Recognitions A. Presentation of December 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of 2019 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students) C. Recognition of El Paso Independent School District's College Readiness Efforts (To promote and enhance community relations)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 3, 2019, Policy Committee Meeting 2. November 6, 2019, Policy Committee Meeting 3. November 19, 2019, Special Board of Trustees Meeting 4. November 19, 2019, Board of Trustees Meeting 5. December 3, 2019, Curriculum and Instruction Committee Meeting 6. December 3, 2019, Public Relations Committee Meeting 7. December 4, 2019, Finance and Administration Committee Meeting 8. December 4, 2019, Facilities Committee Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Instructional Supplies, Personnel Costs and Professional Development Activities (General Operating Fund - $21,805.00) (Amendment will provide adequate funding for District operations) C. Approval of Proposed Adoption, Deletion, and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 2. Adoption of Proposed Revisions to Board Policy EHDB (Local): Alternative Methods for Earning Credit/Credit by Examination with Prior Instruction (Texas Association of School Boards (TASB) recommended revisions as part of Update 108) 3. Deletion of Board Policy EJ (Local): Academic Guidance Program (Texas Association of School Boards (TASB) recommends deletion of this policy as part of update 109) 4. Adoption of Proposed Revisions to Board Policy GKA (Local): Community Relations, Conduct on School Premises (Texas Association of School Boards (TASB) recommended as part of Update 112) 5. Adoption of Proposed Revisions to Board Policy GKB (Local): Community Relations, Advertising & Fund Raising in Schools (Texas Association of School Boards (TASB) recommended as part of Update 112) 6. Adoption of Board Policy GKE (Local): Community Relations, Business, Civic and Youth Groups (Texas Association of School Boards (TASB) recommended adoption as part of Update 109) D. Revision to 2020-2021 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) G. Approval of Loaning of Work of Art by Audley Dean Nicols Titled: "View of El Paso at Sunset," to El Paso Museum of Art (To approve request by the El Paso Museum of Art to loan District-owned artwork for exhibition alongside permanent collection) H. Approval of Internship Affiliation Agreement Between El Paso Independent School District and Priority Nutrition Care, LLC (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide high-quality learning experiences for the student program) I. Approval of Amendment to Legal Service Retainer Agreement between El Paso Independent School District and Walsh Gallegos Trevino Russo & Kyle P.C. Legal Counsel for Special Education and Other Matters (Amendment to retainer agreement for counsel with regards to Special Education and other matters) J. Approval of Additional Compensation for Professional Services for Bond Commissioning Services, RFQ No. 19-034, Project No. 19.02, to Campos Engineering, Inc. (2016 Bond Funds - $465,500.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) K. Approval of Additional Compensation for Professional Architectural Services for General Douglas MacArthur PK-8, RFQ No. 17-042, Project No. 17.615, to Mijares Mora Architects, Inc. (2016 Bond Funds - $111,779.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) L. Approval of El Paso Electric Overhead and Underground Easements (DT048150 and DT048119) for Administration Building Located at 1100 N. Stanton (Approval of the overhead and underground easements will allow for electrical service to the new Administration building under construction) M. Approval of Ranking of Proposals In Response to Planetarium Relocation to Crosby ES, CSP No. 20-003, Project No. 18.643. (Approval required to proceed with the Planetarium relocation) O. Purchases Requiring Board Approval 1. Approval of First Option to Extend Category 1 WAN Services for E-Rate Funding Year 2020 (2020- 2021) RFP #19-031 (Administration Recommendation: Conterra Broadband Services, LLC) (Budgeted Various Funds: $1,227,996.00 - with E-Rate Discounting this Amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices) 2. Award of Internet Services Provider for E-Rate Funding Year 2020 (2020-2021) RFP #20-007 (Administration Recommendation: ENA Services, LLC) (Budgeted Various Funds - $223,500.00 - with E-Rate Discounting this Amount by 80%) (To provide high-speed internet services to all campuses and administrative offices) P. Approval of Construction Contract 1. Approval of Construction Contract for Planetarium Relocation to Crosby ES, CSP No. 20-003, Project No. 18.643 (Administrative Recommendation: Medlock Commercial Contractors) (CDBG Grant/Operating Funds - $1,257,000.00) (Approval required to proceed with the Planetarium relocation)
