Recognitions A. October 2019 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of October 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 29, 2019, Internal Audit Committee Meeting 2. September 17, 2019, Special Board of Trustees Meeting 3. September 17, 2019, Board of Trustees Meeting 4. October 3, 2019, Curriculum & Instruction Committee Meeting 5. October 4, 2019, Finance & Administration Committee Meeting 6. October 4, 2019, Facilities Committee Meeting B. Possible Rescheduling of March 17, 2020, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of March 17, 2020, to March 24, 2020, is needed due to scheduling conflicts) C. Approval of Appointments to 2016 Citizens Bond Advisory Committee (CBAC) (Appointment of Ms. Alexsandra Rose Annello and Mr. Keny Michael Apodaca would fill two current vacancies) D. Approval of 20192020 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and DecisionMaking Process, requires that the Board annually approve Campus and District performance objectives) E. Approval of Revisions to 20192020 Extra Performance Pay/Instructional Stipends (Provide compensation to EPISD employees) G. Approval of Proposed Revisions to 20192020 Internal Audit Plan (To communicate to the Board for review and approval proposed revisions to the 20192020 Audit Plan, in accordance with Board Policy CFC [Exhibit]) H. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) I. Facilities and Construction Quarterly Reports to Board of Trustees [To provide the Board of Trustees a quarterly reporting on the approved change orders and contracted professional services, in accordance with Policy CV(Local)] J. Approval of eCivis Grants Network User Agreement and Grants Research Network Service Application (To gain access to eCivis Grants Search Network to research grant opportunities that benefit and further the objectives of the District) K. Approval of Budget Amendment to Request Funding for Personnel Related Costs, Professional Development Services, Supplies and Materials (General Operating Fund $ 16,905.00) (Amendment will provide adequate funding for District operations) L. Approval of Affiliation Agreement between El Paso Independent School District (EPISD) and El Paso County Hospital District, D/B/A University Medical Center of El Paso (UMC) (This affiliation agreement enables students enrolled in Career and Technical Education [CTE] Health Science Technology [HST] programs to complete required clinical experiences in patientcentered practical experiences at University Medical Center of El Paso) M. Approval of Internship Affiliation Agreement between El Paso Independent School District and Iowa State University of Science and Technology (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide highquality learning experiences for University’s dietetic interns) N. Approval of Internship Affiliation Agreement between El Paso Independent School District and University of Northern Colorado College of Natural and Health Sciences (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide high quality learning experiences for University’s dietetic interns) O. Approval of Internship Affiliation Agreement between El Paso Independent School District and the Regents of New Mexico State University Department of Human Nutrition and Dietetic Sciences (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide highquality learning experiences for University’s dietetic interns) P. Approval of Interlocal Purchasing Cooperative Agreement between El Paso Independent School District and Sourcewell (The District will be expanding eligibility to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with Sourcewell) Q. Approval of Master Intergovernmental Cooperative Purchasing Agreement between El Paso Independent School District and OMNIA Partners (The District will be expanding eligibility to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with OMNIA Partners) R. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 20192020 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) S. Approval of Contract between Ysleta Independent School District (Acting as Grant Recipient and Fiscal Agent for the Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider for the Far West Adult Education Consortium) Through the Texas Workforce Commission Adult Educational and Literacy Grant ($897,737.00 Adult Education and Literacy Grant) (To act as service provider for the Far West Adult Education Consortium) U. Approval of ASUS Fort Bliss Water Services Company (ASUS) Service Agreement to Cut, Cap, and Reconnect Existing Water System to Allow for Construction of Captain Gabriel Navarrete on Fort Bliss Property, Project No. 17.619 (2016 Bond Funds $ 204,205.15) (Approval of the agreement will allow ASUS to cut, cap, and reconnect the existing water facilities to allow for 2016 Bond construction) V. Approval of El Paso Electric Service (EPE) Underground Easement (Work Request No. DT045681) for Irvin High School, 9465 Roanoke, El Paso, Texas, Project No. 17.628, and Delegate Service Agreement Execution Authority to Superintendent or Designee (Approval of the easement will allow provisions for electrical service in support of the 2016 Bond construction) W. Approval of El Paso Electric Underground Service Agreements (Service #2 and #3) for William H. Burges High School, 7800 Edgemere Boulevard, El Paso, Texas, Project No. 17.623, and Delegate Service Agreement Execution Authority to Superintendent or Designee (2016 Bond Fund $ 51,654.42) (Approval of the agreements will allow provisions for electrical service in support of the 2016 Bond construction) X. Approval of Twenty Foot NonExclusive Temporary Construction Easement Agreement for Constructing, Installing, Operating, Maintaining and Replacing of Temporary Fence and Construction of Perimeter Rock Wall, and Relocation of Irrigation BackFlow Preventer, to the City of El Paso on a Portion of Tract 5 (n/k/a 5B1), Ascarate Addition Block 2, an Addition to the City of El Paso, El Paso County, Texas (Approval of the Temporary Construction Easement Agreement will allow for the safe separation of the proposed water park construction zone from the abutting Coach Wally Hartley School 2016 Bond Project, and relocation of EPISD’s infrastructure at the City of El Paso’s expense) AC. Approval of Professional Services Contract Over $100,000 – 2016 Bond Athletic Upgrades 2020 Phase, RFQ No. 18077, Project No. 17.631F.02 (Administrative Recommendation: Quantum Engineering Consultants, Inc.) (2016 Bond Fund $ 219,345.00) (Approval is needed to proceed with the design of the project) AD. Purchases Requiring Board Approval 1. Approval of Delegation of Assignment from Baron Irrigation Supply to Winsupply S El Paso TX Co. Under RFP #17016 (To continue to provide Buildings and Grounds Supplies Catalog Discount awarded through RFP #17016) 2. Approval of Delegation of Assignment from HDG Enterprise, Inc., DBA Airworks Service Co., to El Paso J.A.G., Inc., DBA Barrett Airworks Service Co., Under CSP #17005, Job Order Contracts for Minor Construction Trades & Services (To continue to provide minor construction, trades and services to fulfill the purchase requests from the Maintenance, Food & Nutrition Services, Transportation, Facilities & Operations Departments) 3. Award of Beverage and Snack Vending Machine Services RFP #19027 (Administration Recommendation for Beverages: Coca Cola Southwest Beverages, LLC) (Administration Recommendation for Snacks: El Paso Snax Co., Borderland Snacks, LLC) (To provide the District with Beverage and Snack Vending Machine Services throughout the District, and ensure that all vendors abide by the United States Department of Agriculture (USDA) Smart Snack guidelines established for meals, or for foods and beverages sold directly or indirectly to students) 4. Approval of Expenditures for Temporary Personnel Services, Utilizing Education Service Center (ESC) Region 19 RFP #177266 (Budgeted Local and Federal Funds $ 400,000.00) (To hire temporary personnel services as needed in support of day today District operations) 5. Approval of Expenditures to El Paso Child Guidance Center Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #177218, Consulting, Contracting, Staff Development & Related (Supplemental) (Budgeted Grant Funds $ 35,000.00) (To continue to provide counsel or led peer group support to EPISD Military Connected Students in support of their social emotional well being)
Approval of the Revised 20202021 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget)
Approval of Interlocal Joint Use Agreement with the City of El Paso for Portion of Memorial Park to Upgrade Existing Field to University Interscholastic League (UIL) Softball Field for Austin High School, and Accept the City of El Paso's Contribution of $160,000.00 (Approval of the Interlocal Agreement will allow for efficiencies by utilizing an existing field, and creating a UIL softball field for EPISD’s use)
y. Approval of Additional Compensation for Professional Architectural Services for Andress High School, RFQ No. 17042, Project No. 17.626, to ERO Architects, (2016 Bond Funds $ 338,178.91) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) Z. Approval of Additional Compensation for Professional Architectural Services for Don Haskins PK8, RFQ No. 17042, Project No. 17.614, to GA Architecture, Inc. (2016 Bond Funds $ 110,454.83) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) AA. Approval of Additional Compensation for Professional Architectural Services for Hughey/Ross PK8, RFQ No. 17042, Project No. 17.620, to WDA/GreerStafford Joint Venture (2016 Bond Funds $ 125,000.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) AB. Approval of Additional Compensation for Professional Architectural Services for General Douglas MacArthur PK8, RFQ No. 17042, Project No. 17.615, to Mijares Mora Architects, Inc. (2016 Bond Funds $132,532.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval)
Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) Adoption of Board Policy ELA (Local): Campus or Program Charters, Partnership Charters (To adopt Board Policy ELA [Local], which would allow the District to authorize partnerships with eligible entities/organizations to provide innovative schooling options for students)
7. Reports A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Subchapter AA, Commissioner's Rules Concerning Financial Accounting Rating System) 8. Adjournment
Oct 15, 2019 Board of Trustees
