Recognitions A. Presentation of November 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of Mr. Al Velarde by El Paso Central Appraisal District (To promote and enhance community relations)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 4, 2019, Internal Audit Committee Meeting 2. October 15, 2019, Special Board of Trustees Meeting 3. October 15, 2019, Board of Trustees Meeting 4. October 21, 2019, Special Board of Trustees Meeting 5. November 4, 2019, Special Board of Trustees Meeting 6. November 4, 2019, Finance and Administration Committee Meeting 7. November 5, 2019, Special Board of Trustees Meeting 8. November 5, 2019, Facilities Committee Meeting 9. November 6, 2019, Curriculum and Instruction Committee Meeting B. Approval of Proposed Adoption, Deletion, and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy CAA (Local): Fiscal Management Goals and Objectives, Financial Ethics (Texas Association of School Boards (TASB) recommended as part of Update 111) 2. Approval of Proposed Deletion of Board Policy CCG (Local): Local Revenue Sources, Ad Valorem Taxes (Texas Association of School Boards (TASB) recommended as part of Update 112) 3. Adoption of Proposed Board Policy CCGA (Local): Ad Valorem Taxes, Exemptions and Payments (Texas Association of School Boards (TASB) recommended as part of Update 112) 5. Adoption of Proposed Revisions to Board Policy CQ (Local): Technology Resources (Texas Association of School Boards (TASB) recommended as part of Update 112) C. Approval of Revision to 2019-2020 Extra Performance Pay/Instructional Stipends (Provide compensation for EPISD employees) D. Approval of 2019-2020 Targeted Improvement Plans for Identified Campuses (Targeted Improvement Plans are required for campuses in Improvement Required status as per the Texas Education Agency) E. Approval of Revisions to Staff Development Days for Franklin High School and Delta Academy for 2019-2020 School Year (To implement a change in staff development days for two campuses) G. Adoption of Resolution for Application to Texas Parks and Wildlife Department Community Outdoor Outreach Program (To acknowledge application for the grant and provide program assurances that the program, if awarded, will be executed in accordance with Texas Parks and Wildlife Department guidelines) J. Approval of Memorandum of Understanding between El Paso Independent School District and El Paso Community College (EPCC) Gateway to College (GTC) (Budgeted State Funds - $185,000.00) (To provide courses at the EPCC campus for District and college credit to struggling high school students using the Gateway to College Program) K. Approval of Memorandum of Understanding for Provision of Court-Related Children-Liaison Officers between 65th Judicial District Court, the Designated Juvenile Court of El Paso County, El Paso County Juvenile Probation Department and El Paso Independent School District (To provide a Court-Related Children-Liaison Officer between the Juvenile Probation Department and the El Paso Independent School District to facilitate liaison functions between the two entities) L. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Anthony Independent School District (AISD) (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Anthony Independent School District [AISD]) N. Approval of First Quarter Financial and Travel Reports for Fiscal Year 2019-2020 (To inform the Board of the District's financial status at the end of the first quarter for fiscal year 2019-2020) O. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly report on the approved change orders and contracted professional services, in accordance with Policy CV [Local] and report new or relocated utility services approved by administration in excess of $10,000, in accordance with Policy CDB [Local]) S. Purchases Requiring Board Approval 1. Approval of First Amendment to Vendor Contract - Aloe Software Group OnDataSuite (Budgeted Local Funds - $19,105.04) (Costs for continuation of services and to align contract with fiscal year exceed 25 percent of the initial contract amount and therefore this item requires Board approval under Board Policy CH [Local]) 2. Approval of Expenditures to Power School Group, LLC, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #15-7190 (Budgeted Local Funds - $75,886.60) (To provide a comprehensive, role-based learning management system to accurately and securely maintain District staff development data by streamlining a systemic approach to District workshops and trainings for Continuing Professional Education credit) 3. Approval of Expenditures to Jigsaw Learning LLC, dba TeachTown, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #15-7190 (Budgeted Local Funds - $123,000.00) (To provide a blend of computer and teacher