Recognitions A. Presentation of April 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of April 2019 Volunteer of the Month (To promote and enhance community relations by recognizing Volunteers in Public Schools) C. Student Recognition for Participation in Technology Showcase (To promote and enhance community relations by recognizing students)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 5, 2019, Curriculum and Instruction Committee Meeting 2. April 12, 2019, Special Board of Trustees Meeting 3. April 12, 2019, Facilities Committee Meeting B. Approval of Budget Amendment to Request Funding for Instructional Resources and Personnel Related Costs (General Operating Fund - $39,092.00) (Amendment will provide adequate funding for District operations) C. Approval of Interlocal Agreement between El Paso Independent School District and Professional and Public Programs at The University of Texas at El Paso Utilizing Department of Defense Education Activity Cycle 8 Grant (Department of Defense Education Activity Cycle 8 Grant - $29,300.00) (To provide Elementary to High School Level Empowerment and Leadership Camps to EPISD Military Connected Students) D. Approval of First Extension of Memorandum of Understanding between El Paso Independent School District and El Paso Symphony Orchestra Association for Tocando Community Music Project (Local Funds - $3,000.00) (To allow for the continuation of the “Tocando” after-school community music project at Guillen Middle School with students from Hart and Aoy Elementary Schools) E. Ratification of New Tech Agreement between El Paso Independent School District and New Tech Network, Inc, to Implement the New Tech Model at Hart Elementary through TEA's 2017-2019 School Redesign Grant (TEA Redesign Grant Fund - $287,900.00) (To continue to partner with New Tech Network at Hart Elementary as part of Texas Education Agency 2017-2019 Redesign Grant) F. Approval of Resolution Authorizing an Extension and Amendment to the Existing Standby Bond Purchase Agreement Relating to the El Paso Independent School District Variable Rate Unlimited Tax School Building Bonds, Series 2004B and Resolving Other Matters Incident and Related Thereto (Debt Service Fund - $242,000 for a two-year period) (The Standby Bond Purchase Agreement is required for the District's Series 2004B variable rate debt) G. Approval of Certification of Instructional Materials and Expenditures for Proclamation 2019 State Instructional Materials in English Language Arts and Reading (ELAR) K-8, Spanish Language Arts and Reading (SLAR) K-5, Handwriting K-5 (English and Spanish), and Spelling 1-6 (Instructional Materials Allotment - $15,300,000.00) (The State Board of Education [SBOE] issued Proclamation 2019 which calls for the adoption and implementation of instructional materials in English Language Art and Reading K-8, Spanish Language Arts and Reading K-6, Handwriting K-5, and Spelling 1-6) H. Approval of Internal Audit Plan for 2019-2020 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor submit the riskbased Internal Audit Plan to Board of Trustees for review and approval) I. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) J. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) K. Approval of Third Quarter Financial and Travel Reports for Fiscal Year 2018-2019 (To inform the Board of the District's financial status at the end of the Third Quarter for Fiscal Year 2018- 2019) L. Approval of Final Payment for 2016 Bond Athletic Upgrades- Lighting, Project No. 17.631A, BuyBoard Purchasing Cooperative RFP #512-16, to Musco Sports Lighting, (2016 Bond Fund - $181,266.23) (Approval is needed to proceed with final payment for the project as per Board Policy) M. Approval of Construction Contract 2016 Bond Athletic Upgrades - 2019 Phase, Project No. 17.631E, Utilizing Region 19 Allied States Cooperative, RFP #18-7293, Job Order Contracting and Facilities Construction Services (Administration Recommendation: Hellas Construction, Inc.)