Recognitions A. October 2019 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education) B. Presentation of October 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 29, 2019, Internal Audit Committee Meeting 2. September 17, 2019, Special Board of Trustees Meeting 3. September 17, 2019, Board of Trustees Meeting 4. October 3, 2019, Curriculum & Instruction Committee Meeting 5. October 4, 2019, Finance & Administration Committee Meeting 6. October 4, 2019, Facilities Committee Meeting B. Possible Rescheduling of March 17, 2020, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of March 17, 2020, to March 24, 2020, is needed due to scheduling conflicts) C. Approval of Appointments to 2016 Citizens Bond Advisory Committee (CBAC) (Appointment of Ms. Alexsandra Rose Annello and Mr. Keny Michael Apodaca would fill two current vacancies) D. Approval of 20192020 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and DecisionMaking Process, requires that the Board annually approve Campus and District performance objectives) E. Approval of Revisions to 20192020 Extra Performance Pay/Instructional Stipends (Provide compensation to EPISD employees) G. Approval of Proposed Revisions to 20192020 Internal Audit Plan (To communicate to the Board for review and approval proposed revisions to the 20192020 Audit Plan, in accordance with Board Policy CFC [Exhibit]) H. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) I. Facilities and Construction Quarterly Reports to Board of Trustees [To provide the Board of Trustees a quarterly reporting on the approved change orders and contracted professional services, in accordance with Policy CV(Local)] J. Approval of eCivis Grants Network User Agreement and Grants Research Network Service Application (To gain access to eCivis Grants Search Network to research grant opportunities that benefit and further the objectives of the District) K. Approval of Budget Amendment to Request Funding for Personnel Related Costs, Professional Development Services, Supplies and Materials (General Operating Fund $ 16,905.00) (Amendment will provide adequate funding for District operations) L. Approval of Affiliation Agreement between El Paso Independent School District (EPISD) and El Paso County Hospital District, D/B/A University Medical Center of El Paso (UMC) (This affiliation agreement enables students enrolled in Career and Technical Education [CTE] Health Science Technology [HST] programs to complete required clinical experiences in patientcentered practical experiences at University Medical Center of El Paso) M. Approval of Internship Affiliation Agreement between El Paso Independent School District and Iowa State University of Science and Technology (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide highquality learning experiences for University’s dietetic interns) N. Approval of Internship Affiliation Agreement between El Paso Independent School District and University of Northern Colorado College of Natural and Health Sciences (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide high quality learning experiences for University’s dietetic interns) O. Approval of Internship Affiliation Agreement between El Paso Independent School District and the Regents of New Mexico State University Department of Human Nutrition and Dietetic Sciences (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide highquality learning experiences for University’s dietetic interns) P. Approval of Interlocal Purchasing Cooperative Agreement between El Paso Independent School District and Sourcewell (The District will be expanding eligibility to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with Sourcewell) Q. Approval of Master Intergovernmental Cooperative Purchasing Agreement between El Paso Independent School District and OMNIA Partners (The District will be expanding eligibility to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with OMNIA Partners) R. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosures of Interest in a Business Entity Affidavits for 20192020 (To maintain compliance with District Policy DBD [Local] that requires disclosures be presented to the Board for approval) S. Approval of Contract between Ysleta Independent School District (Acting as Grant Recipient and Fiscal Agent for the Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider for the Far West Adult Education Consortium) Through the Texas Workforce Commission Adult Educational and Literacy Grant ($897,737.00 Adult Education and Literacy Grant) (To act as service provider for the Far West Adult Education Consortium) U. Approval of ASUS Fort Bliss Water Services Company (ASUS) Service Agreement to Cut, Cap, and Reconnect Existing Water System to Allow for Construction of Captain Gabriel Navarrete on Fort Bliss Property, Project No. 17.619 (2016 Bond Funds $ 204,205.15) (Approval of the agreement will allow ASUS to cut, cap, and reconnect the existing water facilities to allow for 2016 Bond construction) V. Approval of El Paso Electric Service (EPE) Underground Easement (Work Request No. DT045681) for Irvin High School, 9465 Roanoke, El Paso, Texas, Project No. 17.628, and Delegate Service Agreement Execution Authority to Superintendent or Designee (Approval of the easement will allow provisions for electrical service in support of the 