Recognitions A. Presentation of January 2020 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Student Recognition (To recognize students for their commitment to District outcome goals) C. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 3, 2019, Policy Committee Meeting 2. December 17, 2019, Special Board of Trustees Meeting 3. December 17, 2019, Board of Trustees Meeting 4. December 20, 2019, Special Board of Trustees Meeting 5. January 9, 2020, Curriculum and Instruction Committee Meeting 6. January 9, 2020, Facilities Committee Meeting B. Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revisions to Board Policy BE (Local): Board Meetings (Texas Association of School Boards [TASB] recommended as part of Update 114) 2. Revisions to Board Policy CV (Local): Facilities Construction (The Texas Association of School Boards (TASB) recommends revisions to this local policy as part of its Local Update 112? in addition, staff has provided recommendations due to an Internal Audit Corrective Action Plan.) 3. Adoption of Board Policy EHAB (Local): Basic Instructional Program, Required Instruction (Elementary) (The School Health Advisory Council (SHAC) has proposed a recess policy) 4. Revisions to Board Policy EHBD (Local): Special Programs, Federal Title I (Revisions are necessary to maintain policies current and aligned to Texas Association School Boards (TASB) recommendations as part of Update 105) 5. Revisions to Board Policy EHBE (Local): Special Programs, Bilingual Education/ESL (To revise Board Policy EHBE (Local) to align with amended Administrative Code rules on dual language immersion programs) 6. Revisions to Board Policy EHDB (Local): Alternative Methods for Earning Credit, Credit by Examination with Prior Instruction (Texas Association of School Boards (TASB) recommended revisions as part of Update 108) 8. Revisions to Board Policy FDE (Local): Admissions, School Safety Transfers (Texas Association of School Boards (TASB) recommended as part of Update 114) 9. Revisions to Board Policy FFAA (Local): Wellness and Health Services, Physical Examinations (Texas Association of School Boards (TASB) recommended as part of Update 114) 10. Adoption of Board Policy FFB (Local): Student Welfare, Crisis Intervention (Texas Association of School Boards (TASB) recommended as part of Update 114) 11. Adoption of Board Policy FFBA (Local): Crisis Intervention, TraumaInformed Care (Texas Association of School Boards (TASB) recommended as part of Update 114) 12. Revisions to Board Policy FL (Local): Student Records (Texas Association of School Boards (TASB) recommended as part of Update 114) C. Approval of Budget Amendment to Allocate Funds for Personnel Costs and Instructional Technology (General Operating Fund $ 120,990.00) (Amendment will provide adequate funding for District operations) D. Approval of Gulf Coast Dietetic Internship Affiliation Agreement (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furthermore thereof to provide highquality learning experiences for university dietetic interns) E. Approval to Accept Donation from Council of Regional Economic Expansion and Educational Development Corporation (CREEED) ($ 100,000.00) (Funds will be used to reimburse tuition and expenses for qualified teachers) F. Approval of Memorandum of Understanding for Council on Regional Economic Expansion and Educational Development Corporation (CREEED) for Accelerator Certification Scholarship for El Paso Independent School District Teachers (To reimburse tuition and expenses for qualified teachers) G. Approval of Alternate Approver for Submittal of Staff Requests to TEA through the Texas Education Agency Secure Environment TEA Login (TEAL) (To ensure that requests are processed in a timely manner) H. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 20192020 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) L. Approval of Change Order No. 003 for Bradley Consolidating Fannin Elementary to be Renamed Dr. Joseph E. Torres Elementary School, CSP No. 18080, Project No. 17.612, to Aztec Contractors, Inc., for a Time Extension of SixtySix (66) Days and a Deductive Change Order of $42,350.00 for Architect Requested Additional Compensation for Construction Administration Services for 66 days (Approval required for a time extension of sixtysix (66) calendar days and a deductive change order of $42,350.00, as per Board Policy CV [Local]) M. Approval of Professional Services Contract Over $100,000 – 2016 Bond Athletic Upgrades 2021 Phase, RFQ No. 18077, Project No. 17.631G.02 (Administrative Recommendation: CEA Engineering Group, Inc., dba CEA Group) (2016 Bond Fund $ 159,476.91) (Approval is needed to proceed with the design for the construction and installation of the running track at Chapin High School project) N. Approval of Professional Services Contract over $100,000 – 2016 Bond Asbestos/ Environmental Management Services Phase II, RFQ No. 19056, Project No. 18.03.02 (Administrative Recommendation: R&A Consultants Corp.) (2016 Bond Fund $ 300,000.00) (Approval is needed for the planning, design, and project management of the districtwide asbestos abatement projects supporting the 2016 bond construction projects) O. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) P. Purchases Requiring Board Approval 2. Award of Pneumatic Controls Digital Upgrade for Silva Magnet High School, Center for Career and Technology Education, and Zach White Elementary, Request for Quote (RFQ) #2020012, Utilizing Region 19 Allied States Cooperative (ASC) Contract #187285 Skilled Labor Services and Related (Administration Recommendation: PC Automated Controls, Inc.) (Budgeted Local Funds $ 741,765.00) (To continue to upgrade existing Energy Management Control Systems at the campuses)