(2016 Bond Fund - $5,699,300.00) (Approval required to provide new synthetic turfs and tracks at various high schools) N. Approval of Change Orders 1. Approval of Change Order No. 001 for Bradley Consolidating Fannin Elementary to be renamed Dr.Joseph E. Torres Elementary School, CSP No. 18-080, Project No. 17.612 to Aztec Contractors, Inc., and Approval of Allocation of $1,255,750.97 from the 2016 Bond Program Contingency Fund (To authorize the change order, in the amount of $1,255,750.97, for the kitchen renovation and expansion at Dr. Joseph E. Torres Elementary School and allocation of Bond Program Contingency Fund. ) 2. Approval of Change Order No. 004 for El Paso High School Addition and Renovations, CSP No. 18- 082, Project No. 17.625 to F.T. James Construction, Inc. (2016 Bond Funds - $257,851.00) (Approval is required for change orders above $50,000.00, this change order is associated with the change in structural design of the tennis courts) 3. Approval of Change Order No. 30 for Crockett Elementary School Renovations, CSP No. 18-052, Project No, 17.629, to Dantex General Contractors, Inc., for $200,603.59 and an Extension of 42 Calendar Days (2016 Bond Fund) (Approval of additional costs and contract time extension (42-days) is required due to modifications to the project) O. Purchases Requiring Board Approval 1. Approval of Amendment to Contract with Rio Grande Therapy Group for Speech Language Pathologist Services, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract RFP #15-7176, Consulting, Contracting, Staff Development & Related (Supplemental) (Budgeted Local and Federal Funds - $49,950.00) (To comply with Individuals with Disabilities Education Act [IDEA], students must receive services as stipulated in their Individual Education Plan [IEP]) 2. Approval of Expenditures for Commodity Food Processing Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,104,069.00) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 3. Approval to Purchase Annual Food and Supplies Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Administration Recommendation: Labatt Food Service) (Budgeted Federal Funds - $13,500,000.00) (Food and supplies are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Approval to Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #14-7065, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds- $3,000,000.00) (To purchase produce that is required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Approval to Purchase Custodial Products and Supplies, Utilizing Region 19 Education Service Center (ESC) Allied States Cooperative Contract RFP #15-7154, Custodial and Support Service Requirements and Related (Administration Recommendation: Di-Chem and Quality Technology, LLC dba ChemStation, Ecolab, Inc., Endemx, Brady Industries of Texas, International Safety & Medical Supply, Laun-Dry Supply Company, Inc., MasterServ, Inc., National Chemical Laboratories, Inc., Southwestern Mill Distributors, Inc., and Spectrum Paper Co., Inc.) (Budgeted Local Funds - $1,500,000.00) (To provide cleaning supplies at competitive pricing to support the educational process) 6. Approval to Purchase Academic Resources and Materials to Include Online Subscriptions, Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from Region One, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston- Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1Government Procurement Alliance (1GPA), and US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To continue providing various resources District-wide for purchases of academic resources that include online subscriptions, training, consulting, and staff development services on an as needed P. Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Board Policy DFAA (Local): Probationary Contracts, Suspension/Termination During Contract (Texas Association of School Boards [TASB] recommended as part of Update 107) 2. Board Policy DFBA (Local): Term Contracts, Suspension/Termination During Contract (Texas Association of School Boards [TASB] recommended as part of Update 107) 3. Board Policy DFCA (Local): Continuing Contracts, Suspension/Termination (Texas Association of School Boards [TASB] recommended as part of Update 107)
Report A. Report to the Board of Trustees on the Effect of Property Value Changes to State Funding (The property value discussion with the Board of Trustees is a new indicator for the FIRST ratings)
Public Meeting A. Public Meeting to Discuss the 2019-2020 District Budget (Texas Education Code Section 44.044 and Board Policy CE [Local] requires an open meeting to discuss the proposed budget)
Action Items A. Discuss and Take Appropriate Action on the Proposed 2019-2020 Employee Compensation Package Information provided will assist in setting the District’s compensation package
B. Discuss and Take Appropriate Action on the Proposed 2019-2020 General Fund, Debt Service and Food Service Budgets (As required by Board Policy CE [Local])
Report A. Report to the Board of Trustees on the Effect of Property Value Changes to State Funding (The property value discussion with the Board of Trustees is a new indicator for the FIRST ratings) 9. Adjournment
Apr 30, 2019 Board of Trustees