Adoption of Board Policy EHAB (Local): Basic Instructional Program, Required Instruction (Elementary) (The School Health Advisory Council (SHAC) has proposed a recess policy)
E. Approval of National Science Foundation Computer Science for All (CSforAll) Grant: A Research-Practice Partnership for Developing Computational Thinking through Linguistically and Culturally Relevant Computer Science Curriculum in Middle School (National Science Foundation - $149,669.00) (To effectively help teachers use bilingual and culturally relevant tools to develop the computational thinking skills of middle school students) F. Approval of Department of Defense Education Activity (DoDEA) Invitational Grant to Military Connected Schools: Connecting 21st Century Pathways to Active, Engaged Learning: Gateway to STEM Careers for Military-Connected Communities (DoDEA -$745,773.00) (To provide professional development and materials in Science, Technology, Engineering, and Math (STEM) at schools with high numbers of military enrollment: Ross Middle School, Bassett Middle School, and Chapin High School)
Consideration and Possible Action to Approve a Resolution Authorizing the Sale, Lease or Exchange of Surplus Real Property (Including Any Improvements) Described as: Alta Vista Elementary School, 1000 N. Grama Street, All of Block 109, East El Paso Addition; Beall Elementary School, 320 S. Piedras Street, Lots 17 thru 32 of Block A, and Lots 1 thru 16 and 20ft X 100 ft adj. on South, Block 1, East El Paso Addition; Burleson Elementary School, 4400 Blanco Avenue, E.R Talley Survey 6 & 7, Abst #180, and Tract 2, Block 1, Federal Park Replat A; Schuster Elementary School, 5515 Will Ruth Avenue, Tracts 17C and 18 of Section 38, Block 81, Township 1, T & P RR Surveys; and Raymond Telles Academy, 320 S. Campbell Street, All of Block 147, Campbell Addition {To provide and execute a comprehensive planning and real estate development strategy that includes identification of surplus property that can be sold, exchanged, or leased in accordance with the law and District policy, including Board Policy CDB (Legal) and (Local)}
Approval of Third Extension to Vendor Contract-Consulting Services for Districtwide Marketing Campaign RFP #16-044 to BrandEra, Inc. (Budgeted Local Funds - $312,500.00) (To continue to promote the District’s instructional and extracurricular programs, and strategic plan with the primary objective of branding and promoting the recruitment of teachers, talent, and students)
Award of School Closure/Facilities Assessment/Deferred Maintenance Update/Facility Use/Capital Improvements Strategic Planning Consulting Services RFQ #20-001 (Administration Recommendation: AECOM Technical Services Inc.) (Budgeted Local Funds) (To provide a long term strategic plan to include the identification of and recommendations regarding school closures, facilities assessments, deferred maintenance, facilities' use to include consideration for potential consolidations or additions to campuses, and long range capital improvements to guide the District’s facilities needs for the next ten years)
Approval of Final Payment for Construction Contract Approval of Final Payment for Crockett ES Renovations, CSP No. 18-052, Project No. 17.629, to Dantex General Contractors, Inc., (2016 Bond Funds - $412,661.82) (Approval is needed to proceed with final payment for the project as per Board Policy)
Action Items Consider and Adopt an Order Authorizing the Issuance of “El Paso Independent School District Unlimited Tax School Building Bonds, Series 2020”; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Such Bonds; and Resolving Other Matters Incident and Related Thereto, Including Delegating Matters Relating to the Sale and Issuance of the Bonds to an Authorized District Official (To issue the third tranche of bonds that were approved on November 8, 2016)
Consider and Adopt a Resolution Authorizing the Issuance of the District’s Maintenance Tax Notes, Series 2020 in an Amount Not to Exceed $17,500,000 for the Repair and Improvement of Existing School Facilities; Providing for the Payment of Such Notes; and Resolving Other Matters Incident and Related to the Issuance, Sale, and Delivery of Such Notes, Including Delegating Certain Matters to Authorized District Officials Within Certain Specified Parameters (The District would like to issue Maintenance Tax Notes for building upgrades and repairs at El Paso High School) 8. Adjournment
Dec 17, 2019 Board of Trustees