Revisions to Board Policy EIA (Local): Academic Achievement, Grading/Progress Reports to Parents (To revise Board Policy EIA (Local) to establish guidelines for grading of tests and assignments of which a grade of 70% has not been earned)
Naming of EPISD Special Education and Health Services Center (To consider the recommendation submitted by Facilities for the new special education and health service center to be located at the former Burnet Elementary School site)
Approval of Change Order No. 02 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No, 17.634A, to HB Construction, for $26,413.00 and an Extension of 32 Calendar Days (177X Maintenance Tax Notes) (Policy CV (Local) requires administration to present any construction time extensions exceeding thirty (30) calendar days to the Board for approval)
Approval of Change Order No. 002 for Dr. Joseph E. Torres Elementary School (Bradley Consolidating Fannin Elementary), CSP No. 18080, Project No. 17.612, to Aztec Contractors, Inc., for $265,743.48 (2016 Bond) (Board Policy CV (Local) requires administration to present any changes for an adjustment of cost greater than or equal to $50,000.00 of the original contract value for Board approval.)
Approval of Expenditures to K12 Insight LLC, Utilizing National IPA TCPN, Contract #R170401 (Budgeted Local Funds $ 184,366.00) (To enhance the District's quality of customer service provided to all stakeholders)
Discuss and Take Appropriate Action on Adoption of Board Goals, Progress Measures and Annual Targets for 20192024 (To adopt Board Goals in accordance with new House Bill 3 guidelines)
B. Discuss and Take Appropriate Action on Third Extension to Vendor ContractConsulting Services for Districtwide Marketing Campaign RFP #16044 to BrandEra, Inc. (Budgeted Local Funds $ 312,500.00) (To continue to promote the District’s instructional and extracurricular programs, and strategic plan with the primary objective of branding and promoting the recruitment of teachers, talent, and students) 8. Adjournment
Jan 21, 2020 Board of Trustees
Recognitions A. Presentation of January 2020 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Student Recognition (To recognize students for their commitment to District outcome goals) C. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 3, 2019, Policy Committee Meeting 2. December 17, 2019, Special Board of Trustees Meeting 3. December 17, 2019, Board of Trustees Meeting 4. December 20, 2019, Special Board of Trustees Meeting 5. January 9, 2020, Curriculum and Instruction Committee Meeting 6. January 9, 2020, Facilities Committee Meeting B. Proposed Adoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revisions to Board Policy BE (Local): Board Meetings (Texas Association of School Boards [TASB] recommended as part of Update 114) 2. Revisions to Board Policy CV (Local): Facilities Construction (The Texas Association of School Boards (TASB) recommends revisions to this local policy as part of its Local Update 112? in addition, staff has provided recommendations due to an Internal Audit Corrective Action Plan.) 3. Adoption of Board Policy EHAB (Local): Basic Instructional Program, Required Instruction (Elementary) (The School Health Advisory Council (SHAC) has proposed a recess policy) 4. Revisions to Board Policy EHBD (Local): Special Programs, Federal Title I (Revisions are necessary to maintain policies current and aligned to Texas Association School Boards (TASB) recommendations as part of Update 105) 5. Revisions to Board Policy EHBE (Local): Special Programs, Bilingual Education/ESL (To revise Board Policy EHBE (Local) to align with amended Administrative Code rules on dual language immersion programs) 6. Revisions to Board Policy EHDB (Local): Alternative Methods for Earning Credit, Credit by Examination with Prior Instruction (Texas Association of School Boards (TASB) recommended revisions as part of Update 108) 8. Revisions to Board Policy FDE (Local): Admissions, School Safety Transfers (Texas Association of School Boards (TASB) recommended as part of Update 114) 9. Revisions to Board Policy FFAA (Local): Wellness and Health Services, Physical Examinations (Texas Association of School Boards (TASB) recommended as part of Update 114) 10. Adoption of Board Policy FFB (Local): Student Welfare, Crisis Intervention (Texas Association of School Boards (TASB) recommended as part of Update 114) 11. Adoption of Board Policy FFBA (Local): Crisis Intervention, TraumaInformed Care (Texas Association of School Boards (TASB) recommended as part of Update 114) 12. Revisions to Board Policy FL (Local): Student Records (Texas Association of School Boards (TASB) recommended as part