led instruction to assist in implementation of IEP goals) 4. Approval to Purchase Sanitizing and Disinfecting Services for Elementary Schools from Infection Controls, Inc., dba GermBlast, Utilizing Region 19 ESC Allied States Cooperative Contract RFP #18-7289, HVAC Equipment, Parts, Services, and Related (Administration Recommendation: GermBlast) (Budgeted Local Funds - $274,098.12) (To provide disinfecting and sanitizing services to all elementary schools) 5. Approval to Purchase Paired Dual Language Texts Leveled Bookroom for Grades K-5 from Okapi Educational Publishing, Inc., Utilizing SISD Instructional Curriculum RFP No. 199-0331-E1753E, Classroom Curriculum (Budgeted Local Funds - $1,250,000.00) (To improve students' success at the elementary level in the area of Dual Language and bi-literacy) 8. Approval to Purchase Instructional Materials and Supplies Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education Choice Partners (HCDE), Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell (formerly National Joint Powers Alliance-NJPA), State of Texas Comptroller of Public Accounts, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), Ysleta Independent School District (YISD) (Budgeted Federal, State, Grants, and Local Funds - $8,000,000.00) (To continue providing various resources Districtwide for purchases of instructional materials on an as needed basis) 9. Approval to Purchase Library Books, Periodical Subscriptions, and Other Library Related Items Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education Choice Partners (HCDE), Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell (formerly National Joint Powers Alliance-NJPA), State of Texas Comptroller of Public Accounts, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Grants, and Local Funds - $6,000,000.00) (To continue providing resources needed for the District to purchase library books, periodical subscriptions, and other library related items on an as needed basis) 10. Approval to Purchase Academic Resources and Materials to include Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education Choice Partners (HCDE), Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell (formerly National Joint Powers Alliance-NJPA), State of Texas Comptroller of Public Accounts, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Grant, and Local Funds - $4,000,000.00) (To continue providing various resources Districtwide for purchases of academic resources that include training, consulting, and staff development services on an as needed basis) 11. Approval to Purchase Technology Supplies, Equipment, Software, Services, and Support Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), E&I Cooperative Services, OMNIA Partners, Region 4 National Intergovernmental Purchasing Alliance (National IPA), and US Communities (Budgeted Federal, State, Local, Bond, and Grant Funds - $4,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, and support on an as-needed basis) 12. Approval to Purchase Maintenance Materials, Supplies, and Services Utilizing Interlocal Cooperative Contracts from Region One Education Service Center; Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center; The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; 1Government Procurement Alliance (1GPA); US Communities; E & I Cooperative Services; Sourcewell Cooperative Purchasing; and OMNIA Partners (Budgeted Federal, State, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase maintenance materials, supplies and services on an as needed basis)
Adoption of Proposed Board Policy CCGB (Local): Ad Valorem Taxes, Economic Development (Administration recommends the adoption of the proposed Policy CCGB (Local), which is currently not part of the District's policy manual)
Amend and Adopt Revised Resolution for State of Texas, Office of Governor, Criminal Justice Division (To allow current and future grants to be in compliance with funding agency)
Approval of Budget Amendment to Record Proceeds from Land Sale, Allocate Funds for Classroom Furniture Related Costs and Professional Development Services (General Operating Funds - $8,211,717.00) (Amendment will provide adequate funding for District operations)
Approval of Notice of Grant Award for 2019-2021 Community Oriented Policing Services (COPS)- Office School Violence Prevention Program Award (U.S. Department of Justice - $375,000.00 with a $125,000.00 District Cost Match - 2016 Bond Funds) (To improve school safety Districtwide)
Approval of Master Agreement with El Paso Electric Company for Electric Services to El Paso Independent School District Properties and Facilities (To allow for efficiencies in processing electrical service agreements)
