscal Year 2018-2019 (To inform the Board of the District's financial status at the the end of the Second Quarter Fiscal Year 2018-2019) G. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavit for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) H. Approval of Fifth Amendment to Industrial Site Lease between El Paso Independent School District and City of El Paso (El Paso International Airport) (The Industrial Site Lease will be extended to allow additional time to finalize the design and to complete construction of the new central offices for the El Paso Independent School District) I. Approval of Guaranteed Maximum Price Amendment to Construction Manager At-Risk Services for Additions and Renovations of Irvin High School, RFQ/RFP #18-045, Project No. 17.628 to HB Construction (2016 Bond Funds - $38,900,000.00) (To authorize the Guaranteed Maximum Price Amendment for the construction of Additions and Renovations of Irvin High School) J. Approval of Construction Contract for New Addition with Renovations to Portions of Existing Terrace Hills Middle School and Demolition of Existing Collins Elementary School (Bobby Joe Hill PK-8), CSP No. 19-012, Project No. 17.617 (Administrative Recommendation: Arrow Building Corp.) (2016 Bond Funds - $27,938,600.00) (Approval required to proceed with the New Addition with renovations to portions of existing Terrace Hills Middle School and demolition of the existing Collins Elementary School [Bobby Joe Hill PK-8]) K. Approval of Change Order No. 1 for Delta Operations Center, Project No. 15.577 to Lloyd Hamilton Construction, LLC. (Operating Funds - $401,854.00) (Approval is needed for the construction of a new fueling station) L. Purchases Requiring Board Approval 1. Approval of Service Agreement between EPISD and First Financial Administrators, Inc., (FFA), First Financial Capital Corp (FFC) and their Affiliates First Financial Group of America (FFGA) and TCG Consulting, LP (TCG), for Section 125 Plan Services and Supplemental Insurance Products (125 Program) (To provide Section 125 Plan Services and Supplemental Insurance products to District employees) 3. Approval of Delegation of Assignment from Performance Matters Group, LLC to Severin Intermediate Holdings, LLC dba Power School Group, LLC, under Education Service Center (ESC) Region 19 Allied States Cooperative (ASC), RFP #15-7190 Consulting, Contracting, Staff Development and Related (To continue to provide a comprehensive, role-based learning management system to accurately and securely maintain District staff development data by streamlining a systemic approach to District workshops and trainings for CPE credit ) 4. Approval of Transformational Coaching and Instructional Support RFP #19-037 (Administration Recommendation: Engage2Learn) (Budgeted Federal Grant Funds - $993,550.00) (To implement and train District employees and teachers through transformational support) M. Approval of Final Payment for Construction Contracts 1. Bowie High School Gym HVAC Upgrades, CSP No. 18-051, Project No. 18.639, to Sunlight Enterprises Co., Inc. (Operating Fund - $46,445.50) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Highland Annex Parking Lot, CSP No. 18-047, Project No. 17.635.42, to Del Mar Contracting, Inc. (Maintenance Tax Notes Fund - $13,198.81) (Approval is needed to proceed with final payment for the project as per Board Policy)
Reports Public Hearing on the 2017-2018 Texas Academic Performance Report (TAPR) (The Texas Education Code [TEC], 39.306, requires each District's Board of Trustees to publish an annual report that includes the 2017-2018 Texas Academic Performance Report [TAPR])
Action Item Discuss and Take Appropriate Action to Select the Construction Procurement Delivery Method Providing the Best Value for Project: New Northeast Middle School, Project No. 17.619 and Authorize the Superintendent or Designee to Select and Publish Selection Criteria, Prepare a Request for Proposals, and Receive and Publicly Open Proposals (Approval required to proceed with the construction manager at-risk procurement delivery method)
B. Discuss and Take Appropriate Action on Resolution to Initiate the Process to Amend the District's Current Local Innovation Plan (To initiate the process to consider amending the District's current local innovation plan to explore the possibility of providing an alternative group health insurance plan for District employees) 8. Adjournment
Feb 12, 2019 Board of Trustees