of Update 114) C. Approval of Budget Amendment to Allocate Funds for Personnel Costs and Instructional Technology (General Operating Fund $ 120,990.00) (Amendment will provide adequate funding for District operations) D. Approval of Gulf Coast Dietetic Internship Affiliation Agreement (To guide and direct the Parties respecting their affiliation, working arrangements, and agreements in furthermore thereof to provide highquality learning experiences for university dietetic interns) E. Approval to Accept Donation from Council of Regional Economic Expansion and Educational Development Corporation (CREEED) ($ 100,000.00) (Funds will be used to reimburse tuition and expenses for qualified teachers) F. Approval of Memorandum of Understanding for Council on Regional Economic Expansion and Educational Development Corporation (CREEED) for Accelerator Certification Scholarship for El Paso Independent School District Teachers (To reimburse tuition and expenses for qualified teachers) G. Approval of Alternate Approver for Submittal of Staff Requests to TEA through the Texas Education Agency Secure Environment TEA Login (TEAL) (To ensure that requests are processed in a timely manner) H. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 20192020 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) L. Approval of Change Order No. 003 for Bradley Consolidating Fannin Elementary to be Renamed Dr. Joseph E. Torres Elementary School, CSP No. 18080, Project No. 17.612, to Aztec Contractors, Inc., for a Time Extension of SixtySix (66) Days and a Deductive Change Order of $42,350.00 for Architect Requested Additional Compensation for Construction Administration Services for 66 days (Approval required for a time extension of sixtysix (66) calendar days and a deductive change order of $42,350.00, as per Board Policy CV [Local]) M. Approval of Professional Services Contract Over $100,000 – 2016 Bond Athletic Upgrades 2021 Phase, RFQ No. 18077, Project No. 17.631G.02 (Administrative Recommendation: CEA Engineering Group, Inc., dba CEA Group) (2016 Bond Fund $ 159,476.91) (Approval is needed to proceed with the design for the construction and installation of the running track at Chapin High School project) N. Approval of Professional Services Contract over $100,000 – 2016 Bond Asbestos/ Environmental Management Services Phase II, RFQ No. 19056, Project No. 18.03.02 (Administrative Recommendation: R&A Consultants Corp.) (2016 Bond Fund $ 300,000.00) (Approval is needed for the planning, design, and project management of the districtwide asbestos abatement projects supporting the 2016 bond construction projects) O. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) P. Purchases Requiring Board Approval 2. Award of Pneumatic Controls Digital Upgrade for Silva Magnet High School, Center for Career and Technology Education, and Zach White Elementary, Request for Quote (RFQ) #2020012, Utilizing Region 19 Allied States Cooperative (ASC) Contract #187285 Skilled Labor Services and Related (Administration Recommendation: PC Automated Controls, Inc.) (Budgeted Local Funds $ 741,765.00) (To continue to upgrade existing Energy Management Control Systems at the campuses)
Revisions to Board Policy EIA (Local): Academic Achievement, Grading/Progress Reports to Parents (To revise Board Policy EIA (Local) to establish guidelines for grading of tests and assignments of which a grade of 70% has not been earned)
Naming of EPISD Special Education and Health Services Center (To consider the recommendation submitted by Facilities for the new special education and health service center to be located at the former Burnet Elementary School site)
Approval of Change Order No. 02 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No, 17.634A, to HB Construction, for $26,413.00 and an Extension of 32 Calendar Days (177X Maintenance Tax Notes) (Policy CV (Local) requires administration to present any construction time extensions exceeding thirty (30) calendar days to the Board for approval)
Approval of Change Order No. 002 for Dr. Joseph E. Torres Elementary School (Bradley Consolidating Fannin Elementary), CSP No. 18080, Project No. 17.612, to Aztec Contractors, Inc., for $265,743.48 (2016 Bond) (Board Policy CV (Local) requires administration to present any changes for an adjustment of cost greater than or equal to $50,000.00 of the original contract value for Board approval.)
Approval of Expenditures to K12 Insight LLC, Utilizing National IPA TCPN, Contract #R170401 (Budgeted Local Funds $ 184,366.00) (To enhance the District's quality of customer service provided to all stakeholders)
Discuss and Take Appropriate Action on Adoption of Board Goals, Progress Measures and Annual Targets for 20192024 (To adopt Board Goals in accordance with new House Bill 3 guidelines)
B. Discuss and Take Appropriate Action on Third Extension to Vendor ContractConsulting Services for Districtwide Marketing Campaign RFP #16044 to BrandEra, Inc. (Budgeted Local Funds $ 312,500.00) (To continue to promote the District’s instructional and extracurricular programs, and strategic plan with the primary objective of branding and promoting the recruitment of teachers, talent, and students) 8. Adjournment