Approval of Final Payment for Crockett ES Renovations, CSP No. 18-052, Project No. 17.629, to Dantex General Contractors, Inc., (2016 Bond Funds - $412,661.82) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Professional Services Contract over $100,000 – 2016 Bond Asbestos/Environmental Management Services Phase II, RFQ No. 16-043, Project No. 18.03.02 (Administration Recommendation: R&A Consultants, Corp.) (2016 Bond Funds - $300,000.00) (Approval is needed for the planning, design, and project management of Districtwide asbestos abatement projects supporting the 2016 Bond construction projects)
Approval of Resolution Authorizing Sale of Surplus Real Property (Including any Improvements) Described as: Alta Vista Elementary School, 1000 N. Grama Street, All of Block 109, East El Paso Addition; Beall Elementary School, 320 S. Piedras Street, Lots 17 thru 32 of Block A, and Lots 1 thru 16 and 20 ft. X 100 ft. adj. on South, Block 1, East El Paso Addition; Burleson Elementary School, 4400 Blanco Avenue, E.R Talley Survey 6 & 7, Abst # 180, and Tract 2, Block 1, Federal Park Replat A; Schuster Elementary School, 5515 Will Ruth Avenue, Tracts 17C and 18 of Section 38, Block 81, Township 1, T & P RR Surveys; Raymond Telles Academy, 320 S. Campbell Street, All of Block 147, Campbell Addition (To provide and execute a comprehensive planning and real estate development strategy that includes identification of surplus property that can be liquidated in accordance with the law and District policy, including Board Policy CDB [Legal] and [Local])
Approval to Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #19-7352, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds - $1,750,000.00) (To purchase produce that is required component of the reimbursable meals under the National School Lunch and Breakfast Program)
Approval to Purchase Furniture, Fixtures, and Equipment Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), E&I Cooperative Services, OMNIA Partners, Region 4 National Intergovernmental Purchasing Alliance (National IPA), and US Communities (Budgeted Federal, State, Local, Bond and Grant Funds - $15,000,000.00) (To support the District's need to purchase furniture, fixtures, and equipment in a timely manner)
Action Items Discuss and Take Appropriate Action on Appointment of Trustees to El Paso Central Appraisal District (EPCAD) Board of Directors for 2020-2021 Term (To ensure District representation on the EPCAD Board of Directors)
Discuss and Take Appropriate Action on 2020-2021 School Calendar and State Waiver Application to Texas Education Agency for Staff Development Days (To approve the proposed 2020-2021 Instructional Calendar that has been prepared by the District Calendar Committee and reviewed by Districtwide Educational Improvement Council [DEIC]; and to submit waiver application to the Texas Education Agency for Staff Development Days)
Discuss and Take Appropriate Action Regarding Contract Documents Manual, which Includes the General Construction Agreement with Harrington Construction, LLC dba HB Construction, for Construction Management at Risk Services for the Additions and Renovations to Hughey/Ross PK-8 Project (EPISD Project #17.620) (Administration recommends the termination of the contract as providing the best option for the school district)
Discuss and Take Appropriate Action Regarding the Selection of Construction Delivery Method Providing the Best Value for Additions and Renovations to Hughey/Ross PK-8 Project (EPISD Project #17.620) and Delegate Authority to Superintendent or Designee to Prepare and Issue Procurement Documents and Receive and Publicly Open Proposals (Administration recommends the return to the Board Policy default of Competitive Sealed Proposals as the method of delivery of construction services providing the best value for the Project)
Discuss and Take Appropriate Action on 2019 Comprehensive Annual Financial Report (CAFR) (To comply with Texas Education Code 44.008[A] CFC [Legal] and CFC [Local] regarding financial audits)
8. Reports A. Update on El Paso High School Historic Structures /Building Exterior (Administration will provide an update on El Paso High School historic structures and building exterior) 9. Adjournment
Nov 19, 2019 Board of Trustees