Recognitions A. Recognition of February 2019 Volunteer of the Month (To promote and enhance community relations by recognizing Volunteers in Public Schools) B. Presentation of February 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 8, 2019, Policy Committee Meeting 2. January 8, 2019, Internal Audit Committee Meeting 3. January 22, 2019, Special Board of Trustees Meeting 4. January 22, 2019, Board of Trustees Meeting B. Approval of Budget Amendment to Request Funding for the Acquisition of Contracted Services, Administrative and Custodial Supplies (General Operating Fund - $38,894.00) (Amendment will provide adequate funding for District operations) D. Approval of First Amendment to Foster Grandparent Program Memorandum of Understanding between the City of El Paso and El Paso Independent School District (The City of El Paso is amending the Foster Grandparent Program Memorandum of Understanding to include an end date in order to be in compliance with their Federal Grant) E. Approval of Contract for Election Services with the El Paso County Elections Administrator, Joint Election Resolution, and Interlocal Government Agreement for Joint Election with the El Paso Community College (Budgeted Local Funds - $111,802.46) (To facilitate the May 4, 2019, Trustee Election) F. Approval of Second Quarter Financial and Travel Reports for Fiscal Year 2018-2019 (To inform the Board of the District's financial status at the the end of the Second Quarter Fiscal Year 2018-2019) G. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavit for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) H. Approval of Fifth Amendment to Industrial Site Lease between El Paso Independent School District and City of El Paso (El Paso International Airport) (The Industrial Site Lease will be extended to allow additional time to finalize the design and to complete construction of the new central offices for the El Paso Independent School District) I. Approval of Guaranteed Maximum Price Amendment to Construction Manager At-Risk Services for Additions and Renovations of Irvin High School, RFQ/RFP #18-045, Project No. 17.628 to HB Construction (2016 Bond Funds - $38,900,000.00) (To authorize the Guaranteed Maximum Price Amendment for the construction of Additions and Renovations of Irvin High School) J. Approval of Construction Contract for New Addition with Renovations to Portions of Existing Terrace Hills Middle School and Demolition of Existing Collins Elementary School (Bobby Joe Hill PK-8), CSP No. 19-012, Project No. 17.617 (Administrative Recommendation: Arrow Building Corp.) (2016 Bond Funds - $27,938,600.00) (Approval required to proceed with the New Addition with renovations to portions of existing Terrace Hills Middle School and demolition of the existing Collins Elementary School [Bobby Joe Hill PK-8]) K. Approval of Change Order No. 1 for Delta Operations Center, Project No. 15.577 to Lloyd Hamilton Construction, LLC. (Operating Funds - $401,854.00) (Approval is needed for the construction of a new fueling station) L. Purchases Requiring Board Approval 1. Approval of Service Agreement between EPISD and First Financial Administrators, Inc., (FFA), First Financial Capital Corp (FFC) and their Affiliates First Financial Group of America (FFGA) and TCG Consulting, LP (TCG), for Section 125 Plan Services and Supplemental Insurance Products (125 Program) (To provide Section 125 Plan Services and Supplemental Insurance products to District employees) 3. Approval of Delegation of Assignment from Performance Matters Group, LLC to Severin Intermediate Holdings, LLC dba Power School Group, LLC, under Education Service Center (ESC) Region 19 Allied States Cooperative (ASC), RFP #15-7190 Consulting, Contracting, Staff Development and Related (To continue to provide a comprehensive, role-based learning management system to accurately and securely maintain District staff development data by streamlining a systemic approach to District workshops and trainings for CPE credit ) 4. Approval of Transformational Coaching and Instructional Support RFP #19-037 (Administration Recommendation: Engage2Learn) (Budgeted Federal Grant Funds - $993,550.00) (To implement and train District employees and teachers through transformational support) M. Approval of Final Payment for Construction Contracts 1. Bowie High School Gym HVAC Upgrades, CSP No. 18-051, Project No. 18.639, to Sunlight Enterprises Co., Inc. (Operating Fund - $46,445.50) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Highland Annex Parking Lot, CSP No. 18-047, Project No. 17.635.42, to Del Mar Contracting, Inc. (Maintenance Tax Notes Fund - $13,198.81) (Approval is needed to proceed with final payment for the project as per Board Policy)
Reports Public Hearing on the 2017-2018 Texas Academic Performance Report (TAPR) (The Texas Education Code [TEC], 39.306, requires each District's Board of Trustees to publish an annual report that includes the 2017-2018 Texas Academic Performance Report [TAPR])
Action Item Discuss and Take Appropriate Action to Select the Construction Procurement Delivery Method Providing the Best Value for Project: New Northeast Middle School, Project No. 17.619 and Authorize the Superintendent or Designee to Select and Publish Selection Criteria, Prepare a Request for Proposals, and Receive and Publicly Open Proposals (Approval required to proceed with the construction manager at-risk procurement delivery method)
B. Discuss and Take Appropriate Action on Resolution to Initiate the Process to Amend the District's Current Local Innovation Plan (To initiate the process to consider amending the District's current local innovation plan to explore the possibility of providing an alternative group health insurance plan for District employees) 8. Adjournment