Recognitions A. Presentation of February 2020 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Student Recognition (To recognize students for their commitment to District outcome goals)
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 9, 2020, Policy Committee Meeting 1. January 9, 2020, Policy Committee Meeting 2. January 14, 2020, Finance and Administration Committee Meeting 3. January 14, 2020, Public Relations Committee Meeting 4. January 21, 2020, Special Board of Trustees Meeting 5. January 21, 2020, Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Professional Development and Administrative Supplies and Services (General Operating Fund $ 7,900.00) (Amendment will provide adequate funding for District operations) C. Approval of Adoption, Deletion, and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Deletion of Board Policy CRB (Local): Insurance and Annuities Management, Liability Insurance (The Texas Association of School Boards (TASB) recommends the deletion of this policy per update 113) 2. Revisions to Board Policy EHBB (Local): Special Programs, Gifted and Talented Students (Texas Association of School Boards (TASB) recommended revisions as part of Update 114 in accordance with the newly adopted Texas State Plan for the Education of Gifted/Talented Students, new certification requirement, and House Bill 3) 3. Revisions to Board Policy EIA (Local): Academic Achievement, Grading/Progress Reports to Parents (To revise Board Policy EIA (Local) to refer to correct document, EIA (Exhibit) for detailed examples) D. Approval of Interlocal Cooperation Agreement between El Paso Independent School District and the University of Texas at Austin to Provide College and Career Readiness for Students at Bowie High School ($2,500.00 Scholarship) (To provide college and career readiness for students at Bowie High School) E. Memorandum of Agreement between the Center Against Sexual and Family Violence (CASFV) and El Paso Independent School District (EPISD) to Continue the Collaboration that Addresses Safety Issues with Regard to Sexual and Family Violence (The CASFV and EPISD partnership will provide awareness and safety training with regard to sexual and family violence) F. Approval of Memorandum of Understanding between New York Life Foundation and El Paso Independent School District for Participation in the GriefSensitive School Initiative (To offer bereavement resources to faculty, staff and administrators to be made available for EPISD students) G. Approval of Second Quarter Financial and Travel Reports (To inform the Board of the District's Financial Status at the end of the second quarter for fiscal year 20192020) H. Facilities and Construction Quarterly Reports to Board of Trustees [To provide the Board of Trustees a quarterly reporting in accordance with Policy CV (Local) and Policy CDB (Local)] I. Approval of Change Order No. 001 for Dowell Consolidating Schuster and Crosby Elementary to be Renamed Coach Archie Duran Elementary School, CSP No. 19004, Project No. 17.618, to Aztec Contractors, Inc. (2016 Bond Fund $ 264,983.16) (To authorize the change order in the amount of $264,983.16 for the construction of new playgrounds) Contractors, Inc. (2016 Bond Fund $ 264,983.16) (To authorize the change order in the amount of $264,983.16 for the construction of new playgrounds) J. Approval of Change Order No. 05 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No, 17.634A, to HB Construction, for $428,537.00 (177X Maintenance Tax Notes) (Board policy requires administration to present any changes for an adjustment of cost greater than or equal to $50,000.00 or changes in the aggregate above fifteen percent (15%) of the original contract value for Board approval this Change Order is for floor plan modifications) K. Approval of Overhead / Underground Easements 1. Approval of the El Paso Electric Overhead and Underground Easements (DT048108 and DT048109) for Charles Q. Murphree, 499 Cabaret, El Paso, TX, Project No. 17.616 (Approval of the overhead and underground easements will allow for electrical service in support of the 2016 Bond construction) 2. Approval of the El Paso Electric of an Underground Easement (DT048622) for Thomas Jefferson High School, Located at 4700 Alameda, El Paso, TX, Project No. 17.624 (Approval of the underground easement will allow for electrical service in support of the 2016 Bond construction) 3. Approval of Texas Gas Service, a Division of ONE Gas, Inc. Underground Easement at Coach Wally Hartley, located at 6201 Hughey, El Paso, Texas (Approval of the underground easement will allow for future gas needs in the area, such as additional school facilities) L. Approval of Final Payment for Construction Contract 1. Approval of Final Payment for El Paso High School Light Pole Retrofit/Replacement, Utilizing Region XIX RFP #51216, Project No. 18.638, to Musco Sports Lighting, (Operating Funds $ 18,138.45) (Approval is needed to proceed with final payment for the project as per Board Policy) M. Purchases Requiring Board Approval 1. Award of RFP #20006 OnSite Clinic Management and OffSite Clinic Services (Administration RecommendationWellmed Medical Group) (Budgeted Local Funds $ 470,000.00) (Employee Health Clinics are an essential benefit to employees and eligible family members providing quick medical care at no cost to employees? this improves morale, enhances productivity, and helps reduce absenteeism) 2. Award of Irvin High School Marching Band Uniforms and Concert Formal Wear RFP #20019 (Administration Recommendation: Fruhauf Uniforms, Inc., and Stanbury Uniforms.)(Budgeted Local Funds $ 75,293.20) (To replace marching band uniforms and concert formal wear for Irvin High School that has exceeded its useful life) 3. Award of El Paso High School Band, Choir, Orchestra Uniforms RFP #20005 (Administration Recommendation: Fruhauf Uniforms, Inc.)(Budgeted Local Funds $ 86,056.00) (To replace marching band uniforms and concert formal wear for El Paso High School that has exceeded its useful life)
Approval of Memorandum of Understanding between New York Life Foundation and El Paso Independent School District for Participation in the GriefSensitive School Initiative (To offer bereavement resources to faculty, staff and administrators to be made available for EPISD students)
Approval of Second Quarter Financial and Travel Reports (To inform the Board of the District's Financial Status at the end of the second quarter for fiscal year 20192020)
Approval of Change Order No. 05 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No, 17.634A, to HB Construction, for $428,537.00 (177X Maintenance Tax Notes) (Board policy requires administration to present any changes for an adjustment of cost greater than or equal to $50,000.00 or changes in the aggregate above fifteen percent (15%) of the original contract value for Board approval this Change Order is for floor plan modifications)
Reports A. Update on District Homework Practices for Elementary Grades K5 (To inform the Board of the homework practices for elementary K5 students)
8. Action Items A. Discuss and Take Appropriate Action on Board Internal Committees (To discuss and take appropriate action on Board Internal Committees) 9. Adjournment
Feb 18, 2020 Board of Trustees
Recognitions A. Presentation of February 2020 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit) B. Student Recognition (To recognize students for their commitment to District outcome goals)
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 9, 2020, Policy Committee Meeting 1. January 9, 2020, Policy Committee Meeting 2. January 14, 2020, Finance and Administration Committee Meeting 3. January 14, 2020, Public Relations Committee Meeting 4. January 21, 2020, Special Board of Trustees Meeting 5. January 21, 2020, Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Professional Development and Administrative Supplies and Services (General Operating Fund $ 7,900.00) (Amendment will provide adequate funding for District operations) C. Approval of Adoption, Deletion, and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Deletion of Board Policy CRB (Local): Insurance and Annuities Management, Liability Insurance (The Texas Association of School Boards (TASB) recommends the deletion of this policy per update 113) 2. Revisions to Board Policy EHBB (Local): Special Programs, Gifted and Talented Students (Texas Association of School Boards (TASB) recommended revisions as part of Update 114 in accordance with the newly adopted Texas State Plan for the Education of Gifted/Talented Students, new certification requirement, and House Bill 3) 3. Revisions to Board Policy EIA (Local): Academic Achievement, Grading/Progress Reports to Parents (To revise Board Policy EIA (Local) to refer to correct document, EIA (Exhibit) for detailed examples) D. Approval of Interlocal Cooperation Agreement between El Paso Independent School District and the University of Texas at Austin to Provide College and Career Readiness for Students at Bowie High School ($2,500.00 Scholarship) (To provide college and career readiness for students at Bowie High School) E. Memorandum of Agreement between the Center Against Sexual and Family Violence (CASFV) and El Paso Independent School District (EPISD) to Continue the Collaboration that Addresses Safety Issues with Regard to Sexual and Family Violence (The CASFV and EPISD partnership will provide awareness and safety training with regard to sexual and family violence) F. Approval of Memorandum of Understanding between New York Life Foundation and El Paso Independent School District for Participation in the GriefSensitive School Initiative (To offer