Recognitions A. Presentation of May 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Scholarship Recognition (Recognize students for their commitment to district outcome goals)
Order Canvassing Returns/Votes and Declaring Results of May 4, 2019, Board of Trustees Election (To comply with Texas Election Code Sections 67.002, 67.003, 67.004, and 67.016)
Oath of Office to Members of the Board of Trustees (To administer the Oath of Office to newly elected Trustees in Districts 2 and 7)
Discuss and Take Appropriate Action to Adopt Amendment to the District’s Current Local Innovation Plan as Approved by the District-wide Educational Improvement Council in Accordance with Texas Education Code 12A.007 (By adopting the proposed amendment to the District’s current Local Innovation Plan the District could possibly be exempt from the prohibition of providing alternative group health coverage in addition to TRS ActiveCare to its employees)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 5, 2019, Audit Committee Meeting 2. April 12, 2019, Special Board of Trustees Meeting (Budget Workshop) 3. April 30, 2019, Special Board of Trustees Meeting 4. April 30, 2019, Board of Trustees Meeting 5. May 2, 2019, Curriculum and Instruction Committee Meeting B. Order Calling Trustee Runoff Election for June 15, 2019 (Estimated $110,310.54 Local Funds) (To comply with Texas Election Code Sections 2.021 and 2.025) C. Adoption of Resolution in Support of the 2020 United States (U.S.) Census (To support efforts by the U.S. Census Bureau in conducting the 2020 Census) D. Approval of 2019-2020 Teachers of Critical Languages Program: Program Host School Agreement (To provide instruction in Mandarin to students) E. Approval of Memorandum of Understanding Between El Paso Independent School District (EPISD) and ABM Building Services, LLC (ABM) to Provide Two SMALLab Learning Environments (ABM will provide El Paso Independent School District [EPISD] with two SMALLab Learning environments [SMALLabs] at two different EPISD campuses, at no cost to the District) F. Approval of Hazardous Transportation Route Areas for 2019-2020 School Year (Budgeted Local Funds - $1,034,783.81) (Board Policy CNA [Local] requires the Board to approve hazardous areas in order to provide transportation service to students residing in designated hazardous areas) G. Approval of Penalty Fees Associated with Prevailing Wage Rate Violation for Hart Elementary School New Tech Classrooms, Project No. 19.01 (The Board shall determine whether good cause exist to believe the contractor failed to pay the District’s Prevailing Wage Rate) H. Approval of Change Order No. 1 for Donald Haskins PK-8 (Lincoln Middle School Consolidating Roberts and Bond Elementary) Addition and Renovations, CSP No. 19-002, Project No. 17.614 to Urban Associates, Inc. (2016 Bond Funds - $1,081,622.00) (Approval required to increase the construction contract award by 3%) I. Approval of Change Order No. 1 for Bobby Joe Hill PK8 (Terrace Hills Middle School Consolidating Collins Elementary), CSP No. 19-012, Project No. 17.617 to Arrow Building Corporation (2016 Bond Funds - $838,158.00) (Approval required to increase the construction contract award by 3%) J. Approval of Change Order No. 1 for Andress High School Addition and Renovations, CSP No. 18-079, Project No. 17.626 to Urban Associates, Inc. (2016 Bond Funds - $771,872.00) (Approval required to increase the construction contract award by 3%) K. Approval of Change Order No. 1 for Austin High School Addition and Renovations, CMAR No. 18-036, Project No. 17.622 to Arrow Building Corporation. (2016 Bond Funds $179,125.24) (Approval required to increase the construction contract award by $179,125.24) L. Approval of Change Order No. 2 for Districtwide Playground Improvements Group 3, RFP #17-063, Project No, 17.632D, to The Playwell Group, for a Credit of $92,706.55 (2016 Bond Fund) (Cost changes greater or equal to $50,000 of original contract value requires Board approval) M. Approval of Change Order No. 2 for El Paso High School Addition and Renovations, CSP No. 18-082, Project No. 17.625 to F.T. James Construction, Inc. (2016 Bond Funds - $213,449.00) (Approval required to increase the construction contract award by $213,449.00) N. Approval of Addendum No. 4 to Bond Program Management Services Contract, Project 17.510, to Jacobs Project Management Co., Extending Contract For One Year at No Cost (Approval required to proceed with Addendum No. 4 for Jacobs Project Management Co., to provide for an additional year, without additional costs extension) O. Approval of Construction Contract 1. New Addition and Renovations to MacArthur Intermediate School (General Douglas MacArthur PK-8), CSP No. 19-023, Project No. 17.615 (Administrative