Recognitions A. Presentation of November 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of Mr. Al Velarde by El Paso Central Appraisal District (To promote and enhance community relations)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 4, 2019, Internal Audit Committee Meeting 2. October 15, 2019, Special Board of Trustees Meeting 3. October 15, 2019, Board of Trustees Meeting 4. October 21, 2019, Special Board of Trustees Meeting 5. November 4, 2019, Special Board of Trustees Meeting 6. November 4, 2019, Finance and Administration Committee Meeting 7. November 5, 2019, Special Board of Trustees Meeting 8. November 5, 2019, Facilities Committee Meeting 9. November 6, 2019, Curriculum and Instruction Committee Meeting B. Approval of Proposed Adoption, Deletion, and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy CAA (Local): Fiscal Management Goals and Objectives, Financial Ethics (Texas Association of School Boards (TASB) recommended as part of Update 111) 2. Approval of Proposed Deletion of Board Policy CCG (Local): Local Revenue Sources, Ad Valorem Taxes (Texas Association of School Boards (TASB) recommended as part of Update 112) 3. Adoption of Proposed Board Policy CCGA (Local): Ad Valorem Taxes, Exemptions and Payments (Texas Association of School Boards (TASB) recommended as part of Update 112) 5. Adoption of Proposed Revisions to Board Policy CQ (Local): Technology Resources (Texas Association of School Boards (TASB) recommended as part of Update 112) C. Approval of Revision to 2019-2020 Extra Performance Pay/Instructional Stipends (Provide compensation for EPISD employees) D. Approval of 2019-2020 Targeted Improvement Plans for Identified Campuses (Targeted Improvement Plans are required for campuses in Improvement Required status as per the Texas Education Agency) E. Approval of Revisions to Staff Development Days for Franklin High School and Delta Academy for 2019-2020 School Year (To implement a change in staff development days for two campuses) G. Adoption of Resolution for Application to Texas Parks and Wildlife Department Community Outdoor Outreach Program (To acknowledge application for the grant and provide program assurances that the program, if awarded, will be executed in accordance with Texas Parks and Wildlife Department guidelines) J. Approval of Memorandum of Understanding between El Paso Independent School District and El Paso Community College (EPCC) Gateway to College (GTC) (Budgeted State Funds - $185,000.00) (To provide courses at the EPCC campus for District and college credit to struggling high school students using the Gateway to College Program) K. Approval of Memorandum of Understanding for Provision of Court-Related Children-Liaison Officers between 65th Judicial District Court, the Designated Juvenile Court of El Paso County, El Paso County Juvenile Probation Department and El Paso Independent School District (To provide a Court-Related Children-Liaison Officer between the Juvenile Probation Department and the El Paso Independent School District to facilitate liaison functions between the two entities) L. Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District (EPISD) and Anthony Independent School District (AISD) (The District will be eligible to purchase goods and services utilizing this Interlocal Cooperative Purchasing Agreement with the Anthony Independent School District [AISD]) N. Approval of First Quarter Financial and Travel Reports for Fiscal Year 2019-2020 (To inform the Board of the District's financial status at the end of the first quarter for fiscal year 2019-2020) O. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly report on the approved change orders and contracted professional services, in accordance with Policy CV [Local] and report new or relocated utility services approved by administration in excess of $10,000, in accordance with Policy CDB [Local]) S. Purchases Requiring Board Approval 1. Approval of First Amendment to Vendor Contract - Aloe Software Group OnDataSuite (Budgeted Local Funds - $19,105.04) (Costs for continuation of services and to align contract with fiscal year exceed 25 percent of the initial contract amount and therefore this item requires Board approval under Board Policy CH [Local]) 2. Approval of Expenditures to Power School Group, LLC, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #15-7190 (Budgeted Local Funds - $75,886.60) (To provide a comprehensive, role-based learning management system to accurately and securely maintain District staff development data by streamlining a systemic approach to District workshops and trainings for Continuing Professional Education credit) 3. Approval of Expenditures to Jigsaw Learning LLC, dba TeachTown, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #15-7190 (Budgeted Local Funds - $123,000.00) (To provide a blend of computer and teacher led instruction to assist in implementation of IEP goals) 4. Approval to Purchase Sanitizing and Disinfecting Services for Elementary Schools from Infection Controls, Inc., dba GermBlast, Utilizing Region 19 ESC Allied States Cooperative Contract RFP #18-7289, HVAC Equipment, Parts, Services, and Related (Administration Recommendation: GermBlast) (Budgeted Local Funds - $274,098.12) (To provide disinfecting and sanitizing services to all elementary schools) 5. Approval to