Recognitions A. September 2019 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of September 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Introduction of 20192020 Teachers of Critical Languages Program (To promote and enhance community relations by recognizing new programs)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 14, 2019, Special Board of Trustees Meeting 2. August 14, 2019, Policy Committee Meeting 3. August 20, 2019, Special Board of Trustees Meeting 4. August 20, 2019, Board of Trustees Meeting 5. August 29, 2019, Special Board of Trustees Meeting 6. August 29, 2019, Finance and Administration Committee Meeting 7. August 29, 2019, Facilities Committee Meeting 8. September 12, 2019, Curriculum & Instruction Committee Meeting 9. September 12, 2019, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment for Funding Capital Project Costs for 20192020 School Year (Restricted Fund Balance $ 1,423,191.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Approval of Appointment to 2016 Bond Oversight Committee (Appointment of Angelica S. Bharat, P.E. to the Citizens' Bond Advisory Committee would fill a a current vacancy) D. 20182019 Internal Audit Annual Report (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) F. Approval of Revisions to 20192020 Extra Performance Pay/Instructional Stipends (To provide compensation for EPISD employees) G. Authorization for Additional Human Resources Administrators to Sign Teacher Service Records (The Board of Trustees must officially authorize personnel to sign Teacher Service Records) I. Approval of OutofState and InState Full Day PreKindergarten Monthly Tuition Rates for 20192020 School Year (To approve tuition charges for OutofDistrict and InDistrict for Full Day PreK program) J. Approval of 20192020 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the November 2019 Uniform Election, the March 2020 Primary Election, the May 2020 Primary Runoff Election, and the November 2020 General Election) K. Approval of Memorandum of Agreement from Corporation for National and Community Service AmeriCorps VISTA Program (with a District Cost Share of $24,624.00 Local Budgeted Funds) (The Memorandum of Agreement provides for VISTA members to support the implementation of the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle and Bowie High Schools) L. Approval of Memorandum of Agreement Between Boys and Girls Club of El Paso and El Paso Independent School District through 21st Century Community Learning Centers, Cycle 10, Year 2 Grant (To provide after school academic enrichment activities to students) M. Approval of Interlocal Agreement with Local Entity Responsible for Managing Publicly Funded Preschool Programs Between El Paso ISD and ESC 19 Head Start 20182020 for Birth to Four Early Education Program (To coordinate a comprehensive system of activities, policies, and procedures among the named parties which guide and support their delivery of services to children and their families) N. Approval of Memorandum of Agreement Between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) for Emergency Medical Technician (EMT) Program at Center for Career and Technology Education (CCTE) (Budgeted CTE Local Funds $ 17,123.81) (This joint agreement enables El Paso Independent School District [EPISD] students enrolled in the Emergency Medical Technician [EMT] Program at the Center for Career and Technology Education [CCTE] to receive handson experiences in the EMT field through ambulance rotations and practical skill applications) O. Approval of Notice of Grant Award from City of El Paso 44th Year (FY 20182019) Community Development Block Grant (CDBG) Program for Gene Roddenberry Planetarium (City of El Paso $ 951,102 with a Cost Match of $208,778 Local Budgeted Funds) (To relocate and redevelop the Gene Roddenberry Planetarium to the Crosby Elementary School Multipurpose Center) Q. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit (Introduction to Aerospace and Aviation and Introduction to Unmanned Aerial Vehicle) (Approval of these CTE Stateapproved innovative courses for state elective credit enables students enrolled in the Drone program at the Center for Career and Technology Education [CCTE] to follow more specific essential knowledge and skills and practical skill applications within the industry) R. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 20192020 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) S. Review of the Annual Investment Report and Adoption of the Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local]) T. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians of District Investments (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) U. Award of Richardson Gym Hardwood Floor Replacement, Project No. 19.652A, to Stout Hardwood Floor Company, Inc., Utilizing Region 19 Allied States Cooperative, RFP #157186, Furnishing Solutions and Related Items (Operating Fund $ 143,716.16) (Approval required for the replacement of the gym flooring at Richardson Middle School) V. Approval of El Paso Electric Service Agreement for Jefferson High School, 4700 Alameda, El Paso, Texas, Project No. 17.624, and Delegate Service Agreement Execution Authority to Superintendent or Designee (Approval of the El Paso Electric Service Agreement will allow for underground extensions for electrical service in support of the 2016 Bond construction) W. Approval of El Paso Electric Service Agreements and Overhead/Underground Easements (DT044692/ DT044696/DT046521) for Coronado High School, 100 Champions Place, El Paso, Texas, Project No. 17.627, and Delegate Service Agreement Execution Authority to Superintendent or Designee (2016 Bond Fund$ 218,044.64) (Approval of the El Paso Electric Service Agreements and easements will allow for overhead and underground extensions for electrical service in support of the 2016 Bond construction) Z. Purchases Requiring Board Approval 1. Approval of Expenditures to Con Mi Madre Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #177240 (Budgeted State Compensatory Education Funds $ 198,830.00) (Provide holistic education and social support services for students and their mothers to increase parent engagement) 2. Approval to Purchase Software Licenses, Support Services Agreement, and Maintenance from Frontline Technologies Group, LLC, dba Frontline Education, Utilizing Interlocal Cooperative Agreement with Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #177247 (Budgeted Local Funds $ 777,476.64) (This purchase is for annual maintenance and support, including software upgrades and technical support, on all TEAMS Student and Business systems, including disaster recovery) 3. Approval of Expenditures to Apple, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract #DIRTSO3789 (Budgeted Federal, State, Local, Bond, and Grant Funds $ 3,500,000.00) (To support District resources using Apple platform and products) AA. Approval of Final Payment for Construction Contract 1. Approval of Final Payment for Coronado High School Additions and Renovations – Package I, CSP No. 18055, Project No. 17.627, to AO General Contractor, Inc. (2016 Bond Fund $ 97,983.65) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of 20202021 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget)
Approval of Annual Maximum Class Size Exception Waivers for the 20192010 School Year from the Texas Education Agency (The El Paso Independent School District is required to submit a class size waiver if any class for grades Kindergarten through Four (4) exceeds the allowable class size limit of 22 students per class [22:1])
Approval of Interlocal Agreement Between El Paso Independent School District and University of Texas at El Paso for UniversitySchool Partnership for Renewal of Educator Preparation (US PREP) (To provide a teacher preparation program that creates classroomready teachers, advanced learning, and innovation through technical support, designbased research and transparent use of data)
X. Approval of Additional Compensation for Professional Architectural Services for Burges High School, RFQ 17042, Project No. 17.623, to Moore Nordell Kroeger Architects, Inc. (MNK Architects) (2016 Bond Funds $ 369,443.54) (Board Policy CV (Local) requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) Y. Approval of Additional Compensation for Professional Architectural Services for Coronado High School, RFQ No. 17042, Project No. 17.627 to Parkhill Smith & Cooper, Inc. (PSC Architects) (2016 Bond Funds $ 155,532.00) (Board Policy CV (Local) requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval)
Action Items Discuss and Take Appropriate Action on Construction Manager at Risk Contract for the Captain Gabriel L. Navarrete Middle School, Project No. 17.619, CMAR 19053, with Dantex General Contractors, Inc. (Approval of the Construction Manager at Risk Contract with Dantex General Contractors, Inc., for the Captain Gabriel L. Navarrete Middle School Project.)