bereavement resources to faculty, staff and administrators to be made available for EPISD students) G. Approval of Second Quarter Financial and Travel Reports (To inform the Board of the District's Financial Status at the end of the second quarter for fiscal year 20192020) H. Facilities and Construction Quarterly Reports to Board of Trustees [To provide the Board of Trustees a quarterly reporting in accordance with Policy CV (Local) and Policy CDB (Local)] I. Approval of Change Order No. 001 for Dowell Consolidating Schuster and Crosby Elementary to be Renamed Coach Archie Duran Elementary School, CSP No. 19004, Project No. 17.618, to Aztec Contractors, Inc. (2016 Bond Fund $ 264,983.16) (To authorize the change order in the amount of $264,983.16 for the construction of new playgrounds) Contractors, Inc. (2016 Bond Fund $ 264,983.16) (To authorize the change order in the amount of $264,983.16 for the construction of new playgrounds) J. Approval of Change Order No. 05 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No, 17.634A, to HB Construction, for $428,537.00 (177X Maintenance Tax Notes) (Board policy requires administration to present any changes for an adjustment of cost greater than or equal to $50,000.00 or changes in the aggregate above fifteen percent (15%) of the original contract value for Board approval this Change Order is for floor plan modifications) K. Approval of Overhead / Underground Easements 1. Approval of the El Paso Electric Overhead and Underground Easements (DT048108 and DT048109) for Charles Q. Murphree, 499 Cabaret, El Paso, TX, Project No. 17.616 (Approval of the overhead and underground easements will allow for electrical service in support of the 2016 Bond construction) 2. Approval of the El Paso Electric of an Underground Easement (DT048622) for Thomas Jefferson High School, Located at 4700 Alameda, El Paso, TX, Project No. 17.624 (Approval of the underground easement will allow for electrical service in support of the 2016 Bond construction) 3. Approval of Texas Gas Service, a Division of ONE Gas, Inc. Underground Easement at Coach Wally Hartley, located at 6201 Hughey, El Paso, Texas (Approval of the underground easement will allow for future gas needs in the area, such as additional school facilities) L. Approval of Final Payment for Construction Contract 1. Approval of Final Payment for El Paso High School Light Pole Retrofit/Replacement, Utilizing Region XIX RFP #51216, Project No. 18.638, to Musco Sports Lighting, (Operating Funds $ 18,138.45) (Approval is needed to proceed with final payment for the project as per Board Policy) M. Purchases Requiring Board Approval 1. Award of RFP #20006 OnSite Clinic Management and OffSite Clinic Services (Administration RecommendationWellmed Medical Group) (Budgeted Local Funds $ 470,000.00) (Employee Health Clinics are an essential benefit to employees and eligible family members providing quick medical care at no cost to employees? this improves morale, enhances productivity, and helps reduce absenteeism) 2. Award of Irvin High School Marching Band Uniforms and Concert Formal Wear RFP #20019 (Administration Recommendation: Fruhauf Uniforms, Inc., and Stanbury Uniforms.)(Budgeted Local Funds $ 75,293.20) (To replace marching band uniforms and concert formal wear for Irvin High School that has exceeded its useful life) 3. Award of El Paso High School Band, Choir, Orchestra Uniforms RFP #20005 (Administration Recommendation: Fruhauf Uniforms, Inc.)(Budgeted Local Funds $ 86,056.00) (To replace marching band uniforms and concert formal wear for El Paso High School that has exceeded its useful life)
Approval of Memorandum of Understanding between New York Life Foundation and El Paso Independent School District for Participation in the GriefSensitive School Initiative (To offer bereavement resources to faculty, staff and administrators to be made available for EPISD students)
Approval of Second Quarter Financial and Travel Reports (To inform the Board of the District's Financial Status at the end of the second quarter for fiscal year 20192020)
Approval of Change Order No. 05 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No, 17.634A, to HB Construction, for $428,537.00 (177X Maintenance Tax Notes) (Board policy requires administration to present any changes for an adjustment of cost greater than or equal to $50,000.00 or changes in the aggregate above fifteen percent (15%) of the original contract value for Board approval this Change Order is for floor plan modifications)
Reports A. Update on District Homework Practices for Elementary Grades K5 (To inform the Board of the homework practices for elementary K5 students)
8. Action Items A. Discuss and Take Appropriate Action on Board Internal Committees (To discuss and take appropriate action on Board Internal Committees) 9. Adjournment