Recognitions A. Presentation of December 2019 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Recognition of 2019 Holiday Greeting Card Winning Entries (To promote and enhance community relations by recognizing students) C. Recognition of El Paso Independent School District's College Readiness Efforts (To promote and enhance community relations)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 3, 2019, Policy Committee Meeting 2. November 6, 2019, Policy Committee Meeting 3. November 19, 2019, Special Board of Trustees Meeting 4. November 19, 2019, Board of Trustees Meeting 5. December 3, 2019, Curriculum and Instruction Committee Meeting 6. December 3, 2019, Public Relations Committee Meeting 7. December 4, 2019, Finance and Administration Committee Meeting 8. December 4, 2019, Facilities Committee Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Instructional Supplies, Personnel Costs and Professional Development Activities (General Operating Fund - $21,805.00) (Amendment will provide adequate funding for District operations) C. Approval of Proposed Adoption, Deletion, and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 2. Adoption of Proposed Revisions to Board Policy EHDB (Local): Alternative Methods for Earning Credit/Credit by Examination with Prior Instruction (Texas Association of School Boards (TASB) recommended revisions as part of Update 108) 3. Deletion of Board Policy EJ (Local): Academic Guidance Program (Texas Association of School Boards (TASB) recommends deletion of this policy as part of update 109) 4. Adoption of Proposed Revisions to Board Policy GKA (Local): Community Relations, Conduct on School Premises (Texas Association of School Boards (TASB) recommended as part of Update 112) 5. Adoption of Proposed Revisions to Board Policy GKB (Local): Community Relations, Advertising & Fund Raising in Schools (Texas Association of School Boards (TASB) recommended as part of Update 112) 6. Adoption of Board Policy GKE (Local): Community Relations, Business, Civic and Youth Groups (Texas Association of School Boards (TASB) recommended adoption as part of Update 109) D. Revision to 2020-2021 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) G. Approval of Loaning of Work of Art by Audley Dean Nicols Titled: "View of El Paso at Sunset," to El Paso Museum of Art (To approve request by the El Paso Museum of Art to loan District-owned artwork for exhibition alongside permanent collection) H. Approval of Internship Affiliation Agreement Between El Paso Independent School District and Priority Nutrition Care, LLC (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furtherance thereof to provide high-quality learning experiences for the student program) I. Approval of Amendment to Legal Service Retainer Agreement between El Paso Independent School District and Walsh Gallegos Trevino Russo & Kyle P.C. Legal Counsel for Special Education and Other Matters (Amendment to retainer agreement for counsel with regards to Special Education and other matters) J. Approval of Additional Compensation for Professional Services for Bond Commissioning Services, RFQ No. 19-034, Project No. 19.02, to Campos Engineering, Inc. (2016 Bond Funds - $465,500.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) K. Approval of Additional Compensation for Professional Architectural Services for General Douglas MacArthur PK-8, RFQ No. 17-042, Project No. 17.615, to Mijares Mora Architects, Inc. (2016 Bond Funds - $111,779.00) (Board Policy CV [Local] requires administration to present any changes for an adjustment of cost greater than or equal to $100,000.00 of the original contract value for Board approval) L. Approval of El Paso Electric Overhead and Underground Easements (DT048150 and DT048119) for Administration Building Located at 1100 N. Stanton (Approval of the overhead and underground easements will allow for electrical service to the new Administration building under construction) M. Approval of Ranking of Proposals In Response to Planetarium Relocation to Crosby ES, CSP No. 20-003, Project No. 18.643. (Approval required to proceed with the Planetarium relocation) O. Purchases Requiring Board Approval 1. Approval of First Option to Extend Category 1 WAN Services for E-Rate Funding Year 2020 (2020- 2021) RFP #19-031 (Administration Recommendation: Conterra Broadband Services, LLC) (Budgeted Various Funds: $1,227,996.00 - with E-Rate Discounting this Amount by 80%) (To provide high-speed fiber optic data services to all campuses and administrative offices) 2. Award of Internet Services Provider for E-Rate Funding Year 2020 (2020-2021) RFP #20-007 (Administration Recommendation: ENA Services, LLC) (Budgeted Various Funds - $223,500.00 - with E-Rate Discounting this Amount by 80%) (To provide high-speed internet services to all campuses and administrative offices) P. Approval of Construction Contract 1. Approval of Construction Contract for Planetarium Relocation to Crosby ES, CSP No. 20-003, Project No. 18.643 (Administrative Recommendation: Medlock Commercial Contractors) (CDBG Grant/Operating Funds - $1,257,000.00) (Approval required to proceed with the Planetarium relocation)