Discuss and Take Appropriate Action as to Additional Funding from 2016 Bond Program Contingency for New Morehead Middle School and Renovations to Existing Johnson Elementary School ReBid (Charles Q. Murphree PK8), CSP No. 19048 Project No. 17.616 (2016 Bond Funds $ 1,153,894.00) (Approval of the allocation of funds from the program contingency requires approval)
Discuss and Take Appropriate Action on Loan of Letter and Medallion Marking the Chamizal Agreement from President Lyndon Baines Johnson Dated November 13, 1967 (To effectuate loan of District property to Chamizal National Memorial for Public Display)
Discuss and Take Appropriate Action on Appointment of Trustees to External Committees: 1) El Paso Education Foundation and 2) El Paso Central Appraisal District (To ensure District representation on external committees)
Discuss and Take Appropriate Action on Establishing a Board Public Relations Committee (For the Board to discuss and take appropriate action on establishing a Public Relations Committee)
6F. Discuss and Take Appropriate Action on Implementing Invocation/Moment of Silence at Regular Board Meetings (To consider the implementation of invocation/moment of silence at the beginning of regular Board Meetings) 7. Adjournment
Sep 17, 2019 Board of Trustees
Recognitions A. September 2019 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of September 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) C. Introduction of 20192020 Teachers of Critical Languages Program (To promote and enhance community relations by recognizing new programs)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 14, 2019, Special Board of Trustees Meeting 2. August 14, 2019, Policy Committee Meeting 3. August 20, 2019, Special Board of Trustees Meeting 4. August 20, 2019, Board of Trustees Meeting 5. August 29, 2019, Special Board of Trustees Meeting 6. August 29, 2019, Finance and Administration Committee Meeting 7. August 29, 2019, Facilities Committee Meeting 8. September 12, 2019, Curriculum & Instruction Committee Meeting 9. September 12, 2019, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment for Funding Capital Project Costs for 20192020 School Year (Restricted Fund Balance $ 1,423,191.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Approval of Appointment to 2016 Bond Oversight Committee (Appointment of Angelica S. Bharat, P.E. to the Citizens' Bond Advisory Committee would fill a a current vacancy) D. 20182019 Internal Audit Annual Report (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) F. Approval of Revisions to 20192020 Extra Performance Pay/Instructional Stipends (To provide compensation for EPISD employees) G. Authorization for Additional Human Resources Administrators to Sign Teacher Service Records (The Board of Trustees must officially authorize personnel to sign Teacher Service Records) I. Approval of OutofState and InState Full Day PreKindergarten Monthly Tuition Rates for 20192020 School Year (To approve tuition charges for OutofDistrict and InDistrict for Full Day PreK program) J. Approval of 20192020 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the November 2019 Uniform Election, the March 2020 Primary Election, the May 2020 Primary Runoff Election, and the November 2020 General Election) K. Approval of Memorandum of Agreement from Corporation for National and Community Service AmeriCorps VISTA Program (with a District Cost Share of $24,624.00 Local Budgeted Funds) (The Memorandum of Agreement provides for VISTA members to support the implementation of the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle and Bowie High Schools) L. Approval of Memorandum of Agreement Between Boys and Girls Club of El Paso and El Paso Independent School District through 21st Century Community Learning Centers, Cycle 10, Year 2 Grant (To provide after school academic enrichment activities to students) M. Approval of Interlocal Agreement with Local Entity Responsible for Managing Publicly Funded Preschool Programs Between El Paso ISD and ESC 19 Head Start 20182020 for Birth to Four Early Education Program (To coordinate a comprehensive system of activities, policies, and procedures among the named parties which guide and support their delivery of services to children and their families) N. Approval of Memorandum of Agreement Between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) for Emergency Medical Technician (EMT) Program at Center for Career and Technology Education (CCTE) (Budgeted CTE Local Funds $ 17,123.81) (This joint agreement enables El Paso Independent School District [EPISD] students enrolled in the Emergency Medical Technician [EMT] Program at the Center for Career and Technology Education [CCTE] to receive handson experiences in the EMT field through ambulance rotations and practical skill applications) O. Approval of Notice of Grant Award from City of El Paso 44th Year (FY 20182019) Community Development Block Grant (CDBG) Program for Gene Roddenberry Planetarium (City of El Paso $ 951,102 with a Cost Match of $208,778 Local Budgeted Funds) (To relocate and redevelop the Gene Roddenberry Planetarium to the Crosby Elementary School Multipurpose Center) Q. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit (Introduction to Aerospace and Aviation and Introduction to Unmanned Aerial Vehicle) (Approval of these CTE Stateapproved innovative courses for state elective credit enables students enrolled in the Drone program at the Center for Career and Technology Education [CCTE] to follow more specific essential knowledge and skills and practical skill applications within the industry) R. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 20192020 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) S. Review of the Annual Investment Report and Adoption of the Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local]) T. Approval of Authorized Sellers of Investments, Providers of Investment Officer Training, and Authorized Third Party Custodians of District Investments (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) U. Award of Richardson Gym Hardwood Floor Replacement, Project No. 19.652A, to Stout Hardwood Floor Company, Inc., Utilizing Region 19 Allied States Cooperative, RFP #157186, Furnishing Solutions and Related Items (Operating Fund $ 143,716.16) (Approval required for the replacement of the gym flooring at Richardson Middle School) V. Approval of El Paso Electric Service Agreement for Jefferson High School, 4700 Alameda, El Paso, Texas, Project No. 17.624, and Delegate Service Agreement Execution Authority to Superintendent or Designee (Approval of the El Paso Electric Service Agreement will allow for underground extensions for electrical service in support of the 2016 Bond construction) W. Approval of El Paso Electric Service Agreements and Overhead/Underground Easements (DT044692/ DT044696/DT046521) for Coronado High School, 100 Champions Place, El Paso, Texas, Project No. 17.627, and Delegate Service Agreement Execution Authority to Superintendent or Designee (2016 Bond Fund$ 218,044.64) (Approval of the El Paso Electric Service Agreements and easements will allow for overhead and underground extensions for electrical service in support of the 2016 Bond construction) Z. Purchases Requiring Board Approval 1. Approval of Expenditures to Con Mi Madre Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #177240 (Budgeted State Compensatory Education Funds $ 198,830.00) (Provide holistic education and social support services for students and their mothers to increase parent engagement) 2. Approval to Purchase Software Licenses, Support Services Agreement, and Maintenance from Frontline Technologies Group, LLC, dba Frontline Education, Utilizing Interlocal Cooperative Agreement with Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #177247 (Budgeted Local Funds $ 777,476.64) (This purchase is for annual maintenance and support, including software upgrades and technical support, on all TEAMS Student and Business systems, including disaster recovery) 3. Approval of Expenditures to Apple, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract #DIRTSO3789 (Budgeted Federal, State, Local, Bond, and Grant Funds $ 3,500,000.00) (To support District resources using Apple platform and products) AA. Approval of Final Payment for Construction Contract 1. Approval of Final Payment for Coronado High School Additions and Renovations – Package I, CSP No. 18055, Project No. 17.627, to AO General Contractor, Inc. (2016 Bond Fund $ 97,983.65) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of 20202021 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget)
Approval of Annual Maximum Class Size Exception Waivers for the 20192010 School Year from the Texas Education Agency (The El Paso Independent School District is required to submit a class size waiver if any class for grades Kindergarten through Four (4) exceeds the allowable class size limit of 22 students per class [22:1])
Approval of Interlocal Agreement Between El Paso Independent School District and University of Texas at El Paso for UniversitySchool Partnership for Renewal of Educator Preparation (US PREP) (To provide a teacher preparation program that creates classroomready teachers, advanced learning, and innovation through technical support, designbased research and transparent use of data)
X. Approval of Additional Compensation for Professional Architectural Services for Burges High School, RFQ 17042, Project No. 17.623, to Moore Nordell Kroeger Architects, Inc. (MNK Architects) (2016 Bond Funds $ 369,443.54) (Board Policy CV (Local) requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) Y. Approval of Additional Compensation for Professional Architectural Services for Coronado High School, RFQ No. 17042, Project No. 17.627 to Parkhill Smith & Cooper, Inc. (PSC Architects) (2016 Bond Funds $ 155,532.00) (Board Policy CV (Local) requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval)
Action Items Discuss and Take Appropriate Action on Construction Manager at Risk Contract for the Captain Gabriel L. Navarrete Middle School, Project No. 17.619, CMAR 19053, with Dantex General Contractors, Inc. (Approval of the Construction Manager at Risk Contract with Dantex General Contractors, Inc., for the Captain Gabriel L. Navarrete Middle School Project.)
Discuss and Take Appropriate Action as to Additional Funding from 2016 Bond Program Contingency for New Morehead Middle School and Renovations to Existing Johnson Elementary School ReBid (Charles Q. Murphree PK8), CSP No. 19048 Project No. 17.616 (2016 Bond Funds $ 1,153,894.00) (Approval of the allocation of funds from the program contingency requires approval)
Discuss and Take Appropriate Action on Loan of Letter and Medallion Marking the Chamizal Agreement from President Lyndon Baines Johnson Dated November 13, 1967 (To effectuate loan of District property to Chamizal National Memorial for Public Display)
Discuss and Take Appropriate Action on Appointment of Trustees to External Committees: 1) El Paso Education Foundation and 2) El Paso Central Appraisal District (To ensure District representation on external committees)
Discuss and Take Appropriate Action on Establishing a Board Public Relations Committee (For the Board to discuss and take appropriate action on establishing a Public Relations Committee)
6F. Discuss and Take Appropriate Action on Implementing Invocation/Moment of Silence at Regular Board Meetings (To consider the implementation of invocation/moment of silence at the beginning of regular Board Meetings) 7. Adjournment