Recognitions A. Presentation of April 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of April 2019 Volunteer of the Month (To promote and enhance community relations by recognizing Volunteers in Public Schools) C. Student Recognition for Participation in Technology Showcase (To promote and enhance community relations by recognizing students)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 5, 2019, Curriculum and Instruction Committee Meeting 2. April 12, 2019, Special Board of Trustees Meeting 3. April 12, 2019, Facilities Committee Meeting B. Approval of Budget Amendment to Request Funding for Instructional Resources and Personnel Related Costs (General Operating Fund - $39,092.00) (Amendment will provide adequate funding for District operations) C. Approval of Interlocal Agreement between El Paso Independent School District and Professional and Public Programs at The University of Texas at El Paso Utilizing Department of Defense Education Activity Cycle 8 Grant (Department of Defense Education Activity Cycle 8 Grant - $29,300.00) (To provide Elementary to High School Level Empowerment and Leadership Camps to EPISD Military Connected Students) D. Approval of First Extension of Memorandum of Understanding between El Paso Independent School District and El Paso Symphony Orchestra Association for Tocando Community Music Project (Local Funds - $3,000.00) (To allow for the continuation of the “Tocando” after-school community music project at Guillen Middle School with students from Hart and Aoy Elementary Schools) E. Ratification of New Tech Agreement between El Paso Independent School District and New Tech Network, Inc, to Implement the New Tech Model at Hart Elementary through TEA's 2017-2019 School Redesign Grant (TEA Redesign Grant Fund - $287,900.00) (To continue to partner with New Tech Network at Hart Elementary as part of Texas Education Agency 2017-2019 Redesign Grant) F. Approval of Resolution Authorizing an Extension and Amendment to the Existing Standby Bond Purchase Agreement Relating to the El Paso Independent School District Variable Rate Unlimited Tax School Building Bonds, Series 2004B and Resolving Other Matters Incident and Related Thereto (Debt Service Fund - $242,000 for a two-year period) (The Standby Bond Purchase Agreement is required for the District's Series 2004B variable rate debt) G. Approval of Certification of Instructional Materials and Expenditures for Proclamation 2019 State Instructional Materials in English Language Arts and Reading (ELAR) K-8, Spanish Language Arts and Reading (SLAR) K-5, Handwriting K-5 (English and Spanish), and Spelling 1-6 (Instructional Materials Allotment - $15,300,000.00) (The State Board of Education [SBOE] issued Proclamation 2019 which calls for the adoption and implementation of instructional materials in English Language Art and Reading K-8, Spanish Language Arts and Reading K-6, Handwriting K-5, and Spelling 1-6) H. Approval of Internal Audit Plan for 2019-2020 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor submit the riskbased Internal Audit Plan to Board of Trustees for review and approval) I. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) J. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 2018-2019 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) K. Approval of Third Quarter Financial and Travel Reports for Fiscal Year 2018-2019 (To inform the Board of the District's financial status at the end of the Third Quarter for Fiscal Year 2018- 2019) L. Approval of Final Payment for 2016 Bond Athletic Upgrades- Lighting, Project No. 17.631A, BuyBoard Purchasing Cooperative RFP #512-16, to Musco Sports Lighting, (2016 Bond Fund - $181,266.23) (Approval is needed to proceed with final payment for the project as per Board Policy) M. Approval of Construction Contract 2016 Bond Athletic Upgrades - 2019 Phase, Project No. 17.631E, Utilizing Region 19 Allied States Cooperative, RFP #18-7293, Job Order Contracting and Facilities Construction Services (Administration Recommendation: Hellas Construction, Inc.)(2016 Bond Fund - $5,699,300.00) (Approval required to provide new synthetic turfs and tracks at various high schools) N. Approval of Change Orders 1. Approval of Change Order No. 001 for Bradley Consolidating Fannin Elementary to be renamed Dr.Joseph E. Torres Elementary School, CSP No. 18-080, Project No. 17.612 to Aztec Contractors, Inc., and Approval of Allocation of $1,255,750.97 from the 2016 Bond Program Contingency Fund (To authorize the change order, in the amount of $1,255,750.97, for the kitchen renovation and expansion at Dr. Joseph E. Torres Elementary School and allocation of Bond Program Contingency Fund. ) 2. Approval of Change Order No. 004 for El Paso High School Addition and Renovations, CSP