2016 Bond construction) W. Approval of El Paso Electric Underground Service Agreements (Service #2 and #3) for William H. Burges High School, 7800 Edgemere Boulevard, El Paso, Texas, Project No. 17.623, and Delegate Service Agreement Execution Authority to Superintendent or Designee (2016 Bond Fund $ 51,654.42) (Approval of the agreements will allow provisions for electrical service in support of the 2016 Bond construction) X. Approval of Twenty Foot NonExclusive Temporary Construction Easement Agreement for Constructing, Installing, Operating, Maintaining and Replacing of Temporary Fence and Construction of Perimeter Rock Wall, and Relocation of Irrigation BackFlow Preventer, to the City of El Paso on a Portion of Tract 5 (n/k/a 5B1), Ascarate Addition Block 2, an Addition to the City of El Paso, El Paso County, Texas (Approval of the Temporary Construction Easement Agreement will allow for the safe separation of the proposed water park construction zone from the abutting Coach Wally Hartley School 2016 Bond Project, and relocation of EPISD’s infrastructure at the City of El Paso’s expense) AC. Approval of Professional Services Contract Over $100,000 – 2016 Bond Athletic Upgrades 2020 Phase, RFQ No. 18077, Project No. 17.631F.02 (Administrative Recommendation: Quantum Engineering Consultants, Inc.) (2016 Bond Fund $ 219,345.00) (Approval is needed to proceed with the design of the project) AD. Purchases Requiring Board Approval 1. Approval of Delegation of Assignment from Baron Irrigation Supply to Winsupply S El Paso TX Co. Under RFP #17016 (To continue to provide Buildings and Grounds Supplies Catalog Discount awarded through RFP #17016) 2. Approval of Delegation of Assignment from HDG Enterprise, Inc., DBA Airworks Service Co., to El Paso J.A.G., Inc., DBA Barrett Airworks Service Co., Under CSP #17005, Job Order Contracts for Minor Construction Trades & Services (To continue to provide minor construction, trades and services to fulfill the purchase requests from the Maintenance, Food & Nutrition Services, Transportation, Facilities & Operations Departments) 3. Award of Beverage and Snack Vending Machine Services RFP #19027 (Administration Recommendation for Beverages: Coca Cola Southwest Beverages, LLC) (Administration Recommendation for Snacks: El Paso Snax Co., Borderland Snacks, LLC) (To provide the District with Beverage and Snack Vending Machine Services throughout the District, and ensure that all vendors abide by the United States Department of Agriculture (USDA) Smart Snack guidelines established for meals, or for foods and beverages sold directly or indirectly to students) 4. Approval of Expenditures for Temporary Personnel Services, Utilizing Education Service Center (ESC) Region 19 RFP #177266 (Budgeted Local and Federal Funds $ 400,000.00) (To hire temporary personnel services as needed in support of day today District operations) 5. Approval of Expenditures to El Paso Child Guidance Center Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #177218, Consulting, Contracting, Staff Development & Related (Supplemental) (Budgeted Grant Funds $ 35,000.00) (To continue to provide counsel or led peer group support to EPISD Military Connected Students in support of their social emotional well being)
Approval of the Revised 20202021 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget)
Approval of Interlocal Joint Use Agreement with the City of El Paso for Portion of Memorial Park to Upgrade Existing Field to University Interscholastic League (UIL) Softball Field for Austin High School, and Accept the City of El Paso's Contribution of $160,000.00 (Approval of the Interlocal Agreement will allow for efficiencies by utilizing an existing field, and creating a UIL softball field for EPISD’s use)
y. Approval of Additional Compensation for Professional Architectural Services for Andress High School, RFQ No. 17042, Project No. 17.626, to ERO Architects, (2016 Bond Funds $ 338,178.91) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) Z. Approval of Additional Compensation for Professional Architectural Services for Don Haskins PK8, RFQ No. 17042, Project No. 17.614, to GA Architecture, Inc. (2016 Bond Funds $ 110,454.83) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) AA. Approval of Additional Compensation for Professional Architectural Services for Hughey/Ross PK8, RFQ No. 17042, Project No. 17.620, to WDA/GreerStafford Joint Venture (2016 Bond Funds $ 125,000.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) AB. Approval of Additional Compensation for Professional Architectural Services for General Douglas MacArthur PK8, RFQ No. 17042, Project No. 17.615, to Mijares Mora Architects, Inc. (2016 Bond Funds $132,532.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval)
Approval of Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) Adoption of Board Policy ELA (Local): Campus or Program Charters, Partnership Charters (To adopt Board Policy ELA [Local], which would allow the District to authorize partnerships with eligible entities/organizations to provide innovative schooling options for students)
7. Reports A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Subchapter AA, Commissioner's Rules Concerning Financial Accounting Rating System) 8. Adjournment