Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 12, 2020, Special Board of Trustees Meeting 2. March 24, 2020, Special Board of Trustees Meeting 3. March 24, 2020, Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Professional Development Related Costs, Personnel Costs, Administrative & Security Equipment, Custodial & Security Supplies and Student Academic Travel Costs (General Operating Fund $ 22,527.00) (Amendment will provide adequate funding for District operations) C. Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy CI (Local): School Properties Disposal (Texas Association of School Boards (TASB) recommended as part of Update 113) E. Interlocal Agreement between El Paso Independent School District and the City of El Paso to Assist the Texas Department of State Health Services During Public Health Emergencies (To comply with Texas Department of State Health Services (DSHS) to plan and prepare for a public health emergency that may result from natural or manmade causes) F. Approval of Amendment No. P00002 to Army Youth Programs in Your Neighborhood (AYPYN) Contract # NAFBA118C0031 (Approval of the amendment will allow for uninterrupted funding from the Army for critical after school programs) G. Approval of Instructional Materials Allotment and Texas Essential Knowledge and Skills Certification for the 20202021 School Year (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 20202021 school year) H. Approval of Memorandum of Understanding for College Access Network for School Improvement (NSI) Participation and Approval of SubAward Grant Funds from New Tech Network (NTN) ( Grant Funds $ 207,875.75 over a 4year period) (To improve college access by utilizing science improvement practices) I. Approval of Serious Habitual Offender Comprehension Action Program (SHOCAP) Interlocal Agreement between El Paso County Juvenile Probation Department and El Paso County Attorney’s Office, El Paso County Public Defenders Office, El Paso County Sheriff’s Office, City of El Paso Police Department, El Paso Independent School District Police Department, Socorro Police Department, Socorro Independent School District Police Department, Horizon Police Department, Ysleta Independent School District Security and Canutillo Independent School District Police Department (To endorse the purpose of the Serious Habitual Offender Comprehension Action Program (SHOCAP) and to address and supervise habitual and serious offenders in an effort to maintain community safety and lower recidivism) K. Annual Texas Racial Profiling Report for 2019 (To comply with Texas House Bill 3389 (81R) SB 1074 (85R) and Texas Commission on Law Enforcement Requirements on annual submission of a Racial Profiling Report in accordance with Code of Criminal Procedures Article 2.134) K. Annual Texas Racial Profiling Report for 2019 (To comply with Texas House Bill 3389 (81R) SB 1074 (85R) and Texas Commission on Law Enforcement Requirements on annual submission of a Racial Profiling Report in accordance with Code of Criminal Procedures Article 2.134) O. Approval of Revised El Paso Electric Underground Easements (DT045735/DT045736) for Bobby Joe Hill, 4860 Tropicana Avenue, El Paso, TX, Project No. 17.617 (Approval of the revised underground easements will allow for electrical service in support of the 2016 Bond construction) P. Approval of El Paso Electric Overhead Easement (DT049677) for Coronado High School, 100 Champions Place, El Paso, TX, Project No. 17.627 (Approval of the overhead easement will allow for electrical service in support of the 2016 Bond construction)
Request for Waiver of Board Policy GKD (Local) Community Relations: Non School Use of School Facilities – University Medical Center of El Paso (UMC) (Operating Fund $ 36,967.00) (Applicant has requested that the facility use fees be waived for the use of the Multipurpose Classroom at the former Burleson Elementary School from May 1, 2020, through July 31, 2020)
Approval of Memorandum of Understanding for College Access Network for School Improvement (NSI) Participation and Approval of SubAward Grant Funds from New Tech Network (NTN) ( Grant Funds $ 207,875.75 over a 4year period) (To improve college access by utilizing science improvement practices)
L. Approval of Internal Audit Plan for 20202021 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor submit the riskbased Internal Audit Plan to Board of Trustees for review and approval) M. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit])
Approval of Interlocal Joint Use Agreement with City of El Paso for Washington Park (Hugo Meyer) Baseball Field to Allow for Upgrade of Existing Baseball Field for Jefferson High School (Approval of the Interlocal Agreement will allow for efficiencies by utilizing an existing field)
Approval of Professional Services Contract Over $100,000 – 2016 Bond QAT Group 4, RFQ No. 18077, Project No. 20.017 (Administrative Recommendation: CQC Testing and Engineering, LLC.) (2016 Bond Fund $ 835,230.04) (Approval is needed to proceed with the geotechnical and quality assurance testing services for 2016 Bond projects)