Recommendation: Lloyd Hamilton Construction, Inc.) (2016 Bond Funds - $14,251,844.00) (Approval required to proceed with the New Addition and Renovations to MacArthur Intermediate School [General Douglas MacArthur PK-8]) P. Approval of Final Payment for Construction Contracts 1. Approval of Final Payment for 2016 Bond Athletic Upgrades- 2018 Phase, Project No. 17.631D, Region 19 RFP #14-7041, to Hellas Construction, Inc., (2016 Bond Fund - $196,117.19) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Approval of Final Payment for Bowie High School Play Fields, Project No. 15.587, CSP 17-071, to Black Stallion Contractors, Inc. (2007 Bond Fund - $55,816.28) (Approval is needed to proceed with final payment for the project as per Board Policy) Q. Purchases Requiring Board Approval 1. Approval to Purchase TEKSbank, TEXGuide, and TEKS Resource System from Service Center (ESC) Region 19 (Administration Recommendation: ESC Region 19) (Budgeted State Funds - $536,378.00) (To provide a common language, structure, and process for curriculum development) 2. Award of Advanced Placement (AP) Resources, Materials and Related RFP #19-032 (Administrative Recommendation: Bedford, Freeman & Worth Publishing Group, LLC; Carolina Biological Supply Company; Cengage Learning, Inc.; McGraw-Hill School Education, LLC; Pearson Education, Inc.; The College Board) (Budgeted Instructional Material Allotment Funds - $6,000,000.00 for a two-year period) (Updated instructional material is needed for all College Board AP courses) 3. Approval to Purchase MyOn Subscriptions and Professional Development from Renaissance Learning, Inc. for Fiscal Year 2019-2020 Utilizing Region 19 Allied States Cooperative RFP No. 19-7321, Consulting, Contracted Services, Staff Development & Related (Supplement)(Budgeted Local Funds: $772,028.64)(Administration Recommendation: Renaissance Learning, Inc.) To improve students' reading fluency in Grades K-8
7. Reports A. School Health Advisory Council (SHAC) 2018-2019 Annual Report (According to Policy BDF [Legal], “The Board shall establish a local school health advisory council [SHAC] to assist the District in ensuring that local community values are reflected in the District’s health education instruction. In addition to its other duties, the council shall submit to the Board, at least annually, a written report) 8. Adjournment
May 14, 2019 Board of Trustees
Recognitions A. Presentation of May 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Scholarship Recognition (Recognize students for their commitment to district outcome goals)
Order Canvassing Returns/Votes and Declaring Results of May 4, 2019, Board of Trustees Election (To comply with Texas Election Code Sections 67.002, 67.003, 67.004, and 67.016)
Oath of Office to Members of the Board of Trustees (To administer the Oath of Office to newly elected Trustees in Districts 2 and 7)
Discuss and Take Appropriate Action to Adopt Amendment to the District’s Current Local Innovation Plan as Approved by the District-wide Educational Improvement Council in Accordance with Texas Education Code 12A.007 (By adopting the proposed amendment to the District’s current Local Innovation Plan the District could possibly be exempt from the prohibition of providing alternative group health coverage in addition to TRS ActiveCare to its employees)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 5, 2019, Audit Committee Meeting 2. April 12, 2019, Special Board of Trustees Meeting (Budget Workshop) 3. April 30, 2019, Special Board of Trustees Meeting 4. April 30, 2019, Board of Trustees Meeting 5. May 2, 2019, Curriculum and Instruction Committee Meeting B. Order Calling Trustee Runoff Election for June 15, 2019 (Estimated $110,310.54 Local Funds) (To comply with Texas Election Code Sections 2.021 and 2.025) C. Adoption of Resolution in Support of the 2020 United States (U.S.) Census (To support efforts by the U.S. Census Bureau in conducting the 2020 Census) D. Approval of 2019-2020 Teachers of Critical Languages Program: Program Host School Agreement (To provide instruction in Mandarin to students) E. Approval of Memorandum of Understanding Between El Paso Independent School District (EPISD) and ABM Building Services, LLC (ABM) to Provide Two SMALLab Learning Environments (ABM will provide El Paso Independent School District [EPISD] with two SMALLab Learning environments [SMALLabs] at two different EPISD campuses, at no cost to the District) F. Approval of Hazardous Transportation Route Areas for 2019-2020 School Year (Budgeted Local Funds - $1,034,783.81) (Board Policy CNA [Local] requires the Board to approve hazardous areas in order to provide transportation service to students residing in designated hazardous areas) G. Approval of Penalty