Purchase Paired Dual Language Texts Leveled Bookroom for Grades K-5 from Okapi Educational Publishing, Inc., Utilizing SISD Instructional Curriculum RFP No. 199-0331-E1753E, Classroom Curriculum (Budgeted Local Funds - $1,250,000.00) (To improve students' success at the elementary level in the area of Dual Language and bi-literacy) 8. Approval to Purchase Instructional Materials and Supplies Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education Choice Partners (HCDE), Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell (formerly National Joint Powers Alliance-NJPA), State of Texas Comptroller of Public Accounts, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), Ysleta Independent School District (YISD) (Budgeted Federal, State, Grants, and Local Funds - $8,000,000.00) (To continue providing various resources Districtwide for purchases of instructional materials on an as needed basis) 9. Approval to Purchase Library Books, Periodical Subscriptions, and Other Library Related Items Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education Choice Partners (HCDE), Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell (formerly National Joint Powers Alliance-NJPA), State of Texas Comptroller of Public Accounts, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Grants, and Local Funds - $6,000,000.00) (To continue providing resources needed for the District to purchase library books, periodical subscriptions, and other library related items on an as needed basis) 10. Approval to Purchase Academic Resources and Materials to include Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education Choice Partners (HCDE), Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell (formerly National Joint Powers Alliance-NJPA), State of Texas Comptroller of Public Accounts, Texas Association of School Boards BuyBoard, Texas Department of Information Resources (DIR), US Communities, Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Grant, and Local Funds - $4,000,000.00) (To continue providing various resources Districtwide for purchases of academic resources that include training, consulting, and staff development services on an as needed basis) 11. Approval to Purchase Technology Supplies, Equipment, Software, Services, and Support Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), E&I Cooperative Services, OMNIA Partners, Region 4 National Intergovernmental Purchasing Alliance (National IPA), and US Communities (Budgeted Federal, State, Local, Bond, and Grant Funds - $4,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, and support on an as-needed basis) 12. Approval to Purchase Maintenance Materials, Supplies, and Services Utilizing Interlocal Cooperative Contracts from Region One Education Service Center; Region 2 Goodbuy Purchasing Program; Region 8 Education Service Center; The Interlocal Purchasing Cooperative (TIPS); Education Service Center Region 16 TexBuy; Region 19 Education Service Center Allied States Cooperative (ASC); Region 20 Education Service Center; Texas Association of School Boards (TASB) BuyBoard; Ysleta Independent School District (YISD); Socorro Independent School District (SISD); Texas Department of Information Resources (DIR); Houston-Galveston Area Council (HGAC); Texas Multiple Award Schedule (TXMAS); Texas Cooperative Purchasing Network (TCPN); Harris County Department of Education (HCDE) Choice Partners; National Cooperative Purchasing Alliance (NCPA); National Joint Powers Alliance (NJPA); Central Texas Purchasing Alliance (CTPA); Education Service Centers Region 13 and Region 20 Purchasing Association of Cooperative Entities (PACE); El Paso Community College (EPCC); General Services Administration (GSA) Advantage; 1Government Procurement Alliance (1GPA); US Communities; E & I Cooperative Services; Sourcewell Cooperative Purchasing; and OMNIA Partners (Budgeted Federal, State, and Local Funds - $4,000,000.00) (To support the District’s needs to purchase maintenance materials, supplies and services on an as needed basis)
Adoption of Proposed Board Policy CCGB (Local): Ad Valorem Taxes, Economic Development (Administration recommends the adoption of the proposed Policy CCGB (Local), which is currently not part of the District's policy manual)
Amend and Adopt Revised Resolution for State of Texas, Office of Governor, Criminal Justice Division (To allow current and future grants to be in compliance with funding agency)
Approval of Budget Amendment to Record Proceeds from Land Sale, Allocate Funds for Classroom Furniture Related Costs and Professional Development Services (General Operating Funds - $8,211,717.00) (Amendment will provide adequate funding for District operations)