Approval of Construction Contract for Hughey/Ross PK8 Renovation to Memorial Park Softball Field – Package II. RFCSP # 20021, Project No. 17.620 (Administrative Recommendation: Spartan Construction of Texas Inc.? $1,536,369.00)? and Approval of Allocation of $836,369.00 from 2016 Bond Program Contingency, $540,000.00 from Land Sale at Hughey Cir. and $160,000.00 from City’s Contribution for Design and Construction at Memorial Park (Approval is required to proceed with Hughey/Ross PK8 Renovations to Softball Field at Memorial Park – Package II)
Approval of Change Order No. 08 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No. 17.634A, to HB Construction, for $61,009.00 (177X Maintenance Tax Notes) (Approval of additional costs due to modifications to the project as per the Fire Marshal NFPA20 requirements)
Update on EPISD@Home to include Distance Learning, Food Distribution, Funding Opportunities, and Health Services in Response to COVID19 (To provide the Board an update on EPISD@Home to include distance learning, food distribution, funding opportunities, and health services in Response to COVID19)
Update on EPISD@Home to include Distance Learning, Food Distribution, Funding Opportunities, and Health Services in Response to COVID19 (To provide the Board an update on EPISD@Home to include distance learning, food distribution, funding opportunities, and health services in Response to COVID19)
Adoption of Resolution of the Board Regarding Policy EIA (Local): Academic Achievement, Grading/Progress Reports To Parents During the COVID19 Pandemic (To consider temporary adjustments to policy EIA (Local): Academic Achievement, Grading/Progress Reports to Parents)
Adoption of Resolution by the Board Regarding Policy EIC (Local): Academic Achievement, Class Rank, During the COVID19 Pandemic (To consider temporary adjustments to Policy EIC (Local): Academic Achievement, Class Rank)
Update on School Facility Planning and Construction 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
8. Public Meeting A. 20182019 Texas Academic Performance Report (The Texas Education Code [TEC], 39.306, requires each district's Board of Trustees to publish an annual report that includes the 20182019 Texas Academic Performance Report [TAPR]) 9. Adjournment
Apr 14, 2020 Board of Trustees
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 12, 2020, Special Board of Trustees Meeting 2. March 24, 2020, Special Board of Trustees Meeting 3. March 24, 2020, Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Professional Development Related Costs, Personnel Costs, Administrative & Security Equipment, Custodial & Security Supplies and Student Academic Travel Costs (General Operating Fund $ 22,527.00) (Amendment will provide adequate funding for District operations) C. Approval of Proposed Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy CI (Local): School Properties Disposal (Texas Association of School Boards (TASB) recommended as part of Update 113) E. Interlocal Agreement between El Paso Independent School District and the City of El Paso to Assist the Texas Department of State Health Services During Public Health Emergencies (To comply with Texas Department of State Health Services (DSHS) to plan and prepare for a public health emergency that may result from natural or manmade causes) F. Approval of Amendment No. P00002 to Army Youth Programs in Your Neighborhood (AYPYN) Contract # NAFBA118C0031 (Approval of the amendment will allow for uninterrupted funding from the Army for critical after school programs) G. Approval of Instructional Materials Allotment and Texas Essential Knowledge and Skills Certification for the 20202021 School Year (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 20202021 school year) H. Approval of Memorandum of Understanding for College Access Network for School Improvement (NSI) Participation and Approval of SubAward Grant Funds from New Tech Network (NTN) ( Grant Funds $ 207,875.75 over a 4year period) (To improve college access by utilizing science improvement practices) I. Approval of Serious Habitual Offender Comprehension Action Program (SHOCAP) Interlocal Agreement between El Paso County Juvenile Probation Department and El Paso County Attorney’s Office, El Paso County Public Defenders Office, El Paso County Sheriff’s Office, City of El Paso Police Department, El Paso Independent School District Police Department, Socorro Police Department, Socorro Independent School District Police Department, Horizon Police Department, Ysleta Independent School District Security and Canutillo Independent School District Police Department (To endorse the purpose of the Serious Habitual Offender Comprehension Action Program (SHOCAP) and to address and supervise habitual and serious offenders in an