No. 18- 082, Project No. 17.625 to F.T. James Construction, Inc. (2016 Bond Funds - $257,851.00) (Approval is required for change orders above $50,000.00, this change order is associated with the change in structural design of the tennis courts) 3. Approval of Change Order No. 30 for Crockett Elementary School Renovations, CSP No. 18-052, Project No, 17.629, to Dantex General Contractors, Inc., for $200,603.59 and an Extension of 42 Calendar Days (2016 Bond Fund) (Approval of additional costs and contract time extension (42-days) is required due to modifications to the project) O. Purchases Requiring Board Approval 1. Approval of Amendment to Contract with Rio Grande Therapy Group for Speech Language Pathologist Services, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract RFP #15-7176, Consulting, Contracting, Staff Development & Related (Supplemental) (Budgeted Local and Federal Funds - $49,950.00) (To comply with Individuals with Disabilities Education Act [IDEA], students must receive services as stipulated in their Individual Education Plan [IEP]) 2. Approval of Expenditures for Commodity Food Processing Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,104,069.00) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 3. Approval to Purchase Annual Food and Supplies Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Administration Recommendation: Labatt Food Service) (Budgeted Federal Funds - $13,500,000.00) (Food and supplies are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Approval to Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #14-7065, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds- $3,000,000.00) (To purchase produce that is required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Approval to Purchase Custodial Products and Supplies, Utilizing Region 19 Education Service Center (ESC) Allied States Cooperative Contract RFP #15-7154, Custodial and Support Service Requirements and Related (Administration Recommendation: Di-Chem and Quality Technology, LLC dba ChemStation, Ecolab, Inc., Endemx, Brady Industries of Texas, International Safety & Medical Supply, Laun-Dry Supply Company, Inc., MasterServ, Inc., National Chemical Laboratories, Inc., Southwestern Mill Distributors, Inc., and Spectrum Paper Co., Inc.) (Budgeted Local Funds - $1,500,000.00) (To provide cleaning supplies at competitive pricing to support the educational process) 6. Approval to Purchase Academic Resources and Materials to Include Online Subscriptions, Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from Region One, Region 2, Region 11, Region 16, Region 19 Allied States Cooperative, Region 20, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston- Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), National Joint Powers Alliance (NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1Government Procurement Alliance (1GPA), and US Communities (Budgeted Federal, State, Grants, and Local Funds - $4,000,000.00) (To continue providing various resources District-wide for purchases of academic resources that include online subscriptions, training, consulting, and staff development services on an as needed P. Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Board Policy DFAA (Local): Probationary Contracts, Suspension/Termination During Contract (Texas Association of School Boards [TASB] recommended as part of Update 107) 2. Board Policy DFBA (Local): Term Contracts, Suspension/Termination During Contract (Texas Association of School Boards [TASB] recommended as part of Update 107) 3. Board Policy DFCA (Local): Continuing Contracts, Suspension/Termination (Texas Association of School Boards [TASB] recommended as part of Update 107)
Report A. Report to the Board of Trustees on the Effect of Property Value Changes to State Funding (The property value discussion with the Board of Trustees is a new indicator for the FIRST ratings)
Public Meeting A. Public Meeting to Discuss the 2019-2020 District Budget (Texas Education Code Section 44.044 and Board Policy CE [Local] requires an open meeting to discuss the proposed budget)
Action Items A. Discuss and Take Appropriate Action on the Proposed 2019-2020 Employee Compensation Package Information provided will assist in setting the District’s compensation package
B. Discuss and Take Appropriate Action on the Proposed 2019-2020 General Fund, Debt Service and Food Service Budgets (As required by Board Policy CE [Local])
Report A. Report to the Board of Trustees on the Effect of Property Value Changes to State Funding (The property value discussion with the Board of Trustees is a new indicator for the FIRST ratings) 9. Adjournment