Approval of Notice of Grant Award for 2019-2021 Community Oriented Policing Services (COPS)- Office School Violence Prevention Program Award (U.S. Department of Justice - $375,000.00 with a $125,000.00 District Cost Match - 2016 Bond Funds) (To improve school safety Districtwide)
Approval of Master Agreement with El Paso Electric Company for Electric Services to El Paso Independent School District Properties and Facilities (To allow for efficiencies in processing electrical service agreements)
Approval of Final Payment for Crockett ES Renovations, CSP No. 18-052, Project No. 17.629, to Dantex General Contractors, Inc., (2016 Bond Funds - $412,661.82) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of Professional Services Contract over $100,000 – 2016 Bond Asbestos/Environmental Management Services Phase II, RFQ No. 16-043, Project No. 18.03.02 (Administration Recommendation: R&A Consultants, Corp.) (2016 Bond Funds - $300,000.00) (Approval is needed for the planning, design, and project management of Districtwide asbestos abatement projects supporting the 2016 Bond construction projects)
Approval of Resolution Authorizing Sale of Surplus Real Property (Including any Improvements) Described as: Alta Vista Elementary School, 1000 N. Grama Street, All of Block 109, East El Paso Addition; Beall Elementary School, 320 S. Piedras Street, Lots 17 thru 32 of Block A, and Lots 1 thru 16 and 20 ft. X 100 ft. adj. on South, Block 1, East El Paso Addition; Burleson Elementary School, 4400 Blanco Avenue, E.R Talley Survey 6 & 7, Abst # 180, and Tract 2, Block 1, Federal Park Replat A; Schuster Elementary School, 5515 Will Ruth Avenue, Tracts 17C and 18 of Section 38, Block 81, Township 1, T & P RR Surveys; Raymond Telles Academy, 320 S. Campbell Street, All of Block 147, Campbell Addition (To provide and execute a comprehensive planning and real estate development strategy that includes identification of surplus property that can be liquidated in accordance with the law and District policy, including Board Policy CDB [Legal] and [Local])
Approval to Purchase Produce Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #19-7352, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds - $1,750,000.00) (To purchase produce that is required component of the reimbursable meals under the National School Lunch and Breakfast Program)
Approval to Purchase Furniture, Fixtures, and Equipment Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Texas Cooperative Purchasing Network (TCPN), Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), E&I Cooperative Services, OMNIA Partners, Region 4 National Intergovernmental Purchasing Alliance (National IPA), and US Communities (Budgeted Federal, State, Local, Bond and Grant Funds - $15,000,000.00) (To support the District's need to purchase furniture, fixtures, and equipment in a timely manner)
Action Items Discuss and Take Appropriate Action on Appointment of Trustees to El Paso Central Appraisal District (EPCAD) Board of Directors for 2020-2021 Term (To ensure District representation on the EPCAD Board of Directors)
Discuss and Take Appropriate Action on 2020-2021 School Calendar and State Waiver Application to Texas Education Agency for Staff Development Days (To approve the proposed 2020-2021 Instructional Calendar that has been prepared by the District Calendar Committee and reviewed by Districtwide Educational Improvement Council [DEIC]; and to submit waiver application to the Texas Education Agency for Staff Development Days)
Discuss and Take Appropriate Action Regarding Contract Documents Manual, which Includes the General Construction Agreement with Harrington Construction, LLC dba HB Construction, for Construction Management at Risk Services for the Additions and Renovations to Hughey/Ross PK-8 Project (EPISD Project #17.620) (Administration recommends the termination of the contract as providing the best option for the school district)
Discuss and Take Appropriate Action Regarding the Selection of Construction Delivery Method Providing the Best Value for Additions and Renovations to Hughey/Ross PK-8 Project (EPISD Project #17.620) and Delegate Authority to Superintendent or Designee to Prepare and Issue Procurement Documents and Receive and Publicly Open Proposals (Administration recommends the return to the Board Policy default of Competitive Sealed Proposals as the method of delivery of construction services providing the best value for the Project)
Discuss and Take Appropriate Action on 2019 Comprehensive Annual Financial Report (CAFR) (To comply with Texas Education Code 44.008[A] CFC [Legal] and CFC [Local] regarding financial audits)
8. Reports A. Update on El Paso High School Historic Structures /Building Exterior (Administration will provide an update on El Paso High School historic structures and building exterior) 9. Adjournment