effort to maintain community safety and lower recidivism) K. Annual Texas Racial Profiling Report for 2019 (To comply with Texas House Bill 3389 (81R) SB 1074 (85R) and Texas Commission on Law Enforcement Requirements on annual submission of a Racial Profiling Report in accordance with Code of Criminal Procedures Article 2.134) K. Annual Texas Racial Profiling Report for 2019 (To comply with Texas House Bill 3389 (81R) SB 1074 (85R) and Texas Commission on Law Enforcement Requirements on annual submission of a Racial Profiling Report in accordance with Code of Criminal Procedures Article 2.134) O. Approval of Revised El Paso Electric Underground Easements (DT045735/DT045736) for Bobby Joe Hill, 4860 Tropicana Avenue, El Paso, TX, Project No. 17.617 (Approval of the revised underground easements will allow for electrical service in support of the 2016 Bond construction) P. Approval of El Paso Electric Overhead Easement (DT049677) for Coronado High School, 100 Champions Place, El Paso, TX, Project No. 17.627 (Approval of the overhead easement will allow for electrical service in support of the 2016 Bond construction)
Request for Waiver of Board Policy GKD (Local) Community Relations: Non School Use of School Facilities – University Medical Center of El Paso (UMC) (Operating Fund $ 36,967.00) (Applicant has requested that the facility use fees be waived for the use of the Multipurpose Classroom at the former Burleson Elementary School from May 1, 2020, through July 31, 2020)
Approval of Memorandum of Understanding for College Access Network for School Improvement (NSI) Participation and Approval of SubAward Grant Funds from New Tech Network (NTN) ( Grant Funds $ 207,875.75 over a 4year period) (To improve college access by utilizing science improvement practices)
L. Approval of Internal Audit Plan for 20202021 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor submit the riskbased Internal Audit Plan to Board of Trustees for review and approval) M. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit])
Approval of Interlocal Joint Use Agreement with City of El Paso for Washington Park (Hugo Meyer) Baseball Field to Allow for Upgrade of Existing Baseball Field for Jefferson High School (Approval of the Interlocal Agreement will allow for efficiencies by utilizing an existing field)
Approval of Professional Services Contract Over $100,000 – 2016 Bond QAT Group 4, RFQ No. 18077, Project No. 20.017 (Administrative Recommendation: CQC Testing and Engineering, LLC.) (2016 Bond Fund $ 835,230.04) (Approval is needed to proceed with the geotechnical and quality assurance testing services for 2016 Bond projects)
Approval of Construction Contract for Hughey/Ross PK8 Renovation to Memorial Park Softball Field – Package II. RFCSP # 20021, Project No. 17.620 (Administrative Recommendation: Spartan Construction of Texas Inc.? $1,536,369.00)? and Approval of Allocation of $836,369.00 from 2016 Bond Program Contingency, $540,000.00 from Land Sale at Hughey Cir. and $160,000.00 from City’s Contribution for Design and Construction at Memorial Park (Approval is required to proceed with Hughey/Ross PK8 Renovations to Softball Field at Memorial Park – Package II)
Approval of Change Order No. 08 for EPISD Downtown Administration Building 1100 N. Stanton, CMAR #18030, Project No. 17.634A, to HB Construction, for $61,009.00 (177X Maintenance Tax Notes) (Approval of additional costs due to modifications to the project as per the Fire Marshal NFPA20 requirements)
Update on EPISD@Home to include Distance Learning, Food Distribution, Funding Opportunities, and Health Services in Response to COVID19 (To provide the Board an update on EPISD@Home to include distance learning, food distribution, funding opportunities, and health services in Response to COVID19)
Update on EPISD@Home to include Distance Learning, Food Distribution, Funding Opportunities, and Health Services in Response to COVID19 (To provide the Board an update on EPISD@Home to include distance learning, food distribution, funding opportunities, and health services in Response to COVID19)
Adoption of Resolution of the Board Regarding Policy EIA (Local): Academic Achievement, Grading/Progress Reports To Parents During the COVID19 Pandemic (To consider temporary adjustments to policy EIA (Local): Academic Achievement, Grading/Progress Reports to Parents)
Adoption of Resolution by the Board Regarding Policy EIC (Local): Academic Achievement, Class Rank, During the COVID19 Pandemic (To consider temporary adjustments to Policy EIC (Local): Academic Achievement, Class Rank)
Update on School Facility Planning and Construction 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
8. Public Meeting A. 20182019 Texas Academic Performance Report (The Texas Education Code [TEC], 39.306, requires each district's Board of Trustees to publish an annual report that includes the 20182019 Texas Academic Performance Report [TAPR]) 9. Adjournment