Fees Associated with Prevailing Wage Rate Violation for Hart Elementary School New Tech Classrooms, Project No. 19.01 (The Board shall determine whether good cause exist to believe the contractor failed to pay the District’s Prevailing Wage Rate) H. Approval of Change Order No. 1 for Donald Haskins PK-8 (Lincoln Middle School Consolidating Roberts and Bond Elementary) Addition and Renovations, CSP No. 19-002, Project No. 17.614 to Urban Associates, Inc. (2016 Bond Funds - $1,081,622.00) (Approval required to increase the construction contract award by 3%) I. Approval of Change Order No. 1 for Bobby Joe Hill PK8 (Terrace Hills Middle School Consolidating Collins Elementary), CSP No. 19-012, Project No. 17.617 to Arrow Building Corporation (2016 Bond Funds - $838,158.00) (Approval required to increase the construction contract award by 3%) J. Approval of Change Order No. 1 for Andress High School Addition and Renovations, CSP No. 18-079, Project No. 17.626 to Urban Associates, Inc. (2016 Bond Funds - $771,872.00) (Approval required to increase the construction contract award by 3%) K. Approval of Change Order No. 1 for Austin High School Addition and Renovations, CMAR No. 18-036, Project No. 17.622 to Arrow Building Corporation. (2016 Bond Funds $179,125.24) (Approval required to increase the construction contract award by $179,125.24) L. Approval of Change Order No. 2 for Districtwide Playground Improvements Group 3, RFP #17-063, Project No, 17.632D, to The Playwell Group, for a Credit of $92,706.55 (2016 Bond Fund) (Cost changes greater or equal to $50,000 of original contract value requires Board approval) M. Approval of Change Order No. 2 for El Paso High School Addition and Renovations, CSP No. 18-082, Project No. 17.625 to F.T. James Construction, Inc. (2016 Bond Funds - $213,449.00) (Approval required to increase the construction contract award by $213,449.00) N. Approval of Addendum No. 4 to Bond Program Management Services Contract, Project 17.510, to Jacobs Project Management Co., Extending Contract For One Year at No Cost (Approval required to proceed with Addendum No. 4 for Jacobs Project Management Co., to provide for an additional year, without additional costs extension) O. Approval of Construction Contract 1. New Addition and Renovations to MacArthur Intermediate School (General Douglas MacArthur PK-8), CSP No. 19-023, Project No. 17.615 (Administrative Recommendation: Lloyd Hamilton Construction, Inc.) (2016 Bond Funds - $14,251,844.00) (Approval required to proceed with the New Addition and Renovations to MacArthur Intermediate School [General Douglas MacArthur PK-8]) P. Approval of Final Payment for Construction Contracts 1. Approval of Final Payment for 2016 Bond Athletic Upgrades- 2018 Phase, Project No. 17.631D, Region 19 RFP #14-7041, to Hellas Construction, Inc., (2016 Bond Fund - $196,117.19) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Approval of Final Payment for Bowie High School Play Fields, Project No. 15.587, CSP 17-071, to Black Stallion Contractors, Inc. (2007 Bond Fund - $55,816.28) (Approval is needed to proceed with final payment for the project as per Board Policy) Q. Purchases Requiring Board Approval 1. Approval to Purchase TEKSbank, TEXGuide, and TEKS Resource System from Service Center (ESC) Region 19 (Administration Recommendation: ESC Region 19) (Budgeted State Funds - $536,378.00) (To provide a common language, structure, and process for curriculum development) 2. Award of Advanced Placement (AP) Resources, Materials and Related RFP #19-032 (Administrative Recommendation: Bedford, Freeman & Worth Publishing Group, LLC; Carolina Biological Supply Company; Cengage Learning, Inc.; McGraw-Hill School Education, LLC; Pearson Education, Inc.; The College Board) (Budgeted Instructional Material Allotment Funds - $6,000,000.00 for a two-year period) (Updated instructional material is needed for all College Board AP courses) 3. Approval to Purchase MyOn Subscriptions and Professional Development from Renaissance Learning, Inc. for Fiscal Year 2019-2020 Utilizing Region 19 Allied States Cooperative RFP No. 19-7321, Consulting, Contracted Services, Staff Development & Related (Supplement)(Budgeted Local Funds: $772,028.64)(Administration Recommendation: Renaissance Learning, Inc.) To improve students' reading fluency in Grades K-8
7. Reports A. School Health Advisory Council (SHAC) 2018-2019 Annual Report (According to Policy BDF [Legal], “The Board shall establish a local school health advisory council [SHAC] to assist the District in ensuring that local community values are reflected in the District’s health education instruction. In addition to its other duties, the council shall submit to the Board, at least annually, a written report) 8. Adjournment