Adoption of Board Policy EHAB (Local): Basic Instructional Program, Required Instruction (Elementary) (The School Health Advisory Council (SHAC) has proposed a recess policy)
E. Approval of National Science Foundation Computer Science for All (CSforAll) Grant: A Research-Practice Partnership for Developing Computational Thinking through Linguistically and Culturally Relevant Computer Science Curriculum in Middle School (National Science Foundation - $149,669.00) (To effectively help teachers use bilingual and culturally relevant tools to develop the computational thinking skills of middle school students) F. Approval of Department of Defense Education Activity (DoDEA) Invitational Grant to Military Connected Schools: Connecting 21st Century Pathways to Active, Engaged Learning: Gateway to STEM Careers for Military-Connected Communities (DoDEA -$745,773.00) (To provide professional development and materials in Science, Technology, Engineering, and Math (STEM) at schools with high numbers of military enrollment: Ross Middle School, Bassett Middle School, and Chapin High School)
Consideration and Possible Action to Approve a Resolution Authorizing the Sale, Lease or Exchange of Surplus Real Property (Including Any Improvements) Described as: Alta Vista Elementary School, 1000 N. Grama Street, All of Block 109, East El Paso Addition; Beall Elementary School, 320 S. Piedras Street, Lots 17 thru 32 of Block A, and Lots 1 thru 16 and 20ft X 100 ft adj. on South, Block 1, East El Paso Addition; Burleson Elementary School, 4400 Blanco Avenue, E.R Talley Survey 6 & 7, Abst #180, and Tract 2, Block 1, Federal Park Replat A; Schuster Elementary School, 5515 Will Ruth Avenue, Tracts 17C and 18 of Section 38, Block 81, Township 1, T & P RR Surveys; and Raymond Telles Academy, 320 S. Campbell Street, All of Block 147, Campbell Addition {To provide and execute a comprehensive planning and real estate development strategy that includes identification of surplus property that can be sold, exchanged, or leased in accordance with the law and District policy, including Board Policy CDB (Legal) and (Local)}
Approval of Third Extension to Vendor Contract-Consulting Services for Districtwide Marketing Campaign RFP #16-044 to BrandEra, Inc. (Budgeted Local Funds - $312,500.00) (To continue to promote the District’s instructional and extracurricular programs, and strategic plan with the primary objective of branding and promoting the recruitment of teachers, talent, and students)
Award of School Closure/Facilities Assessment/Deferred Maintenance Update/Facility Use/Capital Improvements Strategic Planning Consulting Services RFQ #20-001 (Administration Recommendation: AECOM Technical Services Inc.) (Budgeted Local Funds) (To provide a long term strategic plan to include the identification of and recommendations regarding school closures, facilities assessments, deferred maintenance, facilities' use to include consideration for potential consolidations or additions to campuses, and long range capital improvements to guide the District’s facilities needs for the next ten years)
Approval of Final Payment for Construction Contract Approval of Final Payment for Crockett ES Renovations, CSP No. 18-052, Project No. 17.629, to Dantex General Contractors, Inc., (2016 Bond Funds - $412,661.82) (Approval is needed to proceed with final payment for the project as per Board Policy)
Action Items Consider and Adopt an Order Authorizing the Issuance of “El Paso Independent School District Unlimited Tax School Building Bonds, Series 2020”; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Such Bonds; and Resolving Other Matters Incident and Related Thereto, Including Delegating Matters Relating to the Sale and Issuance of the Bonds to an Authorized District Official (To issue the third tranche of bonds that were approved on November 8, 2016)
Consider and Adopt a Resolution Authorizing the Issuance of the District’s Maintenance Tax Notes, Series 2020 in an Amount Not to Exceed $17,500,000 for the Repair and Improvement of Existing School Facilities; Providing for the Payment of Such Notes; and Resolving Other Matters Incident and Related to the Issuance, Sale, and Delivery of Such Notes, Including Delegating Certain Matters to Authorized District Officials Within Certain Specified Parameters (The District would like to issue Maintenance Tax Notes for building upgrades and repairs at El Paso High School) 8. Adjournment